General building maintenance, goods and material supply for ntcsa real estate – eastern grid (kwazulu-natal), 48 months

Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid (KwaZulu-Natal), covering substation buildings, regional office and customer load networks (CLNs), on an as-and-when-required basis for 48 months.

Returnable documents (all must be completed, signed and submitted):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing project OHS risks, aligned with the health and safety specification.
• Detailed costing for OHS management, broken down (not a lump sum), based on the overall scope of work.
• Baseline OHS Risk Assessment (BRA) with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• Evidence of OHS competencies (see technical specifications).

Disqualification risks:

• Any required OHS returnable omitted or incomplete.
• OHS costing provided as a lump sum instead of a detailed breakdown.

OHS evaluation is mandatory for this high-risk scope. Bidders must submit all OHS returnables listed in the OHS Tender Evaluation Template (High Risk). Failure to submit any required returnable may result in disqualification. The evaluation results in a recommendation of 'Recommended' or 'Not Recommended'.

Scope: General building maintenance for coastal areas (KwaZulu-Natal) — substation buildings, regional office and customer load networks (CLNs), on an as-and-when-required basis for 48 months.

OHS competencies required (evidence via CVs and certificates):

• HIRA Certificate
• First Aid Level 2
• Basic Fire Certificate
• Health and Safety Representative
• Incident Investigator
• Legal liability training
• Site Supervisor competency (supervision and civil works)
• Health and Safety Officer
• Fall Protection Planner competency

Bidders must provide CVs and certificates demonstrating OHS competencies relevant to the scope: HIRA Certificate, First Aid Level 2, Basic Fire Certificate, Health and Safety Representative, Incident Investigator, Legal liability, Site Supervisor competency (supervision and civil works), Health and Safety Officer, and Fall Protection Planner competency.

OHS costing must be provided as a detailed breakdown, not a lump sum, based on the overall scope of work. The scope of work and risk assessment may serve as a guideline.

B-BBEE Minimum Level: 2

OHS compliance requirements (mandatory returnables):

• Valid Letter of Good Standing (COIDA or equivalent)
• OHS policy signed by CEO, complying with OHS Act Section 7
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B)
• Baseline OHS Risk Assessment (BRA) with methodology
• Health and Safety Plan aligned with the health and safety specification

Mandatory OHS returnables:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing project OHS risks, aligned with the health and safety specification.
• Detailed OHS costing, broken down (not lump sum), based on overall scope.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• Evidence of OHS competencies (HIRA, First Aid Level 2, Basic Fire, Health and Safety Rep, Incident Investigator, Legal liability, Site Supervisor, Health and Safety Officer, Fall Protection Planner).

Bidders must be registered on the Central Supplier Database (CSD).

Bidders must have a valid tax clearance (SARS TCS or tax pin).

Bidders must submit a B-BBEE status level certificate to claim preference points.

Bidders must complete and sign all mandatory National Treasury standard forms (SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, etc.) as required.

The document is a Contract Quality Plan (CQP) template that the supplier must complete and submit. It requires the supplier to detail how quality will be managed for the contract, including:

• Scope of work description.
• Communication channels between supplier and Eskom.
• Organogram showing roles, responsibilities, and qualifications of team members, including QA/QC functions.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, with monitoring and interface details.
• Index of items to be manufactured, refurbished, or newly purchased.
• Items/activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both offsite and onsite.
• Areas requiring special controls governed by manufacturing/fabrication standards (e.g., welding, NDT).
• Index of documented information to be submitted to Eskom during the project.
• How records will be controlled and retained.
• Concession and non-conformance management processes.
• Databook management process and operating & maintenance manual.
• Management of working tools and equipment, including calibration/maintenance status.
• Dealing with customer property.
• Product preservation, identification, and traceability.
• Commissioning and post-delivery activities, including warranty and defect correction.

The document is a Contract Quality Plan (CQP) template that the supplier must complete and submit. It requires the supplier to detail how quality will be managed for the contract, including:

• Scope of work description.
• Communication channels between supplier and Eskom.
• Organogram showing roles, responsibilities, and qualifications of team members, including QA/QC functions.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, with monitoring and interface details.
• Index of items to be manufactured, refurbished, or newly purchased.
• Items/activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both offsite and onsite.
• Areas requiring special controls governed by manufacturing/fabrication standards (e.g., welding, NDT).
• Index of documented information to be submitted to Eskom during the project.
• How records will be controlled and retained.
• Concession and non-conformance management processes.
• Databook management process and operating & maintenance manual.
• Management of working tools and equipment, including calibration/maintenance status.
• Dealing with customer property.
• Product preservation, identification, and traceability.
• Commissioning and post-delivery activities, including warranty and defect correction.

Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid (substation buildings, regional office, and customer load networks) within KwaZulu-Natal, on an as-and-when-required basis for 48 months.

Returnable documents:

• Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements): signed acknowledgement that the bidder understands and will comply with the listed OHS legislation and Eskom procedures.
• Proof of COIDA registration and a valid Letter of Good Standing.
• Itemised OHS costs in the Bill of Quantities (BoQ).

Bidders must submit a signed Annexure B acknowledging OHS requirements. They must provide proof of COIDA registration and a valid Letter of Good Standing. They must demonstrate processes for appointing and managing subcontractors. They must ensure employees have required training and medical fitness. They must itemise OHS costs in the BoQ. No specific eligibility thresholds (e.g., CSD, B-BBEE, CIDB) are stated in the provided document.

Scope: Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid (substation buildings, regional office, and customer load networks) within KwaZulu-Natal, on an as-and-when-required basis for 48 months.

OHS compliance requirements:

• Comply with the Occupational Health and Safety Act 85 of 1993, Compensation for Occupational Diseases and Illnesses Act 130 of 1993, and applicable regulations.
• Comply with Eskom SHEQ Policy 32-727, OHS Risk Assessment Procedure 32-520, Life Saving Rules Procedure 240-62196227, Incident Management Procedure 32-95, Vehicle and Driver Safety Management Procedure 240-62946386, and other listed Eskom standards.
• After contract award, align company processes to Eskom OHS requirements and comply with site-specific OHS requirements.
• Itemise OHS costs in the BoQ.
• Penalties apply for non-conformance to OHS requirements.
• Induction: Eskom will provide induction where reasonably practicable; the principal contractor must conduct its own induction for its employees, visitors, and suppliers.
• Medical surveillance: employees must be on a medical surveillance programme and hold a valid medical fitness certificate (Annexure 3) relevant to the work. Pre-entry and exit medical examinations are required. Medical surveillance must be conducted by an Occupational Health Practitioner qualified within South Africa.
• Management of contractors/suppliers: the main contractor must demonstrate selection criteria, notify Eskom before appointing subcontractors, ensure adequate resources and competencies, and manage subcontractor OHS compliance through audits and assessments.
• Training: resources must have required training, knowledge, and experience specific to the scope.
• COIDA: submit proof of registration and a valid Letter of Good Standing, valid for the contract duration.
• OHS audits: Eskom may conduct unannounced audits.
• Incident investigation: report all incidents as per legislation and Eskom procedure 32-95.
• Emergency care: prepare an emergency preparedness plan and schedule drills.
• Risk assessment: prepare, maintain, and update a risk assessment aligned with Eskom 32-520.
• OHS performance reports: provide statistical and non-statistical reports, dashboards, and presentations as required.

OHS costs must be itemised in the Bill of Quantities (BoQ).

COIDA registration and a valid Letter of Good Standing are required. No other compliance thresholds (e.g., CSD, B-BBEE, CIDB) are stated in the provided document.

Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid (substation buildings, regional office, and Customer Load Network) within KwaZulu-Natal Province for 48 months on an as-and-when-required basis. Tender number E3583NTCSAEG. Issue date 25 September 2026. Closing 26 October 2026 at 10:00. Validity 90 days.

Closing date: 26 October 2026 at 10:00

Clarification meeting (non-compulsory): 09 October 2026 at 10:00, virtual via MS Teams. Meeting ID: 325 605 151 707 025, Passcode: k6dT6FG6. Confirm attendance with Lindokuhle Chonco via email.

Clarification queries deadline: 10 working days before tender closing.

Tender validity: 90 days from closing date.

Non-compulsory clarification meeting: 09 October 2026 at 10:00, virtual via MS Teams. Meeting ID: 325 605 151 707 025, Passcode: k6dT6FG6. Confirm attendance with Lindokuhle Chonco via email. Addenda and clarifications uploaded on NTCSA tender bulletin.

NTCSA Representative:

• Name: Lindokuhle Chonco
• Telephone: 016 457 5541
• Email: [email protected]

1st Escalation – Procurement Manager:

• Name: Ayanda Velani
• Email: [email protected]

2nd Escalation – Middle Manager:

• Name: Esther Seshabela
• Email: [email protected]

Submission platform: Eskom E-Tendering site (https://eTendering.eskom.co.za)

Submission method: electronic upload only via the Eskom E-Tendering site at https://eTendering.eskom.co.za. No hard copies accepted. No zip/compressed files. Upload under folders: Technical, Commercial, Financial, and Other. All documents in PDF format; price list in PDF and Excel. Upload size per document 500 MB, total submission 4 GB. If resubmitting, only the latest version is accepted. Ensure submission status is marked complete.

