Supply and delivery of mill bearings to matimba power station on an as-and-when-required basis for five years

Eskom Holdings SOC Ltd invites tenders for the supply and delivery of mill bearings on an as-and-when-required basis for a period of five (5) years. Tender number E3560GXLPMAT, issue date 21 September 2026, closing date 14 October 2026 at 10h00, validity period 180 days. Tenders to be submitted electronically via the Eskom E-tendering site.

Closing date: 14 October 2026 at 10:00

Clarification meeting (non-compulsory): 06 October 2026 at 14:00, via MS Teams. Link: https://teams.microsoft.com/meet/33636105480601?p=UltYednYYBtLFyfQQZ. Attendance must be confirmed with the Eskom Representative.

Clarification queries deadline: 7 working days before the tender submission deadline.

Tender validity period: 180 days from closing date.

A non-compulsory clarification meeting will be held on 06 October 2026 at 14h00 via MS Teams. Link: https://teams.microsoft.com/meet/33636105480601?p=UltYednYYBtLFyfQQZ. Tenderers must confirm attendance with the Eskom Representative.

Eskom Representative:

• Name: Mabuse Maila
• Telephone: 014 763 8816
• Email: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only via the Eskom E-tendering site (https://etendering.eskom.co.za). No hard copies accepted. No zip/compressed files. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents in PDF format; the price list must be in PDF and a copy in Excel. Upload size per document is 500 MB; total submission restricted to 4 GB. If resubmitting, the latest version is accepted; previous submissions become null and void. Ensure submission status is marked complete. Late tenders are not accepted.

Returnable forms (all must be completed and signed where required):

• Annexure A: Authorisation Form – confirms the signatory's authority to bind the bidder.
• Annexure B: Acknowledgement Form – acknowledges receipt and acceptance of tender conditions.
• Annexure C: Tenderer's Particulars – bidder's details.
• Annexure D: Integrity Pact Declaration – commitment to ethical conduct.
• Annexure E: CPA Requirements for Local Goods/Services (if applicable).
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable).
• Annexure G1–G4: SBD 6.2 Declaration for Local Production and Content, with supporting schedules.
• Annexure H: SBD 1 Invitation to Bid – completed by all tenderers.
• Annexure I: SBD 6.1 Preference Points Claim Form (required for evaluation; non-disqualifiable).
• Annexure J: SBD 4 – Bidders Disclosure.
• E-tendering Help Manual acknowledgement form.

Disqualification risks:

• Missing or unsigned mandatory returnables at closing.
• Submitting more than one tender (except for e-tendering size limits).
• Tenders signed by non-authorised persons.
• Conflict of interest with other bidders or Eskom.
• Subcontracting 100% of the scope.
• Being on any restriction list (National Treasury, Tender Defaulters, Eskom).

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender, mandatory returnables submitted.
2. Functionality (technical) evaluation: scored out of 100; minimum threshold 75%. Failure to meet threshold results in disqualification.

• Industry involvement and expertise (100%):
• Supply of bearings with ID between 60mm and 350mm and OD between 65mm and 650mm: 5 or more purchase orders with delivery notes = 60 points; 4 = 4 points; 3 or less = 2 points; none or incomplete = 0.
• Supply of bearing sleeves with minimum ID 60mm and length between 40mm and 400mm: 5 or more purchase orders with delivery notes = 40 points; 4 = 4 points; 3 or less = 2 points; none or incomplete = 0.

3. Price evaluation: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts considered; conditional discounts applied at payment.
4. Specific goals (B-BBEE): scored out of 20 points under the 80/20 system. Failure to submit evidence results in 0 points for that goal (not disqualifying).

Ranking: total of price and specific goals scores, highest ranked. Eskom may award to a tenderer other than the highest scorer if objective criteria justify.

Objective criteria: local content thresholds – steel products and components for construction: 100%; fasteners (bolts and nuts): 100%.

Scope: Supply and delivery of mill bearings on an as-and-when-required basis for a period of five (5) years.

