Catering services for staff wellness day – 29 september 2026

Department: Supply Chain Management

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the quotation. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. False declarations may lead to disqualification or legal action.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified. Bids must be submitted independently; collusion with competitors is prohibited and may be reported to the Competition Commission or the NPA.

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): complete and sign, including company details and type of firm; claim specific goal points and provide supporting proof.

Disqualification risks:

• Failure to submit proof or documentation for claimed specific goals means no preference points are awarded.
• The organ of state may require substantiation of any claim at any time.

Evaluation uses the 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points
• SMMEs: 10 points

• 50% Black female ownership: 5 points

• 50% Black youth ownership: 5 points

• Total: 100 points

Bidders must indicate how they claim points for each specific goal and provide supporting documentation. The organ of state may verify claims before or after adjudication.

B-BBEE / preference points:

• Specific goals are SMMEs, >50% Black female ownership, and >50% Black youth ownership.
• Proof or documentation must be submitted with the bid to claim these points.

Preference points are awarded for specific goals: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points). Bidders must submit proof or documentation to claim these points; failure to do so means no points are awarded. The organ of state may require substantiation of claims at any time.

The bidder must complete the company/firm details and type on the SBD 6.1 form. The signatory certifies that the information is true and correct. If specific goals are claimed fraudulently or contract conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from state business for up to 10 years, or refer for criminal prosecution.

The 80/20 preference point system applies. Points: Price 80, SMMEs 10, >50% Black female ownership 5, >50% Black youth ownership 5. Total 100. Bidders must submit proof to claim specific goal points; otherwise no points are awarded. The organ of state may require substantiation of claims at any time.

The document is the General Conditions of Contract for the procurement of catering services for a staff engagement on 29 September 2026. No further scope details are provided in this document.

Closing date: 26 September 2026 at 12:00 (from tender record).

No briefing session or site visit is stated in the document.

No contact details are stated in the document.

Returnable documents:

• General Conditions of Contract, signed by an authorised representative, submitted with the bid.
• Bidder Declaration (Section 17 of the GCC), confirming ethical conduct, confidentiality, and compliance.
• Cover letter declaration that the bidder had no access to Agrément South Africa proprietary information.

Submission method and address: not stated in the document.

Disqualification risks:

• Failure to submit the signed General Conditions of Contract with the bid.
• Misrepresentation in the tender, which may lead to termination and claims.
• Breach of confidentiality or unauthorised disclosure of bid information.

The bidder declaration form requires the bidder's name, signature, position, and bidder name, confirming the bidder will comply with the stated obligations.

Evaluation is subject to the Preferential Procurement Policy Framework Act (PPPFA).

• Agrément South Africa may award to a bidder that did not score the highest total points, only in accordance with section 2(1)(f) of the PPPFA.
• Agrément South Africa may negotiate with preferred bidders on any terms, including price.
• Agrément South Africa may accept part of a tender, carry out site inspections or explanatory meetings, correct mistakes, cancel or terminate the process, and award to multiple bidders.
• No minimum qualifying score or preference point system (80/20 or 90/10) is stated.

The document is the General Conditions of Contract for the procurement of catering services for a staff engagement on 29 September 2026. No specific technical specifications, quantities, or service levels are provided in this document.

Bidders must declare in their technical response that they will:

• Act honestly, fairly, and with due skill, care, and diligence in Agrément South Africa's interests.
• Have and effectively employ the resources, procedures, and appropriate technological systems for proper performance.
• Act with circumspection and treat Agrément South Africa fairly in conflicts of interest.
• Comply with all applicable statutory or common law requirements.
• Make adequate disclosures of relevant material information, including actual or potential own interests.
• Avoid fraudulent and misleading advertising, canvassing, and marketing.
• Conduct business activities with transparency and uphold Agrément South Africa's interests before any other consideration.
• Not use or disclose information acquired from Agrément South Africa without written consent.

No pricing format, bid security, bonds, guarantees, retention, or payment terms are stated in this document.

• Bidders bear all costs of preparing and submitting their bid.
• Agrément South Africa is not liable for any costs or damages incurred by bidders during the bid process.

Tax compliance:

• Bidders must be tax compliant at the time of award and remain so for the full contract term.
• Verification against the Central Supplier Database (CSD) must confirm compliance.
• A fraudulent tax clearance certificate leads to withdrawal of award or cancellation of contract.

Tender defaulters and restricted suppliers:

• Bidders (or their members, directors, partners, or trustees) must not appear on the Register of Tender Defaulters or the List of Restricted Suppliers kept by National Treasury.

Conflict of interest, corruption and fraud:

• Bidders must not engage in collusive tendering, anti-competitive conduct, or seek unlawful assistance.
• Bidders must not offer or accept gifts, gratuities, or inducements.
• Bidders must not pay contingent fees or commissions related to the award.
• Bidders must not have been found guilty of fraud or forgery in a court of law.

Bidder declaration:

• Bidders must declare in their technical response that they will act honestly, fairly, and with due skill, care, and diligence; employ effective resources and systems; act with circumspection in conflicts of interest; comply with all legal requirements; make adequate disclosures; avoid fraudulent advertising; uphold transparency; and keep information confidential unless consent is given.

Proprietary information:

• Bidders must declare on their cover letter that they did not have access to any Agrément South Africa proprietary information that could unfairly advantage them.

No specific health and safety requirements are stated in the document.

Penalties will be enforced if commissions payable to Agrément South Africa are not adhered to, as stated in the SLA. If funds are no longer available, Agrément South Africa may terminate or suspend services, with payment only for services delivered up to cancellation or suspension.

Agrément South Africa reserves the right to:

• Award to a bidder that did not score the highest total points, only in accordance with section 2(1)(f) of the PPPFA.
• Negotiate with preferred bidders on any terms, including price.
• Accept part of a tender.
• Carry out site inspections, product evaluations, or explanatory meetings.
• Correct mistakes at any stage.
• Cancel or terminate the tender process at any stage.
• Award to multiple bidders based on size or geographic considerations.

Agrément South Africa reserves the right to award to a bidder that did not score the highest total points, only in accordance with section 2(1)(f) of the PPPFA. It may negotiate with preferred bidders on any terms including price, accept part of a tender, carry out site inspections or explanatory meetings, correct mistakes, cancel or terminate the tender process, and award to multiple bidders.