Returnable forms (disqualifiable if not submitted at closing):

• Annexure A: Authorisation Form – confirms signatory authority.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Declaration Form.
• Annexure E: CPA Requirements for Local Goods/Services.
• Annexure G1: SBD 6.2 Declaration Certificate for Local Production and Local Content.
• Annexure G2: Local Content Declaration – Summary Schedule.
• Annexure G3: Imported Content Declaration – Supporting Schedule.
• Annexure G4: Local Content Declaration – Supporting Schedule.
• Annexure H: SBD 1 Invitation to Bid.
• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022).

Returnable forms (non-disqualifiable, 5 working days to correct):

• Annexure J: SBD 4 Bidders Disclosure.

Returnables required for evaluation (score zero if not submitted):

• Proof of Specific Goals (B-BBEE status).

Other required documents:

• Tax Clearance Certificate (for foreign tenderers with SA footprint not on CSD, and local tenderers not providing SARS PIN).
• Tax Evaluation questionnaire (PAYE personal service provider determination).
• Proof of Employment Equity Act compliance (designated employers, SA tenderers only).
• CIDB proof of grading (Grade 5GB or higher) – at closing or within 21 working days if agreed.
• Audited financial statements (previous 18 months or last year).
• JV documents: letter of intent or valid JV agreement, confirmation of single business entity, single designated bank account.
• CSD registration proof.
• COIDA certificate (SA tenderers only).
• Quality, SHEQ, and environmental documents as per scope.
• Functionality/technical documents.

Disqualification risks:

• Missing or incomplete disqualifiable returnables.
• Incomplete pricing schedule (any BOQ item left unpriced).
• Submission after closing time.
• Tender signed by unauthorised person.
• Subcontracting 100% of scope.
• Being a flagged supplier or on restricted/defaulters lists.

Evaluation stages:

1. Eligibility and basic compliance – must meet all eligibility criteria and submit complete tender (commercial, financial, technical, SHEQ).
2. Functionality/technical evaluation – threshold 80% (NTCSA may reduce to 75% if no tenderer meets 80%). Tenderers below threshold are disqualified.
3. Price evaluation – scored out of 80 points. Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value. Unconditional discounts considered; conditional discounts not for evaluation.
4. Specific Goals (B-BBEE) – scored out of 20 points under PPPFA 80/20 system. Failure to submit evidence scores zero but not disqualified.

Ranking: total = price points + specific goals points (out of 100). Highest total wins. Tie: highest specific goals score. Further tie: drawing of lots.

Objective criteria: Designated Sector condition for contract award – SBD 6.2 and Annex C mandatory on award; opportunity to correct and resubmit.

Contractual requirements (assessed after ranking, not evaluation criteria): CSD registration, SHEQ, financial viability. Failure may render tender non-responsive.

Scope: Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid, covering substation buildings, regional office, and Customer Load Network (CLNs) within KwaZulu-Natal Province.

Contract period: 48 months, on an as-and-when-required basis.

The tender is for the whole of the contract; no partial bids.

No alternative tenders allowed.

Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per NTCSA specifications. Cataloguing line item must be priced if applicable.

Due diligence/financial analysis: Audited financial statements for previous 18 months (or last year if not available). For JV/SPV, statements for each participant. Start-ups (formed within last 12 months) exempt but must furnish first-year statements once available.

Quality documents attached under SHEQ folder as required per scope of works.

Pricing: Pricing Schedule/BOQ attached under Financial Folder. Do not leave any item unpriced; write R0.00 if included elsewhere. Incomplete pricing schedule disqualifies. Price list to be submitted in PDF and Excel.

Payment terms: Contracts below R50 million (incl. VAT) – payment within 30 days of undisputed invoice. Contracts above R50 million (incl. VAT) – payment within 60 days.

Security for performance: Not applicable.

Insurance deductibles and list of acceptable guarantors: Not applicable.

Financial viability: Audited financial statements for previous 18 months (or last year) required. For JV/SPV, statements for each participant. Start-ups (formed within last 12 months) exempt but must furnish first-year statements once available.

NTCSA reserves the right to negotiate with preferred bidders if prices are not market-related.

Mandatory:

• Valid CSD registration (CSD number/report).
• CIDB grading: 5GB or higher. Expired certificate: letter from CIDB confirming re-application accepted, but valid certificate required before contract award. JV: every member registered with CIDB; lead partner grading not lower than one level below required; combined grading equal or higher.
• Tax compliance: SARS e-filing PIN or CSD profile for verification; certified tax clearance certificate for foreign tenderers with SA footprint not on CSD; foreign suppliers with no SA footprint complete SBD 1 but no tax proof required.
• Tax Evaluation questionnaire (PAYE personal service provider determination).
• Employment Equity Act compliance (designated employers, SA tenderers only).
• COIDA certificate of good standing or proof of application (SA tenderers only).
• B-BBEE: SBD 6.1 Preference Points Claim Form; proof of B-BBEE status level (certificate or sworn affidavit) for Specific Goals scoring.
• Local content: SBD 6.2 and Annexures C, D, E (mandatory on contract award).
• Integrity Declaration Form D (refer to Supplier Integrity Pact on www.ntcsa.co.za).
• SBD 4 Bidders Disclosure (non-disqualifiable, 5 working days to correct).
• JV: letter of intent or valid JV agreement, confirmation of single business entity, single designated bank account.

Safety: COIDA – original certificate of good standing or proof of application issued by Compensation Fund (COID) or licensed compensation insurer (SA tenderers only). Other safety documents as required per scope under SHEQ folder.

Environmental documents attached under SHEQ folder as required per scope of works.

Conditions of contract: NEC3 Term Service Contract. Standard Terms and Conditions attached under Commercial Folder. Supplier Non-Disclosure Agreement and SD&L Undertaking attached. Insurance deductibles and list of acceptable guarantors not applicable. Payment terms: below R50 million (incl. VAT) – 30 days; above R50 million – 60 days. NTCSA may negotiate with preferred bidders if prices not market-related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Eligibility: must not be under restriction to do business with NTCSA or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium agreement does not state joint and several liability; conflict of interest; tender signed by unauthorised person; restricted by National Treasury; on Tender Defaulters list; subcontracting 100% of scope; flagged supplier (implicated in serious misconduct per Zondo Report, SIU, or breach of Supplier Integrity Pact). Basic compliance: meet eligibility, submit complete tender (commercial, financial, technical, SHEQ), submit mandatory returnables. Mandatory contractual: CSD registration. Additional: SHEQ, financial viability. CIDB: 5GB or higher. JV: every member registered with CIDB, lead partner grading, combined grading equal or higher.

Functionality threshold 80% (may reduce to 75%). Prices scored out of 80. Specific goals scored out of 20. Ranking: total out of 100; tie broken by highest specific goals; further tie by drawing of lots. Objective criteria: Designated Sector condition – SBD 6.2 and Annex C mandatory on award. Contractual requirements assessed after ranking.

The document is an Environmental Management Programme (EMP) for suppliers/contractors working on Eskom Transmission projects. It provides guidelines to manage project activities not subject to the EIA process, covering aspects such as vegetation management, oil management, waste management, wildlife interaction, and public complaints. Contractors must ensure compliance with legal requirements and Eskom specifications, and non-compliance may result in an NCR.

Bidders must comply with the Environmental Management Programme (EMP) and all relevant legal requirements. The EMP requires contractors to ensure environmental training and awareness, maintain documentation, and report incidents. Non-compliance with the EMP may result in an NCR.

The document is an Environmental Management Programme (EMP) for suppliers/contractors working on Eskom Transmission projects. It covers activities such as vegetation management, bush clearing, herbicide application, oil management, waste management, handling of transformers and SF6 gas, and site establishment. Contractors must manage environmental aspects including oil spills, hazardous waste, alien invasive species, archaeological sites, wildlife interaction, and public complaints. Specific requirements include:

• Ensure herbicides are applied in accordance with legal requirements.
• Remove bird nests posing a risk to towers according to legal requirements.
• Manage oil spills and dispose of oil-contaminated materials as hazardous waste.
• Rehabilitate disturbed areas at project completion.
• Store solvents, chemicals, and paints in appropriate bunded areas with MSDS available.
• No camping on servitudes or private property without written consent.
• Report all environmental incidents and maintain a public complaints register.

No specific requirements found

The document provides a Quality Control Plan (QCP) template that bidders must complete and submit. The QCP defines intervention points (Hold, Witness, Document Review, Surveillance, Verification) and inspection/test methods (e.g., visual, NDT, sample testing) with acceptance criteria. Bidders must identify statutory vs non-statutory activities and specify inspection and test methods, controlling documents, and acceptance criteria for each activity. The QCP must be approved by the contractor/supplier, subcontractor (where applicable), Eskom, and any Approved Inspection Authority (AIA).

The scope of work is the provision of general building maintenance services, goods, and material supply for NTCSA real estate in the Eastern Grid, covering substation buildings, regional office, and customer load networks (CLNs) within KwaZulu-Natal Province. The contract period is 48 months, on an as-and-when-required basis.

Bidders must comply with the Quality Control Plan requirements, including inspection and testing as per the QCP. No specific eligibility criteria (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

General building maintenance service, goods and material supply contract for NTCSA Transmission Real Estate in the Eastern Grid (KwaZulu-Natal), covering substation buildings, regional office, and Customer Load Networks. Contract period: 48 months, as-and-when-required. Includes labour, supervision, management, staff uniform/PPE, equipment, and transport, covering trades such as carpentry, plumbing, and painting.

Closing date: 26 October 2026 at 10:00.