Mandatory technical returnables (disqualifiable if not submitted):

• Data sheets for milling plant bearings listed in the scope of work, showing all dimensions and design parameters. The supplier must highlight on the data sheets the correct specifications corresponding to the bearing SOW.
• Data sheets for milling plant bearing sleeves listed in the scope of work, showing all dimensions and design parameters. The supplier must highlight on the data sheets the correct specifications corresponding to the SOW.

Cataloguing: The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials delivered to Eskom in line with Eskom's labelling specifications. Where cataloguing is a requirement, the pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Functionality criteria – Industry involvement and expertise (100%):

• Supply of bearings with ID between 60mm and 350mm and OD between 65mm and 650mm:
• 5 or more purchase orders with delivery notes: 60 points
• 4 purchase orders with delivery notes: 4 points
• 3 or less purchase orders with delivery notes: 2 points
• No submission or only purchase orders without delivery notes (or vice versa): 0 points
• Supply of bearing sleeves with minimum ID 60mm and length between 40mm and 400mm:
• 5 or more purchase orders with delivery notes: 40 points
• 4 purchase orders with delivery notes: 4 points
• 3 or less purchase orders with delivery notes: 2 points
• No submission or only purchase orders without delivery notes (or vice versa): 0 points

Minimum threshold: 75% to be deemed technically qualified.

Quality requirements (Category 4, evaluated as indicator = 1):

• Section A (score 3):
• A.1: Valid ISO 9001:2015 certificate with relevant scope, OR credible proof of ISO 9001:2015 compliant QMS (e.g., specimen Quality Manual or Quality Method Statement based on scope).
• A.2: Quality Policy approved by top management.
• A.3: Quality Objectives approved by top management.
• Section B (score 2):
• B.1: Documented information for defined roles, responsibilities and authorities (organisation chart and responsibility matrix, including quality management function).
• B.2: Documented information for control of externally provided processes, products and services – criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers.
• Section E (score 2):
• E.1: Form A completed and signed.
• E.2: Contract quality plan specifying how quality product will be supplied and delivered for contract duration.

Pricing schedule must be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on NPV basis. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Prices scored out of 80 points.

Cataloguing: If required, pricing schedule must include a line item for cataloguing; Eskom will pay for it.

Pricing schedule: Must be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on NPV basis. Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (including VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Financial viability: The successful tenderer may be required to submit audited financial statements (latest approved, no drafts) for due diligence, including background, signed director's report, signed auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unincorporated JVs or SPVs, each partner must submit its own financial statements.

Mandatory contractual requirements (assessed after evaluation, prior to award):

• CSD registration (CSD number/CSD report).

Additional contractual requirements (supporting evidence required prior to award):

• Safety: COIDA – original certificate of good standing or proof of application from the Compensation Fund or licensed compensation insurer (South African tenderers only).
• Quality: Refer to pages 12–15 of the ITT.
• Environmental: Refer to pages 12–15 of the ITT.

Eligibility criteria:

• Must not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions lists.
• Must not have a conflict of interest.
• Must not be restricted by National Treasury or on the Tender Defaulters list.
• Must not be restricted by Eskom.
• Must not subcontract 100% of the scope.
• Joint ventures/consortia must have an agreement stating joint and several liability.

Tax clearance: Certified copy of tax clearance certificate required from tenderers not registered on CSD or not providing SARS PIN. Foreign suppliers with no SA footprint complete SBD 1 only; no tax compliance proof required.

B-BBEE: Proof of B-BBEE status level contributor – certificate issued by authorised body, sworn affidavit per B-BBEE Codes, or other requirement per B-BBEE Act. Specific goals scored out of 20 points under PPPFA.

CIDB: Not applicable.

Contract Skills Development Goals and Contract Participation Goals: Not applicable.

Specific goals (B-BBEE) scored out of 20 points under PPPFA. Proof of B-BBEE status level contributor: certificate issued by authorised body, sworn affidavit per B-BBEE Codes, or other requirement per B-BBEE Act. Failure to submit evidence results in 0 points for that goal (not disqualifying).