No briefing or site visit dates are stated in the scope of work.

No specific enquiry contacts are provided in the scope of work. The document lists the development team:

• Zodwa Madlala, Senior Supervisor Technical
• Rirhandzu Sitole, Manager Facilities
• Mfundo Ngcobo, Senior Advisor Architecture
• Portia Mphego, Senior Advisor Quantity Survey

No email addresses or telephone numbers are given.

Returnable documents: none specified in the scope of work. The scope of work is a specification document; the tender pack will contain the standard returnable forms.

Submission method: not stated in the scope of work.

Closing time: 10:00 on 26 October 2026 (from tender record).

Technical evaluation criteria are not detailed in the scope of work. The document mentions a Quality Assurance plan per ISO 9001:2015, quality management per ISO standards, and compliance with Eskom/NTCSA policies. No scoring split, minimum qualifying score, or preference point system is stated.

Scope: General building maintenance, goods and material supply for NTCSA Transmission Real Estate in the Eastern Grid (KwaZulu-Natal), covering substation buildings, regional office, and Customer Load Networks (CLNs).

Contract period: 48 months, on an as-and-when-required basis.

Work includes, but is not limited to:

• Fence and gate repair/replacement, earthing of unearthed structures.
• Access control repairs: motor gates, hinges, magnetic locks, rollers, chains, limit switches, infrared safety beams, guard houses.
• Driveway and access road repairs: potholes, road markings, water pipes under driveways.
• Drainage and plumbing: repair drainage systems, clean sewer pipes/septic tanks, unblock sewers, pressure jetting, burst pipes, blocked toilets, faulty taps, water connections, install/remove appliances and fixtures, annual borehole testing, water tank repair/replacement, fat trap cleaning with disposal certificate.
• Substation grounds: fill yard stones, paving repairs, trench covers, plinths, ground stabilisation (sinkholes, soil erosion), ramps.
• Transformer bank: repair/rebuild bund walls, concrete steps.
• HV yard fence: repair openings, rust treatment, gate replacement, steel supports.
• Oil dams: replace mesh covers, pump out water, repair fence/gates/leaks/pumps, reseal joints.
• Battery room: doors, air filters, floor maintenance, emergency shower/eye washer.
• Oil storage: bund wall repair, leak repairs.
• Building: water leaks, taps, pipes, stormwater pits, toilets, brickwork removal, window/door replacement, floor/wall repairs, gutters, ceilings, fascia boards, DC lights, air conditioners, cable trench covers, roof repairs, geysers, painting, waterproofing, blinds, tiling, plaster cracks, structural steelwork, waste removal, wooden furniture, general labour, cabinets/shelving, drywall, insulation, signage, drain pumps, COC issuance per plumbing regulations, first aid box refills, carports.

Sites: Empangeni (Depot, Office, Impala, Athene, Invubu, Rabbit substations), Pinetown (Depot, Georgedale, Mersey, Ariadne, Eros, Avon, Illovo, Hector substations, Westville Area Office, Hibberdene Office).

Services extend to any new NTCSA buildings acquired within the coastal KwaZulu-Natal region (Pinetown/Empangeni boundaries) during the contract.

Contractor must provide a written works programme with achievable timelines to the Site Supervisor before commencement.

Submit daily progress reports to the Site Supervisor, explaining any delays.

Attend ad hoc performance evaluation meetings with the Contract Manager/Supervisor.

Provide reasonable access to other contractors during work.

Repair any damages caused at own cost.

Workmanship must meet best-practice trade standards.

Contractor must:

• Conduct criminal and site clearance checks on employees before employment.
• Provide training to ensure staff competence.
• Verify key personnel qualifications and competence, including certification for operating machinery per OSHACT.
• Supply a supervisor with a trade test and management personnel.
• Maintain a roster for weekends, public holidays, and after-hours emergencies.

Contractor must provide a complete Quality Assurance plan per ISO 9001:2015 for Employer approval.

Quality activities include inspection and test plans, spares material quality inspections, and quality record keeping.

Workmanship must meet best-practice trade standards and be acceptable to the Service Manager.

No pricing format, bid security, bonds, guarantees, retention, or payment terms are stated in the scope of work.

Compliance with Occupational Health and Safety Act 85/1993 and SHE standards.

Contractor must:

• Provide a Quality Assurance plan per ISO 9001:2015.
• Comply with Eskom and NTCSA policies (life-saving rules, no-smoking, restricted-area cell phone bans).
• Ensure employees have valid medical fitness certificates.
• Conduct criminal and site clearance checks on employees before employment.
• Provide SABS-approved PPE (headgear, goggles, reflective vests, safety boots, gloves, dust masks).
• Provide a supervisor with a trade test.
• Maintain an approved safety file on site.
• Erect scaffolding per SANS 10085-1:2004, certified safe by trained personnel.
• Issue COCs as per plumbing regulations.

No B-BBEE level, CIDB grading, or financial thresholds are stated in the scope of work.

Compliance with Occupational Health and Safety Act 85/1993 and SHE standards.

Contractor must:

• Conduct safety and environment induction before work.
• Maintain an approved safety file on site, updated regularly.
• Report all injuries and health/safety threats immediately.
• Ensure staff have valid medical fitness certificates.
• Provide SABS-approved PPE (headgear, goggles, reflective vests, safety boots, gloves, dust masks).
• Comply with Eskom/NTCSA life-saving rules, no-smoking policy, and restricted-area cell phone bans.
• Erect scaffolding per SANS 10085-1:2004, certified safe by trained personnel.
• Ensure working-at-height apparel is certified and inspected daily.

Dispose of building rubble and waste in accordance with legal requirements.

Fat trap sucking, cleaning, and waste disposal must include a disposal certificate.

Clean up spills during waterproofing applications.

Apply liners to walls/floors to prevent water damage.

Contractor must develop a fatigue management plan approved by the Employer.

Contractor must provide all tools and equipment; non-compliant equipment must not be used.

Contractor reports only to the Employer's Contract Manager/Site Supervisor.

Services extend to any new NTCSA buildings acquired within the coastal KwaZulu-Natal region (Pinetown/Empangeni boundaries) during the contract.

Environmental evaluation is scored across five weighted sections. A bidder must achieve a weighted average score of 80% or above to be considered.

• Section A – Environmental Management System: 30% weight. Requires documented EMS evidence: signed environmental policy, project objectives, roles and responsibilities, communication, nonconformity and corrective action, and emergency preparedness.
• Section B – Environmental Management Programme and Environmental Authorisation: 20% weight. Requires an EMPr or method statements covering hazardous substances, vegetation, site establishment, water, access control, noise, air quality, rehabilitation, wildlife, training, incident reporting, complaints, compliance obligations, and a qualified environmental representative.
• Section C – Waste Management Plan: 20% weight. Requires a waste management plan covering waste types, legislation, segregation, handling and disposal.
• Section D – Aspect and Impact Register: 20% weight. Requires a project-specific register with ratings.
• Section E – Employer-defined additional requirements: 10% weight. Requires an environmental bill of quantities and the completed, signed Environmental Requirements Proforma (240-110600836).

Environmental representative qualification: National Diploma or degree in Environmental Sciences/Management, Nature Conservation or relevant Natural Sciences; for low-risk projects, two weeks of environmental training is sufficient.

The scope covers general building maintenance, goods and material supply for NTCSA real estate in the Eastern Grid, including substation buildings, regional office and customer load networks (CLNs) within KwaZulu-Natal, for 48 months on an as-and-when-required basis.

Environmental deliverables required as part of the bid include:

• Environmental Management System documentation (EMS manual or equivalent, signed policy, objectives, roles, communication, corrective action, emergency preparedness).
• Environmental Management Programme (EMPr) or method statements covering hazardous substances, vegetation, site establishment, water, access, noise, air quality, rehabilitation, wildlife, training, incident reporting, complaints, and compliance.
• Waste Management Plan.
• Environmental Aspect and Impact Register.
• Environmental Bill of Quantities covering waste management, pollution control, water management, land management, and environmental officer resources.
• Completed and signed Environmental Requirements Proforma (240-110600836).

Environmental compliance is mandatory. The bidder must provide objective evidence of an environmental management system conforming to Eskom's Environmental Requirements for Contractors and/or Suppliers (Standard 240-180100134).

The bidder must submit a completed and signed Environmental Requirements Proforma (240-110600836).

The environmental representative must hold a National Diploma or degree in Environmental Sciences/Management, Nature Conservation or relevant Natural Sciences, or have two weeks of environmental training for low-risk projects.

The bidder must provide objective evidence of an environmental management system conforming to Eskom's Environmental Requirements for Contractors and/or Suppliers (Standard 240-180100134). Required documentation includes:

• EMS manual or equivalent, signed environmental policy, project objectives, roles and responsibilities, communication, nonconformity and corrective action, emergency preparedness.
• Environmental Management Programme (EMPr) or method statements covering hazardous substances, vegetation, site establishment, water, access, noise, air quality, rehabilitation, wildlife, training, incident reporting, complaints, and compliance.
• Waste Management Plan covering waste types, legislation, segregation, handling and disposal.
• Environmental Aspect and Impact Register with ratings.
• Environmental Bill of Quantities covering waste management, pollution control, water management, land management, and environmental officer resources.
• Completed and signed Environmental Requirements Proforma (240-110600836).

The environmental representative must hold a National Diploma or degree in Environmental Sciences/Management, Nature Conservation or relevant Natural Sciences, or have two weeks of environmental training for low-risk projects.

Environmental evaluation is scored across five weighted sections. A bidder must achieve a weighted average score of 80% or above to be considered.

• Section A – Environmental Management System: 30% weight.
• Section B – Environmental Management Programme and Environmental Authorisation: 20% weight.
• Section C – Waste Management Plan: 20% weight.
• Section D – Aspect and Impact Register: 20% weight.
• Section E – Employer-defined additional requirements: 10% weight.

Mandatory returnable: E-Tenderers' E-Tendering Training Acknowledgement Form (Annexure).

• Fully complete and submit to NTCSA within the prescribed period.
• Failure to submit the completed form renders the tenderer non-responsive and disqualified.
• The form confirms the tenderer has undergone self-training on the e-Tendering solution (via the Noddy Guide, video, or clarification meeting).

Mandatory returnable: E-Tenderers' E-Tendering Training Acknowledgement Form. The form confirms the tenderer has undergone self-training on the e-Tendering solution (via the Noddy Guide, video, or clarification meeting). It must be fully completed and submitted to NTCSA within the prescribed period; failure to do so renders the tenderer non-responsive and disqualified from the procurement process.

Submission of the fully completed E-Tendering Training Acknowledgement Form within the prescribed period is mandatory. Failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Scope: General building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid (substation buildings, regional office and customer load networks) in KwaZulu-Natal, for 48 months on an as-and-when-required basis.

Closing date: 26 October 2026 at 10:00 (SAST).

• Site visit / clarification meeting: details in the Tender Data; attendance is compulsory if stipulated — failure to attend disqualifies the bid.
• Tender opening: at the time and place stated in the Tender Data; tenderers' representatives may attend.

Enquiries and clarifications must be directed in writing only to the NTCSA Representative identified in the enquiry documents. No other NTCSA official may be contacted.

• NTCSA Representative: (name and contact details not provided in this document)
• Submission address: as stated in the Tender Data (not provided in this document).

Submission method: paper only, at the address and tender box stated in the Tender Data. Facsimile or email not accepted unless the Tender Data says otherwise.

• Submit one complete original tender plus one complete hard copy, each in a separate package marked "ORIGINAL" and "COPY".
• If an electronic copy is requested, package it separately and mark "ELECTRONIC COPY".
• Seal the separate packages together in an outer package marked "Confidential", stating the NTCSA address, Invitation to Tender number, tenderer's name, physical address, email and contact telephone number of the authorised signatory.
• Complete the Acknowledgement Form, stating whether the tender covers the whole or part of the works/services/supply.
• Complete all mandatory tender returnables by the closing date and time; incomplete or missing returnables disqualify the bid.
• Submit in English, in ink (not pencil). Sign the original tender.
• Late tenders are not accepted; proof of posting or courier delivery does not count as proof of delivery.
• NTCSA employees may not deposit tenders on a bidder's behalf.

Returnable forms (all must be completed and signed):

• Acknowledgement Form: confirms receipt of enquiry documents and scope of tender.
• Authority to act as agent (if applicable): authenticated copy.
• Any mandatory returnables listed in the Tender Data, including certificates, registrations and schedules.

Evaluation stages in order:

1. Basic compliance check — failure makes the tender non-responsive.
2. Mandatory tender returnables — missing documents disqualify.
3. Designated materials and thresholds — failure disqualifies.
4. Functionality (if a criterion) — must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis — NTCSA assesses financial risk; if risk is too high and no mitigating factors exist, the tenderer is not considered for award.
6. Price evaluation — per criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted invoicing.
7. Arithmetical error correction — amounts in words prevail over figures; errors corrected as specified.
8. Specific Goals scoring — within the 90/10 or 80/20 preference point system; failure to submit proof results in zero points for Specific Goals but not disqualification.
9. Ranking — price score plus Specific Goals score, highest to lowest.
10. Objective criteria (if stipulated) per PPPFA section 2(1)(f); functionality and B-BBEE elements cannot be used as objective criteria.
11. Reverse e-auction may be used if indicated in the Enquiry; if used, prices must not be included in the tender.

Quality management:

• Bidders must provide proof of SHEQ (Safety, Health, Environment and Quality) systems, policies and capabilities to NTCSA's satisfaction.
• All costs and personnel associated with SHEQ must be reflected in the tender.
• Bidders must comply with NTCSA's SHEQ requirements and all applicable legislation.

Pricing schedule:

• Include all duties, taxes (including VAT) and levies in rates and prices.
• Prices fixed for contract duration; no adjustment except as provided in the Enquiry.
• State prices in South African Rand unless otherwise instructed.
• If cataloguing is required, include a line item for it; NTCSA will pay.
• Arithmetical errors: amounts in words prevail; errors corrected as specified; failure to accept corrections may lead to rejection.

Pricing format:

• Include all duties, taxes (including VAT) and other levies in rates and prices, based on rates applicable 14 days before the closing date.
• Prices must be fixed for the contract duration; no price adjustment except as provided in the Enquiry.
• State prices in South African Rand unless otherwise instructed.
• If a performance bond or demand guarantee is required, select at least two financial institutions from the NTCSA-approved list.
• Insurance: NTCSA's cover may not be full; bidders should seek qualified advice.
• Cataloguing: if required, the pricing schedule must include a line item for cataloguing; NTCSA will pay for it.

Eligibility:

• Must comply with eligibility criteria in the Tender Data and not be under any restriction to do business with NTCSA or State-Owned Companies.
• Must be registered on the CSD and have a valid tax compliance status (SARS TCS or tax pin).
• CIDB registration required if stipulated in the Tender Data; must be registered at closing or capable of registration within 21 working days after closing.
• Must provide proof of SHEQ (Safety, Health, Environment and Quality) systems, policies and capabilities.
• Must comply with relevant legislation: National Treasury Instruction Notes, CIDB Regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, and NTCSA SHEQ requirements.
• B-BBEE: valid certificate or affidavit required; misrepresentation or fronting reported to the B-BBEE Commission.
• Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more and R5 million or more (service contracts) or CIDB grade 7 or higher (construction).
• Contract Participation Goals (CPG) apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the contract is subcontracted.

Health and safety:

• Comply with the OHS Act and NTCSA's Safety, Health, Environment and Quality (SHEQ) requirements.
• Provide proof of SHEQ systems, policies and capabilities.
• All SHEQ costs and personnel must be included in the tender.

Contract terms:

• NTCSA may accept or reject any tender, cancel the tender before contract conclusion, and negotiate with selected tenderers.
• NTCSA is not liable for any losses or damages arising from participation in the tender process.
• Tender validity: bidders must hold their tenders valid for acceptance within the validity period and extend if requested; failure to extend excludes the bidder.
• Confidentiality: all matters relating to the procurement are confidential; documents may only be used for preparing the tender.
• Bidders must not alter tender documents except as instructed; corrections must be initialled and no correction fluid/tape used.
• Alternative tenders only if permitted and a main tender is also submitted.
• Bidders must sign the Form of Agreement if awarded.
• If a performance bond or demand guarantee is required, select at least two financial institutions from the NTCSA-approved list.

Special conditions:

• Tender validity: hold valid for acceptance; extend if requested.
• Confidentiality: treat all matters as confidential.
• Compulsory site visit/clarification: attendance required; failure disqualifies.
• Seek clarification only from the NTCSA Representative.
• No late tenders accepted.
• No responsibility for misplacement if outer package not sealed or address/references incorrect.

General requirements:

• Comply with eligibility criteria in the Tender Data and not be under restriction to do business with NTCSA or State-Owned Companies.
• Submit complete original tender plus one copy; failure disqualifies.
• Complete all mandatory returnables by closing date.
• Attend compulsory site visit/clarification meeting.
• Provide proof of SHEQ systems.
• Comply with all applicable legislation (PPPFA, B-BBEE, CIDB, COIDA, OHS Act).
• No collusion, bid rigging or fraud.
• Meet financial analysis requirements.
• Meet functionality threshold if applicable.
• Meet designated materials thresholds.
• Submit valid B-BBEE certificate or affidavit.

Additional evaluation criteria:

• Basic compliance check.
• Mandatory returnables.
• Designated materials thresholds.
• Functionality scoring with minimum threshold.
• Financial analysis.
• Price evaluation.
• Arithmetical error correction.
• Specific Goals scoring.
• Ranking.
• Objective criteria per PPPFA section 2(1)(f).
• Reverse e-auction if indicated.

This specification defines the minimum quality requirements for all existing and potential Eskom suppliers, covering evaluation, selection, registration, assessment, performance monitoring, and auditing. It requires suppliers to develop, implement, maintain, and continually improve a quality management system (QMS) conforming to ISO 9001.

Closing date: 26 October 2026 at 10:00 (from tender record). No briefing or site visit dates are stated in this document.

No contact details are stated in this document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements): acknowledges and commits the bidder to comply with Eskom's Supplier Quality Management specification (QM 58) and ISO 9001.
• Quality documentation per the applicable category (1, 2, 3 or 4) as indicated in Form A, using the List of Tender Returnable documents (240-12248652).
• Valid ISO 9001 certificate (or applicable QMS certificate) where required by the category.
• Latest internal and external audit reports, including nonconformities and corrective actions.
• Documented information for roles, responsibilities and authorities in relation to the QMS.
• Draft contract quality plan (CQP) specific to the scope of work, addressing ISO 10005 requirements.
• Example or draft inspection and test plan (ITP) / quality control plan (QCP) from similar work.
• Documented information for control of externally provided processes, products and services.
• Records of management review meetings (agenda, minutes, attendance registers).