Health and safety requirements (OHS tender returnables):

• Annexure B: Acknowledgement of Eskom's OHS legal and other requirements, signed and submitted.
• OHS plan addressing project/scope OHS risks, aligned with health and safety specification.
• Baseline OHS Risk Assessment (BRA) – identification, assessment and management of OHS risks related to scope; methodology must be provided.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Environmental requirements:

• Environmental Policy committing to (1) environmental compliance and (2) duty of care or pollution prevention.
• Aspects and Impacts register related to the scope of work.
• Method Statement demonstrating adequate understanding of the project and that the scope has been catered for appropriately.

Financial viability: Submission of audited financial statements may be required for due diligence.

Conditions of contract: NEC (New Engineering Contract).

Eligibility: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a sanctioned country; must not submit more than one tender; JV/consortium must be jointly and severally liable; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not be restricted by Eskom; must not subcontract 100% of scope.

Payment terms: Contracts below R50 million (incl. VAT) – payment within 30 days of undisputed invoices; above R50 million – within 60 days.

Eskom may negotiate with preferred bidders if prices are not market-related.

Subcontracting with subsidiaries is discouraged and must be declared.

Cataloguing: Successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications; pricing schedule must include a cataloguing line item if required.

Eligibility criteria: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a sanctioned country; must not submit more than one tender; JV/consortium must be jointly and severally liable; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not be restricted by Eskom; must not subcontract 100% of scope.

Mandatory contractual requirements: CSD registration.

Additional contractual requirements: SHEQ, health and safety, quality, environmental, and financial viability (audited financial statements may be required).

Evaluation: Functionality criteria (industry involvement and expertise) scored out of 100 with minimum threshold of 75%. Price scored out of 80 points, specific goals (B-BBEE) scored out of 20 points under 80/20 system. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison. Objective criteria apply: local content thresholds for steel products and fasteners at 100%. Reverse e-auction not applicable.

Eskom Matimba Power Station requires the supply, delivery, and off-loading of mill bearings on an as-and-when-required basis for a period of five years. The successful supplier must be experienced, well-established, and qualified.

Supply Manager: P.P Manamela

Address: Eskom Holdings SOC Limited, Matimba Power Station, Private Bag x215, Lephalale, 0555

Telephone: 014 763 8021

Email: [email protected]

Returnable documents: complete and sign the NEC3 Supply Contract Form of Offer and Acceptance, the Pricing Data (Part C2), and the Schedule of Deviations (if any). Submit the offered total of Prices exclusive of VAT, VAT at 15%, and the total inclusive of VAT. The offer must remain valid for the period stated in the Tender Data. The contract comes into effect when the Purchaser returns a signed copy of the Form of Offer and Acceptance. Within two weeks of receiving the signed contract, the Supplier must arrange delivery of any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract. Failure to do so constitutes repudiation.

Evaluation will follow Eskom's tender evaluation procedures. Bidders must be registered on Eskom's vendor database. Compliance with B-BBEE requirements is mandatory; changes in B-BBEE status must be notified within 7 days. Tax clearance and compliance with the Preferential Procurement Policy Framework Act are required. The contract is a priced contract under NEC3 Supply Contract; prices are evaluated as submitted. No specific scoring split or minimum qualifying score is stated in the document.

Scope: Supply, delivery, and off-loading of mill bearings to Matimba Power Station on an as-and-when-required basis for a period of five years.

Quality: Bearings must comply with ISO 9001 quality management standards.

Performance: Matimba Power Station is expected to operate at EAF>85, PCLF<8, and UCLF<5; supplied bearings must support this.

Delivery: Delivery dates will be stated in each purchase order. Goods are subject to quality control inspection by the end user upon delivery to Matimba main stores.

Task orders: No work may be carried out without an approved SAP Task Order number from the Employer.

Document control: All contractual communication must be in writing on official letterhead, signed by authorised parties, and submitted electronically in PDF format.