Submission method and address: not stated in this document. Closing time: not stated in this document.

Quality requirements are selected by the assigned Eskom Quality representative using guideline 240-125473040. The bidder must complete and sign Form A to acknowledge and commit to the quality requirements. The applicable quality category (1, 2, 3 or 4) determines the quality documentation to be submitted. No scoring split, minimum qualifying score, or preference point system is stated in this document.

Scope: Provision of general building maintenance services, goods and material supply for NTCSA real estate in the Eastern Grid, covering substation buildings, regional office and customer load networks (CLNs) within KwaZulu-Natal Province, for a period of 48 months on an as-and-when-required basis.

Quality management system requirements:

• The bidder and any sub-suppliers must develop, implement, maintain and continually improve a formal QMS conforming to the latest ISO 9001 standard (or applicable QMS standard).
• The QMS must include documented information such as a quality manual, quality plans, work procedures, work instructions, method statements and workflow documentation.
• Unless excluded by the quality category, the QMS must carry a valid ISO 9001 certificate from an accredited certification body.
• The bidder must inform Eskom of any proposed changes to the QMS or staff that affect the quality system before implementation.
• The bidder must develop and implement a performance management programme for sub-suppliers, covering verification of QMS, audits, surveillance, assessment of CQPs and QCPs, nonconformity and defect management, inspection and test plans, risk management, documentation and awareness.

Contract Quality Plan (CQP):

• A CQP must be developed and implemented in accordance with ISO 10005, and must address the quality assurance elements of the scope of work.
• The CQP must be submitted prior to the initial scope of work kick-off or pre-fabrication meeting, and prior to commencement of manufacturing, whichever is earlier.
• The CQP must include management of records (material tests, PMI testing, material certification), free access for inspection, final documentation submission, special processes (welding, NDE, coating, heat treatment), personnel qualification, storage and preservation instructions, and monitoring and verification activities.
• Personnel performing special processes must be suitably qualified and, where applicable, registered with statutory bodies (e.g., radiographic workers).
• Training certificates must meet regulatory or statutory requirements, including unit standard / NQF completion and accreditation number of service providers.

Quality Control Plan (QCP) / Inspection and Test Plan (ITP):

• All stages of manufacturing, fabrication, assembly and installation must be controlled by a QCP/ITP that identifies quality verifications, intervention points, and inspection and test methods.
• QCP/ITP must be reviewed and accepted by an Eskom representative or inspection agency before work commences. Changes require Eskom agreement.
• QCP/ITP must cover materials certification, fabrication, in-process inspections, final acceptance tests, packaging, pre-shipment, transportation, preservation, site acceptance tests, construction, erection, pre-commissioning and commissioning.
• QCP/ITP must include: Eskom contract number and title, supplier order number, area of works, description of work, QCP/ITP unique number, sequence of operations, specification/drawing references, acceptance criteria, intervention points (including hold and witness points), and sign-off by all parties.
• Once signed, QCP/ITPs become addendums to the main contract.
• A separate QCP/ITP is required for each sub-supplier scope of work.
• The bidder is ultimately accountable for the development and proper implementation of all sub-supplier QCPs/ITPs.

Meetings and inspections:

• A quality kick-off meeting will be held at the start of the contract and, if required, at the start of each subsequent phase.
• The bidder must arrange coordination meetings with Eskom prior to placing orders, with 14 days' advance notice.
• Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency, attended by the bidder's and sub-suppliers' representatives, including quality representatives.
• Eskom may appoint resident quality inspectors at the bidder's or sub-supplier's premises; the bidder must provide workspace at no cost.
• Eskom may appoint any organisation to perform QA/QC activities (as AIA or inspection agency); the bidder may not obstruct or undermine such organisation.

Preservation:

• The bidder must implement a preservation management programme covering temporary, long-term and in-transit preservation of all equipment, materials and goods.
• The programme must address protection against atmospheric conditions, sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, and other environmental conditions.
• Special precautions must be taken for valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation, and other materials.
• Preservation requirements must be documented in purchase orders, work authorisations and communications with sub-suppliers.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.

The supplier must submit a draft contract quality plan (CQP) specific to the scope of work, addressing ISO 10005 requirements. The supplier must also provide an example of an inspection and test plan (ITP) or quality control plan (QCP) from similar work. CQPs and QCPs/ITPs must be developed and implemented in accordance with ISO 10005 and include specific elements such as management of records, access provisions, final documentation, special processes, and monitoring activities. A quality kick-off meeting will be held at the start of the contract, and coordination meetings with Eskom must be arranged prior to placing orders, with 14 days' advance notice.

Suppliers providing products or services with high risk to operational sustainability, working on critical plant and equipment, supplying critical plant items, or providing special processes are subject to capability and capacity assessment. This applies to Generation Level 1 & 2 plant, Transmission and Distribution Power Plant & Control Plant, and Mega Projects. Personnel performing special processes must be suitably qualified and, where applicable, registered with statutory bodies. Training certificates must meet regulatory or statutory requirements, including unit standard / NQF completion and accreditation number of service providers.

The supplier must develop, implement, maintain and improve a formal QMS conforming to ISO 9001. The supplier must submit a valid ISO 9001 certificate, internal and external audit reports, documented information for roles and responsibilities, a draft contract quality plan, and other quality documentation as per the selected category (1-4). Contract Quality Plans (CQPs) and Quality Control Plans (QCPs)/Inspection and Test Plans (ITPs) must be developed and submitted for Eskom review and acceptance. QCPs/ITPs must include intervention points, acceptance criteria, and be signed by all parties. The supplier must manage sub-supplier quality, including audits, performance monitoring, and special processes (e.g., welding, NDT).

No pricing format, bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are stated in this document.

Quality management system compliance:

• The bidder and sub-suppliers must maintain a QMS conforming to ISO 9001 (or applicable standard), with a valid certificate from an accredited certification body unless excluded by the quality category.
• The bidder must submit Form A (Tender and Contract Quality Requirements) completed and signed.
• The bidder must submit quality documentation per the applicable category (1, 2, 3 or 4) as indicated in Form A.

Special processes:

• Special processes (e.g., welding, NDT) must be certified by an accredited body, with proof submitted to Eskom.
• Personnel performing special processes must be suitably qualified and, where applicable, registered with statutory bodies.

No B-BBEE, CIDB, CSD, tax or other compliance requirements are stated in this document.

The document references the Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference. No specific health and safety requirements are stated in this document.

Eskom has the right of access to supplier premises at all reasonable times to measure, test and inspect products and workmanship. Eskom may suspend deliveries via a cease delivery order for non-conforming work. The supplier must manage nonconformities and rectify them within contractual conditions; repeated nonconformities may be escalated to management review committees. Special processes (e.g., welding) must be certified by an accredited body, with proof submitted to Eskom.

Suppliers must complete and sign Form A (Tender and Contract Quality Requirements) and submit it with other returnables. Quality requirements are categorized into four categories (1-4), each with specific returnable documentation. Suppliers must comply with the applicable category as indicated in Form A.

The quality assessment criteria and Form A are selected by the assigned Eskom Quality representative using guideline 240-125473040. Suppliers must complete and sign Form A to acknowledge and commit to comply with the quality requirements. The selected category determines the quality documentation to be submitted.

The source document is the Eskom eTendering System User Manual, which explains how suppliers use the online portal to submit tender documents. It replaces physical submission at Eskom tender offices. Suppliers must register with a CSD number, verify their email, and log in with an OTP. The system allows uploading documents under categories such as Technical, Commercial, and Finance.

Closing date and time: 26 October 2026 at 10:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the source document.

For system problems or difficulties using Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender.

No specific contact names, emails, or telephone numbers are provided in the source document.

Submission is electronic only via the Eskom eTendering system.

• Access the system at https://eTendering.eskom.co.za or via the TenderBulletin public website at https://tenderbulletin.eskom.co.za.
• A CSD number is required to register and gain access.
• Registration requires a valid email address and cellphone number; an OTP is sent to both for verification.
• To submit: select the tender reference number, click 'Create New Submission', then upload documents under the correct category (e.g., Technical, Commercial, Finance).
• Each file must not exceed 50MB; total size of all uploaded files must not exceed 900MB.
• Verify all required documents are uploaded before clicking 'Finalize Submission', then 'Finalise and Close Submission'.
• After finalisation, an email confirmation with the submission ID is sent; keep this email for future enquiries.
• The system recommends using Microsoft Edge browser.

Evaluation criteria are not detailed in the source document. The document only mentions that closed tenders are sent directly to suppliers who meet selection and evaluation criteria, but no scoring or thresholds are provided.

The source document is the Eskom eTendering System User Manual, not the tender specification. It describes how to use the eTendering portal for uploading tender documents.

• The system replaces physical submission at Eskom tender offices.
• Suppliers must register and verify their email address before accessing the system.
• An OTP is sent to the registered cellphone and email for login verification.
• Tender documents are uploaded under categories such as Technical, Commercial, and Finance.
• After submission, an email confirmation with the submission ID is sent to the submitter.

Submission process via eTendering:

• Register and verify email, then log in with OTP.
• Select the tender reference number and click 'Create New Submission'.
• Upload files by naming the file, selecting the file type (e.g., Technical, Commercial, Finance), choosing the file, and clicking 'Upload'.
• Continue uploading all required documents under the correct category.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• File size limits: each file ≤ 50MB, total ≤ 900MB.
• Click 'Finalise and Close Submission' to finalise.
• After finalisation, an email with all submitted documents and the submission ID is sent; save this email for future reference.

CSD registration: A CSD number is required to access the eTendering system.

Tax compliance: Not stated in the source document.

B-BBEE: Not stated in the source document.

CIDB grading: Not stated in the source document.

CIPC registration: Not stated in the source document.

Local content: Not stated in the source document.

Closed tenders: A new functionality allows tenders not listed on TenderBulletin to be sent directly to selected suppliers who meet the criteria. These suppliers receive a link via email to bid privately.

Registration details can be edited via 'Edit Registration'.

Logout is done via 'Log out' on the dropdown next to the user's name.

Password reset is available via 'Forgot your password'.

The system is compatible with most web browsers; Microsoft Edge is recommended.

No specific evaluation criteria are provided in the source document. It only mentions that closed tenders are sent directly to suppliers who meet selection and evaluation criteria, but no details are given.

The contract is for general building maintenance, goods and material supply for NTCSA real estate in the Eastern Grid, covering substation buildings, regional office and customer load networks (CLNs) within KwaZulu-Natal. Work is issued on an as-and-when-required basis over a 48-month period. The price schedule is the Bill of Quantities; the contract is rate-based.

The contract is rate-based, not a lump sum. The price schedule is the Bill of Quantities. Work is issued as task orders on an as-and-when-required basis across substation buildings, regional office, and customer load networks (CLNs) in KwaZulu-Natal. The contract period is 48 months.

Scope sections in the price schedule:

• Preliminaries and General (Section 1): site establishment, offices, storage sheds, ablution facilities, scaffolding, drinking water, supervision, accommodation and transport allowances.
• SHEQ Schedule (Section 2): PPE supply, working-at-height equipment, safety personnel, training, occupational hygiene and health surveys, environmental monitoring, waste management, pollution control, rehabilitation and erosion control.
• Alterations (Section 3): demolition, breaking out concrete and brickwork, forming openings, removing and refixing doors/windows, roof sheeting removal, and making good.
• Building and Civil Works (Section 4): general building repairs and civil works.
• Plumbing and Drainage (Section 5): pipework and drainage repairs.
• Yard Works (Section 6): external yard maintenance.
• Cable Trenches, Ducts & Ramps (Section 7): construction and repair.
• Carpots (Section 8): carport works.
• Fencing (Section 9): fence installation and repair.
• Additional Works (Section 10): miscellaneous items.

Materials and workmanship must comply with the latest SANS (South African National Standard) specifications or, where not available, the latest British Standards. No substitutes are permitted unless approved in writing by the Eskom ERE (Gauteng) Official before tender submission. All work must be of the highest standard; defective work must be redone at the contractor's expense.

Rates must be inserted per item, not as lump sums covering a series of items. Unpriced items are deemed covered by other rates. Measurement is net, per the Standard System of Measuring Builder's Work in South Africa, Sixth Edition (as amended 1996 and 1999).

Items marked (L.I) must be executed in a labour-intensive manner; no deviations accepted.

Asbestos cement work must comply with the Occupational Health and Safety Act, 1993 (Asbestos Regulations, 2001).

Contractor must visit sites to verify measurements and conditions before pricing; no claims for variations due to lack of site knowledge.

Accommodation and transport allowances cannot be claimed concurrently. Transport rates require tracker records and Google Maps as proof of kilometres travelled, measured from the local Eskom office (CLN) to site and return.

Contract is rate-based; no contract amount is stated (marked "Not applicable" on the cover).

Pricing must be per item in the price schedule, not lump sums. Rates must cover all costs, charges and profit.

Fixed charge items (site establishment, offices, storage, ablutions) are once-off per substation, but not all task orders require site establishment.

Time-related items (offices, storage, ablutions, scaffolding, drinking water, supervision) are charged monthly.

Accommodation allowance applies per person per day when the round trip from the CLN to site exceeds 500 km (3-star or equivalent).

Transport rates are per kilometre for various vehicles (LDV 4x2, LDV 4x4, mini-bus 13/23 seater, 2-4 ton truck, 8 ton truck, 8 ton truck with crane). Rates include fixed and running costs.

SHEQ items are priced per person, per task order, or per item as indicated.

No bid security, guarantees, retention or payment terms are stated in the provided document.

No eligibility criteria, CSD, tax, B-BBEE, CIDB, or other compliance requirements are stated in the provided document.

Mandatory requirement: bidders must submit a complete set of the latest approved (signed) annual financial statements, accompanied by the auditor's, independent reviewer's, compiler's, or accounting officer's report. If the financial statements are not audited, bidders must instead provide the ITA34C tax submission and a PIS score completed by an accountant or reviewer as required by the Companies Tax Act, 2008. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the document.

Mandatory financial statements must include:

• Annual Financial Statements in English
• Signed Independent auditor's / Independent reviewer's / Compiler's / Accounting officer's Report
• Signed Director's / Member's Report
• Company Profile
• Statement of Financial Position (Balance Sheet) with Comparatives
• Statement of Comprehensive Income (Income Statement) with Comparatives
• Statement of Changes in Equity with Comparatives
• Statement of Cash Flows with Comparatives
• Notes to the Annual Financial Statements

If the financial statements are not audited, the following are required:

• ITA34C Tax Submission
• PIS score completed by the Accountant/Reviewer as required by the Companies Tax Act, 2008.

Mandatory financial statement requirements:

• Annual Financial Statements must be in English
• Must include signed auditor's/reviewer's/compiler's/accounting officer's report
• Must include signed director's/member's report
• Must include company profile
• Must include statement of financial position with comparatives
• Must include statement of comprehensive income with comparatives
• Must include statement of changes in equity with comparatives
• Must include statement of cash flows with comparatives
• Must include notes to the annual financial statements

If unaudited, provide ITA34C tax submission and PIS score completed by accountant/reviewer as required by the Companies Tax Act, 2008.

Mandatory requirements for annual financial statements: must be in English, include signed auditor's/reviewer's/compiler's/accounting officer's report, signed director's/member's report, company profile, statement of financial position with comparatives, statement of comprehensive income with comparatives, statement of changes in equity with comparatives, statement of cash flows with comparatives, and notes to the financial statements. If unaudited, provide ITA34C tax submission and PIS score completed by accountant/reviewer as required by the Companies Tax Act, 2008.

Provision of supervision, labour, equipment and material for general building maintenance services for Transmission substations and commercial buildings in the Eastern Grid (KwaZulu-Natal). This is a 48-month as-and-when-required contract covering the NTCSA Real Estate property portfolio, including substation buildings, regional office, and Customer Load Networks (CLNs). Services include carpentry, plumbing, painting, and related maintenance activities.

Employer: NTCSA SOC Ltd (Reg No. 2021/539129/30)

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Service Manager address: 2 Maxwell Drive, Sunninghill, Sandton, Gauteng, 2157

Service Manager telephone: +27 11 871 2828

No named contacts or email addresses are provided in the document.

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer and acceptance, including the Schedule of Deviations if any.
• Contract Data provided by the Contractor (C1.2b): complete all fields, including key people details.
• Pricing Data (C2): completed price list as per the attached BOQ.
• Tenderer's CIDB registration number must be provided.

Submission method: not stated in the document.

Closing time: 10:00 on 26 October 2026 (from tender record).

Disqualification risks:

• Failure to submit a completed and signed Form of Offer and Acceptance.
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the completed agreement.
• Any deviation not recorded in the Schedule of Deviations is invalid.

No evaluation criteria are stated in the document. The document references technical evaluation criteria in the Scope of Work, but the details are not included in the extracted text.

Scope of work: General building maintenance services, goods and material supply for NTCSA Real Estate in the Eastern Grid (KwaZulu-Natal), covering substation buildings, regional office, and Customer Load Networks (CLNs).

Contract period: 48 months, on an as-and-when-required basis.

Activities include:

• Outer fence/gates: repair or replace openings, treat rust, repair steel supports, earth unearthed structures, repair gate defects.
• Access control: repair or replace motor sliding gates, hinges, magnetic switches/locks, rollers, wheels, chains, limit switches, motors, gearboxes, cables, emergency cranks, infrared safety beams, and security guard houses.
• Driveways/access roads: repair potholes, road markings, water pipes under driveways, keep pavements and drainage clean.
• Drainage/boreholes/plumbing: repair drainage systems, clean sewer pipes/septic tanks, unblock sewers, repair/replace borehole pumps and motors, pressure jetting, attend to burst pipes and blocked toilets, supply and install appliances (water purifiers, hydro boil), replace toilets/urinals/lavatories/bathtubs/showers/sinks/mixing valves/troughs/faucets, annual borehole testing, water tank repair/replacement, disposal of building rubble, fat trap sucking and disposal with certificate.
• Fire protection: repair fire hydrant system defects, inspect detectors and equipment with defined service life.
• Provision of labour, supervision, management, staff uniform/PPE, equipment and its maintenance, and transport.

Pricing: TSC3 Option A (Priced contract with price list). The price list is in the attached BOQ. Prices are rates-based; work is priced as lump sums or rates multiplied by quantities. No adjustment to lump sum items if quantities change except through compensation events.

Payment: Assessment interval is the 25th day of each month. Payment within 4 weeks of assessment. Interest at the prime rate (Standard Bank) for late payment.