Pricing: The contract is a priced contract; prices may be lump sums, rates multiplied by quantities, or a mix. The total of the Prices is inclusive of everything necessary to provide the goods and services.

Price adjustment: Price adjustment for inflation applies 16 months from the base date (one month prior to tender closing). Proportions: 80% material (SEIFSA G-1 Mechanical Engineering), 5% transport (SEIFSA L-2(B)), 15% non-adjustable.

Payment: Payments are made after goods receipt and quality control acceptance, per Eskom payment terms applicable to vendor registration. Interest on late payments is at the publicly quoted prime rate (Standard Bank) for Rand amounts.

Liability: Supplier's liability for indirect or consequential loss is limited to R150,000.00. Total liability for all matters is limited to the total of the Prices.

Delay damages: For incorrect or late delivery, delay damages escalate from 1% of the purchase order value per day for 1 day to 10% per day for 10 days.

B-BBEE: Bidders must comply with B-BBEE requirements. Changes in B-BBEE status must be notified to the Purchaser within 7 days, and an updated verification certificate must be submitted within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.

Tax: Valid tax clearance is required.

Vendor registration: Bidders must be registered on Eskom's vendor database.

Standard forms: Complete the NEC3 Supply Contract Form of Offer and Acceptance, Pricing Data, and Schedule of Deviations.

No CIDB grading or local content percentage is specified.

The tender is for the manufacture, supply and delivery of mill bearings for Matimba Power Station, on an as-and-when-required basis for five years. The document defines the technical evaluation criteria for selecting a suitable service provider.

Technical evaluation team:

• Thulani Nyambi, System Engineer
• Moses Yabo, Senior Engineer

Returnable documents:

• Data sheets for all milling plant bearings listed in the scope of work, showing all dimensions and design parameters.
• Data sheets for all milling plant sleeves listed in the scope of work, showing all dimensions and design parameters.
• Highlight on the data sheets the correct long-text descriptions corresponding to the bearings and sleeves in the scope of work.
• Submission of a material safety data sheet (MSDS) or data sheet not applicable to the standards or material is an unacceptable exception and will disqualify the bid.

Disqualification risks:

• Failing to score 'Y' on any mandatory technical criterion.
• Submitting an MSDS or data sheet that does not match the required standards or material.

Evaluation stages:

1. Mandatory technical evaluation: scored 'Y' (Yes) or 'N' (No). Bidders must score 'Y' on all mandatory criteria to proceed; any 'N' results in disqualification.
2. Qualitative technical evaluation: scored on a 5/4/2/0 scale (no scores of 1 or 3).

• 5 = fully compliant, no foreseen technical risks.
• 4 = compliant with acceptable risks, exceptions, or conditions.
• 2 = non-compliant due to unacceptable risks, exceptions, or conditions.
• 0 = totally deficient or non-responsive.

Minimum qualifying scores:

• Mandatory stage: bidders must score a total of 15 points to advance to the qualitative stage.
• Qualitative stage: minimum weighted final score of 70% is required for a tender to be considered technically qualified.

Qualitative criteria (weighted 100%):

• Industry involvement and expertise (60%): proof of experience in supplying bearings with inner diameter between 60 mm and 350 mm and outer diameter between 65 mm and 650 mm.
• 5 or more purchase orders with delivery notes: score 5
• 4 purchase orders with delivery notes: score 4
• 3 or fewer purchase orders with delivery notes: score 2
• No submission, or only purchase orders without delivery notes, or only delivery notes without purchase orders: score 0
• Industry involvement and expertise (40%): proof of experience in supplying bearing sleeves with minimum inner diameter of 60 mm and length between 40 mm and 400 mm.
• 5 or more purchase orders with delivery notes: score 5
• 4 purchase orders with delivery notes: score 4
• 3 or fewer purchase orders with delivery notes: score 2
• No submission, or only purchase orders without delivery notes, or only delivery notes without purchase orders: score 0

Scope: Supply and delivery of mill bearings on an as-and-when-required basis for a period of five (5) years.

Applicability: Matimba Power Station, supply and delivery of mill bearing spares.