Tax invoice: Contractor must provide a tax invoice within one week of receiving a payment certificate. Include the Employer's VAT number 4710303126 on each invoice.

Low service damages: 5% of the total task order issued.

Liability: Contractor's liability for indirect/consequential loss is limited to R0.0. Total liability limited to the total of the Prices (except for excluded matters). End of liability date is 6 months after end of service period.

Price adjustment for inflation: Base date is one month prior to tender closing date; CPA effective after 16 months from base date. Proportion non-adjustable: 0.15.

CIDB: Tenderer's CIDB registration number must be provided.

B-BBEE: Contractor must notify the Employer within 7 days of any change in B-BBEE status, and submit an updated verification certificate within 30 days. A decrease in B-BBEE status may lead to renegotiation or termination.

Health and safety: Contractor may be appointed as Principal Contractor under the Construction Regulations 2014; must comply with all applicable health & safety laws.

Environmental: Must comply with all applicable environmental laws and regulations.

Tax: Must comply with VAT Act and include Employer's VAT number on invoices.

No specific B-BBEE level or CSD registration requirements are stated in the document.

Contract form: NEC3 Term Service Contract (TSC3) with main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1 (Price adjustment for inflation), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), and Z (Additional conditions).

Key terms:

• Law: South African law; language: English; period for reply: 5 days.
• Service period: 48 months; starting date to be confirmed.
• Assessment interval: 25th day of each month; payment within 4 weeks; interest at prime rate.
• Compensation events per clauses 60-64 and X19.10.
• No cession, delegation or assignment without written consent.
• Joint ventures: parties jointly and severally liable; notify Service Manager of key person within 2 weeks of Contract Date.
• B-BBEE status change: notify within 7 days; submit updated certificate within 30 days; decrease may lead to renegotiation or termination.
• Confidentiality: no disclosure of contract information; images of Affected Property require prior written consent.
• Health, safety and environment: comply with Construction Regulations 2014 and all applicable laws.
• Tax invoice: provide within one week of payment certificate; include Employer's VAT number 4710303126.
• Compensation event notification: within 8 weeks of becoming aware, else no change in Prices.
• Employer's liability for indirect/consequential loss limited to R0.00.
• Termination: includes business rescue order as a reason.
• Ethics: prohibits coercive, collusive, corrupt, fraudulent or obstructive actions; termination possible for such actions.

The tender covers general building maintenance services, goods and material supply for NTCSA Real Estate in the Eastern Grid, including substation buildings, regional office, and Customer Load Networks (CLNs) in KwaZulu-Natal, for 48 months on an as-and-when-required basis.

Closing date: 26 October 2026 at 10:00 (SAST)

• Compulsory site visit / clarification meeting: details stated in the Tender Data; attendance is mandatory and failure to attend results in disqualification. (Date and venue not provided in the source document.)

Department: Supply Chain Management

• Contact name: not provided
• Email: not provided
• Telephone: not provided
• Submission address: Eskom Tender Bulletin site on the Eskom e-tendering page (electronic only)

Submission method: electronic only, via the Eskom Tender Bulletin site on the Eskom e-tendering page. No physical tender box submissions accepted.

• Submission must be finalized and uploaded before the closing time (SAST, GMT+2). Late submissions are not accepted; the system locks at closing time.
• Tender must be submitted in English.
• The electronic tender must be signed by a person duly authorised to bind the bidder.
• Documents must be placed in the correct folders (technical, commercial, financial) on the e-tendering page.
• The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid is for the whole or part of the works.
• Mandatory returnables must be submitted by the tender submission deadline. Other returnables required for contract award must be submitted before award.
• Where an agent submits on behalf of a principal, an authenticated copy of the authority to act must be included.
• Do not alter tender documents except to correct errors; corrections must be initialled by all signatories. No correction fluid or tape.
• Alternative tenders are only allowed if a main tender is also submitted and if permitted in the Invitation to Tender.
• Tenderers must not sub-contract 100% of the scope of work; such tenders are ineligible.
• Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and clarifications.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria (if any), functionality (if applicable), financial analysis, price, B-BBEE.

• Basic compliance: failure to meet stated basic compliance renders the tender non-responsive.
• Mandatory returnables: tenders missing mandatory documents or information are deemed non-responsive.
• Pre-qualification criteria: if stipulated, must be met; Eskom will not measure a criterion twice (no double dipping).
• Designated materials: certain materials identified by the dti must be bought from local companies; failure to meet the gatekeeper threshold renders the tender non-responsive.
• Functionality: if a criterion, bidders are scored against technical functionality requirements and must meet the minimum threshold stated in the Tender Data; only then is the tender evaluated further.
• Financial analysis: Eskom assesses the financial risk of doing business with the supplier; if risk is too high and no mitigating factors, the tender may be disqualified.
• Price evaluation: according to criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates.
• B-BBEE: scored as per CSD report or certificate/affidavit. If B-BBEE level is a pre-qualification criterion, proof must be provided at tender submission deadline or the tender is disqualified. For PPPFA point allocation, if no certificate/affidavit is provided or it is fraudulent/expired, the tenderer scores zero under PPPFA but is not disqualified if otherwise responsive.
• Ranking: price score and B-BBEE level score are added together and ranked highest to lowest.
• Objective criteria: a contract may be awarded to a tenderer that did not score the highest points only in accordance with Section 2(1)(f) of the PPPFA, if stipulated in the tender documents. Functionality and B-BBEE elements cannot be used as objective criteria.
• Arithmetical errors: checked; amount in words governs. Errors corrected as per Eskom's rules; failure to accept corrections may lead to rejection.

Tenderers must provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award. All SHEQ costs and personnel must be reflected in the tender for Eskom's assessment.

Prices must include all duties, taxes (including VAT), and levies applicable 14 days before tender submission. Rates and prices are fixed for the contract duration. Prices must be in South African Rand. Tenderers must not alter tender documents except to correct errors, with initials. Alternative tenders only with a main tender. Clarifications may include breakdown of rates but may not change prices except for arithmetical corrections. Arithmetical errors are checked; amount in words governs. Errors are corrected per Eskom rules; failure to accept corrections may lead to rejection.

Pricing must include all duties, taxes (including VAT), and other levies payable by the successful tenderer, applicable 14 days prior to the tender submission deadline.

• Rates and prices must be fixed for the contract duration, not subject to price adjustment except as provided in the Enquiry.
• Prices must be stated in South African Rand unless otherwise instructed.
• If security for performance is required, the tenderer must indicate the names of at least two financial institutions it is likely to approach for the security; Eskom may reject unsuitable institutions.
• Eskom will not compensate tenderers for any costs incurred in preparing or submitting the tender.

CSD registration: required; valid tax clearance required.

• B-BBEE: proof of B-BBEE level (certificate/CSD number/CSD report) must be provided at tender submission deadline if it is a pre-qualification criterion; otherwise, for PPPFA points, a certificate/affidavit must be provided at closing deadline or the bidder scores zero.
• CIDB: if applicable, proof of registration on CIDB is mandatory at tender closing deadline; if only proof of application is available at that time, it must be submitted by closing deadline, and the actual CIDB registration printout must be submitted by contract award. Failure results in disqualification.
• SHEQ: bidders must provide reasonable proof that safety, health, environmental and quality systems, policies and capabilities are in place at contract award; all SHEQ costs and personnel must be reflected in the tender.
• SD&L Undertaking: must be completed and submitted by contract award; failure means the tender will not be considered for award.
• Compliance with relevant legislation: NT instructions (CSD), CIDB regulations, dti designated materials, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Fraudulent B-BBEE certificates/affidavits or fronting will be reported to the B-BBEE Commissioner, and the tenderer may be suspended from doing business with any State-Owned Company for up to 10 years and may face criminal charges.
• Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies.

Compliance with OHS Act, COIDA, and Eskom's SHEQ requirements is mandatory. Bidders must provide proof of SHEQ systems and capabilities at contract award. Contract Skills Development Goal (CSDG) applies to works over R60 million or professional services over R5 million with contract duration 12 months or more. Contract Participation Goals (CPG) apply to Grade 7-9 GB/CE contracts of 6 months or more, requiring at least 5% engagement of targeted enterprises. Tenderers must not be under restriction to do business with Eskom or State-Owned Companies.

Communication with Eskom must be in writing, in English, and directed to the Eskom Representative only. Eskom may accept or reject any variation, deviation, or alternative tender, and may cancel the tender process at any time before contract formation. Eskom may negotiate with selected tenderers. Eskom disclaims liability for inaccuracies in tender documents. Tenderers must keep tender valid for the validity period and extend if requested. Confidentiality of tender documents is required. Tenderers must comply with standardised specifications referenced in the enquiry. Site visits/clarification meetings that are compulsory must be attended. Clarifications must be requested before the closing time for queries. Insurance provided by Eskom may not be full cover; bidders should seek advice. Tenderers must sign the Form of Agreement and contract documents. Tenderers must not make alterations to documents except as instructed. Alternative tenders only with a main tender. Clarifications during evaluation may not change prices except for arithmetical corrections. Tenderers must provide proof of authority if acting as agent. Tenderers must comply with relevant legislation and Eskom SHEQ requirements. Contract Skills Development Goal (CSDG) applies to works over R60 million or professional services over R5 million with contract duration 12 months or more. Contract Participation Goals (CPG) apply to Grade 7-9 GB/CE contracts of 6 months or more, requiring at least 5% engagement of targeted enterprises. Tenderers must provide names of at least two financial institutions for performance security if required. Eskom may disqualify for misrepresentation or fraud. SD&L Undertaking must be submitted by contract award.