Mandatory technical requirements:

• Provide data sheets for all milling plant bearings listed in the scope of work, showing all dimensions and design parameters.
• Provide data sheets for all milling plant sleeves listed in the scope of work, showing all dimensions and design parameters.
• Highlight on the data sheets the correct long-text descriptions corresponding to the bearings and sleeves in the scope of work.

Normative references (most recent editions apply):

• Tender Technical Evaluation Procedure (240-48929482)
• Applicable Commercial procurement strategy
• ISO 9001 Quality Management Systems
• Eskom SHEQ Policy (32-727)
• Supplier Quality Management: Specification (240-105658000)
• Eskom Procurement and Supply Management Procedure (32-1034)
• Requirements for the Safe Processing, Handling, Storage, Disposal and Phase-out of Asbestos (32-303)
• ISO 14001 (Environment)

Informative references:

• Occupational Health and Safety (OHS) Act
• OHSAS 18001 (Health and Safety) Standard

The technical evaluation process flows from mandatory evaluation to qualitative evaluation, as depicted in Figure 1. The process for monitoring is not applicable.

Qualitative criteria require proof of industry experience:

• Supply of bearings with inner diameter between 60 mm and 350 mm and outer diameter between 65 mm and 650 mm.
• Supply of bearing sleeves with minimum inner diameter of 60 mm and length between 40 mm and 400 mm.

Scoring is based on the number of purchase orders with corresponding delivery notes submitted:

• 5 or more: score 5
• 4: score 4
• 3 or fewer: score 2
• No submission, or only purchase orders without delivery notes, or only delivery notes without purchase orders: score 0

Normative references include ISO 9001 Quality Management Systems, Supplier Quality Management Specification (240-105658000), and ISO 14001 (Environment). Informative references include the OHS Act and OHSAS 18001 (Health and Safety) Standard.

Mandatory technical criteria:

• Data sheets for milling plant bearings and sleeves must be submitted, showing all dimensions and design parameters, with correct long-text descriptions.
• Bidders must score 'Y' on all mandatory criteria to proceed; any 'N' results in disqualification.

Experience requirements (qualitative):

• Proof of experience in supplying bearings with inner diameter between 60 mm and 350 mm and outer diameter between 65 mm and 650 mm.
• Proof of experience in supplying bearing sleeves with minimum inner diameter of 60 mm and length between 40 mm and 400 mm.
• Evidence must be in the form of purchase orders with corresponding delivery notes.

No other eligibility criteria (e.g., CSD, tax clearance, B-BBEE) are stated in the provided document.

Mandatory technical criteria relating to safety (MSDS/SDS) are included. Normative references include 32-303 Requirements for the Safe Processing, Handling, Storage, Disposal and Phase-out of Asbestos, and Eskom SHEQ Policy (32-727).

Normative reference includes ISO 14001 (Environment).

The contract is defined as the part of the commercial strategy that governs the relationship between Eskom and the contractor, determining risks, responsibilities, contract terms and conditions, and the payment methodology.

No exceptions are allowed as this is a basic supply scope. The technical criteria are clear and within the operational parameters of any entity in the sealing product business. Unacceptable technical exceptions/conditions: submitting an MSDS or data sheet not applicable to the standards or material.

Mandatory technical criteria require data sheets for milling plant bearings and sleeves listed in the scope of work, showing all dimensions and design parameters. The supplier must highlight the correct long-text descriptions corresponding to the bearings and sleeves.

The technical evaluation begins with mandatory evaluation followed by qualitative evaluation. Scoring scheme: 5, 4, 2, 0 (no 1 or 3). Mandatory stage requires a total of 15 points to advance. Minimum weighted final score for technical qualification is 70%. Mandatory criteria are scored 'Y' or 'N'; bidders must score 'Y' on all to proceed, otherwise disqualified. Qualitative criteria include proof of experience in supplying bearings (ID 60-350 mm, OD 65-650 mm) and bearing sleeves (min ID 60 mm, length 40-400 mm), scored based on number of purchase orders with delivery notes.