Evaluation follows stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis, price, and B-BBEE. Tenders failing basic compliance or missing mandatory documents are non-responsive. Designated materials must meet local content gatekeepers. Functionality, if used, has a minimum threshold. Financial risk is assessed; high risk may lead to disqualification. Price is evaluated per Tender Data criteria. B-BBEE is scored from CSD report or certificate/affidavit; if a pre-qualification criterion, proof is required at submission deadline. Ranking combines price and B-BBEE scores. Objective criteria may only be used per PPPFA Section 2(1)(f). Arithmetical errors are corrected per Eskom rules.

Eskom Transmission requires suppliers to meet minimum environmental criteria as part of sustainable procurement.

• The standard applies to all Transmission suppliers and sets out environmental requirements across the contract lifecycle.
• Bidders must have an EMS and comply with relevant legislation and Transmission requirements.

Closing date: 26 October 2026 at 10:00 (from tender record).

• No other dates stated in the document.

No specific contacts provided in the document. Enquiries must be directed to the Eskom Representative (Buyer) as per the tender document; direct communication with Environmental Practitioners is not allowed.

Returnable documents:

• Completed and signed Environmental Requirements Pro-Forma (Appendix E).
• Environmental procedures/method statement aligned with Transmission requirements.
• EMS documentation as required for the works.
• Organisation's EMS records (Appendix D).
• Applicable permits.
• Corrective actions taken for non-conformances.
• All documentation must be submitted to Transmission for evaluation within 7 days after contract award.
• Environmental requirements not met during evaluation must be submitted within 7 days; failure renders the bidder non-compliant and the evaluated score stands.
• Environmental requirements are contractual; non-compliance does not disqualify but is flagged for negotiations and contract conditions.

Evaluation stages:

• Bidders must be registered on the Transmission vendor database.
• Environmental requirements are evaluated as part of the tender; a contract-specific environmental specification and risk assessment accompany the enquiry.
• For high-risk contracts, an all-or-nothing approach applies: bidders must score full points on specified criteria; if not, they have 7 days to submit outstanding documents, otherwise the original score is retained.
• Non-compliance with environmental requirements does not lead to disqualification but is highlighted in the submission report to the Delegated Approval Authority and addressed during negotiations or post-award.
• Environmental practitioners conduct evaluations and compile reports.

Scope: Provision of general building maintenance services, goods and material supply for NTCSA Real Estate in the Eastern Grid (substation buildings, regional office, and customer load networks) within KwaZulu-Natal, for 48 months on an as-and-when-required basis.

• Environmental requirements apply throughout the contract lifecycle: design, tender, supplier registration, site mobilisation, execution, and post-contract review.
• Bidders must have a documented, implemented and maintained Environmental Management System (EMS), preferably ISO 14001:2015.
• The EMS must cover site establishment, access control, construction/installation, manufacturing, storage, waste management, hazardous substances, site management, rehabilitation, and demobilisation.
• An Environmental Aspects and Impacts register must be compiled, revision-controlled, and include all activities, impacts, and ratings.
• A qualified environmental representative (National Diploma or degree in Environmental Sciences/Management, Nature Conservation, or relevant Natural Sciences) must be appointed; for low-risk projects, two weeks of environmental training suffices.
• Site visits may be required before tendering, conducted under supervision of the contract custodian and commercial practitioner.

Environmental management system must be documented, implemented, and maintained, preferably aligned with ISO 14001:2015.

• Environmental records to be retained on site include: environmental authorisations, EMPr/EMP, aspects and impacts register, incident and non-conformance registers, complaints register, waste statistics, water use records, hazardous substances registers and SDS, audit and inspection records, ECO reports, energy efficiency checklists, and appointment letter of environmental representative.
• Final environmental inspection and sign-off of close-out handover form required before contract closure.
• Environmental file handed over to asset owner on completion.

Compliance with all relevant environmental legislation and Eskom/Transmission SHEQ requirements.

• Registration on the Transmission vendor database.
• Submission of valid and authentic environmental documentation.
• Compliance with the Environmental Acknowledgement Form (Appendix E) and other returnables.
• Adherence to the Eskom Procurement and Supply Chain Management Procedure (32-1034) and the SHEQ Requirements for Procurement (240-106082683).
• Exemptions from environmental requirements apply to certain suppliers (e.g., municipalities, emergency procurement) but not to general building maintenance contractors.

Zero Harm culture applies to safety, health, environment, and quality (SHEQ).

• Method statements must detail key environmental activities to reduce hazards identified in risk assessments.
• Compliance with SHE policies and procedures is required.
• Environmental practitioners monitor compliance through inspections and audits.

Purpose: Ensure suppliers have an EMS for goods, works, or services.

• Applies to all Transmission suppliers, contractors, and sub-contractors.
• Environmental requirements are integrated into design, tender, evaluation, award, supplier registration, site mobilisation, execution, and post-contract review.
• Bidders must comply with environmental legislation and Transmission requirements; each site has specific environmental requirements.
• Environmental risk classification (high, medium, low) determines evaluation approach; high-risk uses all-or-nothing scoring.
• Environmental requirements are contractual; non-compliance does not disqualify but is addressed in negotiations or contract conditions.
• Site visits may be required before tendering.
• Environmental documentation must be submitted within 7 days after contract award.
• Monitoring includes inspections, audits, and record-keeping; suppliers must provide facilities for Transmission or its inspection agency.
• Work stoppage possible for environmental threats without compensation.
• Supplier status reconsideration for serious non-compliance or fraudulent documents.

Contract duration: 48 months.

• Work may be stopped or suspended for environmental concerns without financial compensation.
• Supplier status reconsideration may be initiated for: three major environmental non-conformances in a financial year, two or more contraventions of environmental legislation, violation of Eskom Life-saving Rules, or submission of fraudulent environmental documents.
• Only the Reconsideration of Supplier Status Committee can suspend or terminate a contract; no Transmission employee may do so directly.
• Post-contract review assesses environmental performance and feeds into supplier database.

Environmental requirements are evaluated as part of the tender; contract-specific environmental specification and risk assessment accompany the enquiry.

• For high-risk contracts, all-or-nothing scoring applies; bidders must score full points or have 7 days to submit outstanding documents.
• Non-compliance does not disqualify but is highlighted for negotiations and contract conditions.
• Environmental evaluation reports are compiled by the responsible environmental practitioner.

Returnable documents:

• E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1): mandatory. Must be fully completed and submitted within the prescribed period. Failure to do so renders the bidder non-responsive and disqualified.

Submission method: via the E-Tendering Solution (electronic).

Mandatory returnable: E-Tendering Training Acknowledgement Form. The bidder must acknowledge completion of self-training via the e-Tendering Noddy Guide, video, or clarification meeting, and confirm ability to operate the E-Tendering Solution. Failure to fully complete and submit the form within the prescribed period renders the bidder non-responsive and disqualified.

Mandatory returnable: E-Tendering Training Acknowledgement Form. Non-submission or incomplete submission within the prescribed period results in disqualification.

Mandatory: E-Tendering Training Acknowledgement Form must be fully completed and submitted within the prescribed period.

The document is the Contractor Environmental Requirements Proforma (240-110600836 Rev 2), which sets out the environmental obligations the contractor must accept and comply with for the contract.

Bidders must complete and sign the Contractor Environmental Requirements Proforma (240-110600836 Rev 2), acknowledging and accepting responsibility to comply with all environmental requirements. No other eligibility criteria are stated in the provided document.

Environmental management obligations for the contractor:

• Comply with the project Environmental Management Plan/Programme and/or Environmental Authorisation.
• Comply with Environmental Requirements for Organizations as set out in document 240-18100134.
• Comply with all applicable environmental legal requirements.
• Comply with Eskom's environmental standards, policies and procedures where applicable.
• Comply with environmental transgressions fine systems.
• Inform all staff of their role in managing environmental impacts on site.
• Report environmental incidents within 24 hours of occurrence.
• Implement environmental best practice on site during the contract.
• Address all non-conformances issued promptly.
• Submit the following documentation/registers to the Eskom Project Manager on completion of the project (where applicable):
• Copy of the approved project-specific Environmental File.
• Incident/complaint register.
• Herbicide and pesticide register.
• Hazardous substance (including solvents) registers.

The Contractor Environmental Requirements Proforma (240-110600836 Rev 2) must be completed and signed, acknowledging and accepting responsibility to comply with all environmental requirements. No other compliance requirements are stated in the provided document.

The following environmental registers must be kept on site and submitted to the Eskom Project Manager on completion of the project (where applicable):

• Copy of the approved project-specific Environmental File.
• Incident/complaint register.
• Herbicide and pesticide register.
• Hazardous substance (including solvents) registers.

The contractor must comply with the project Environmental Management Plan/Programme and/or Environmental Authorisation, Eskom's environmental standards, policies and procedures, and all applicable environmental legal requirements. The contractor must comply with environmental transgressions fine systems, inform staff of their role in managing environmental impacts, report incidents within 24 hours, implement environmental best practice, address non-conformances promptly, and submit required environmental documentation/registers (e.g., approved project-specific Environmental File, incident/complaint register, herbicide and pesticide register, hazardous substance registers) to the Eskom Project Manager on completion of the project.