Supply and installation of a smoke detection system at sabs groenkloof (RFP 202077)

Closing date and time: 15 October 2026 at 11:00.

Compulsory briefing or site visit: not stated in the document. Drawings referenced in the executive summary will be provided during a briefing session, but the date, time and venue are not given.

No named contacts, email addresses, telephone numbers or submission/delivery addresses are provided in the document.

Submission method and address: not stated in the document.

Closing date and time: 15 October 2026 at 11:00 (from tender record).

Returnable documents: the document does not list specific returnable forms (SBD/MBD) or mandatory submission documents. Bidders should verify the full tender pack for standard forms such as SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 and proof of CSD registration and tax compliance.

Evaluation criteria, scoring split, preference point system (80/20 or 90/10) and minimum qualifying score are not stated in the document.

Scope: Supply, install and commission a new addressable fire detection and alarm system with audio evacuation for the SABS Groenkloof campus (multiple blocks: A, B, C, H, K, M, O, PT, RT, S, T, U, VA, VL, Y) to comply with SANS 10139:2021 category L1+M.

System type: Addressable fire control panels networked by fibre link to a central graphic interface; two-loop configuration per building.

Cabling: New low-smoke, zero-halogen PH30 fire-rated cables (1 mm² 2-core silicone insulated, aluminium foil screen, compliant with BS 6387 3h @ 950 °C or IEC 60331 3h @ 750 °C), multi-stranded, no joints permitted; installed in 25 mm PVC conduit supported with steel saddles every 500 mm.

Devices: Analogue addressable optical smoke detectors, heat detectors, bases; manual call points with plastic flaps secured by plastic tie-downs (maximum travel distance 45 m); combined siren/strobe warning devices achieving 65 dB in all areas.

Audio evacuation: Independent voice evacuation systems for Block A and Block C; zone selection, booster amplifiers (360 W, 200 W or 120 W, 100 V line, 240 V 50 Hz input, <1% distortion, >-80 dB noise), ceiling speakers (150 mm, 5 W, 86 dB sensitivity, 4 Ω) and horn speakers (200 mm, 15 W RMS, 120 dB sensitivity, 110° dispersion, 8 Ω); backup batteries rated for 4 hours operation plus 5 minutes evacuation tone.

Interfaces: Fire system interfaced with access control to release turnstiles on fire condition.

Battery backup: Fire panel batteries sized for 24 hours mains failure plus 30 minutes full alarm; calculations required in handover documentation.

Documentation: Three operator and maintenance manuals (one electronic) including owner/occupant details, building location, system category, equipment schedule, panel instructions, design/installation/commissioning certificates, panel device print-out; as-built drawings (system schematic, site plan of device layouts and cable routes); zone block plans adjacent to each panel with contractor name and contact number; logbook in robust holder at each panel.

Testing: Contractor performance tests witnessed by client engineer; installation and commissioning certificate; 2-week soak test; final inspection with trained sub-contractor representative.

Training: Half-day client training on system operation and first-line maintenance.

Civil works: Contractor responsible for trenching and backfilling for fibre links.

Electrical isolators: Provided by client unless agreed otherwise.

Working hours: Contractor must submit working hours for client engineer approval; occupied buildings, minimal disturbance required.

Third-party inspection: Client may request; first inspection at client cost, any rectifications at contractor cost.

Guarantee: 12 months from engineer's acceptance.

Installation approach: Conducted in accordance with design information and supplied drawings; cable routes and quantities verified by contractor; discrepancies reported to engineer for written approval before changes.

Fire panels: New addressable panels installed at agreed positions, networked by fibre to central graphic interface (latest Windows OS); two-loop configuration per building.

Cabling: New PH30 cables in 25 mm PVC conduit with steel saddles every 500 mm; loop-in system, no joints; multi-stranded only; fire-resistant screened cable per BS 6387 or IEC 60331.

Devices: Optical smoke detectors, heat detectors, bases, manual call points (plastic flaps, tie-downs, max 45 m travel), combined siren/strobes installed per drawings.

Audio evacuation: Independent systems for Block A and Block C; 19-inch racks with ventilation; zone selection, booster amplifiers, ceiling and horn speakers per specifications; integrated with fire detection for automatic zone evacuation; manual control from main/remote panels; announcement chimes precede public address.

Battery backup: Fire panel batteries calculated for 24 h mains failure + 30 min alarm; evacuation batteries for 4 h operation + 5 min tone; calculations in handover docs.

Zone block plans: Supplied, framed, correctly oriented, showing components, zones, contractor name/contact at each panel.

Logbook: Robust holder at each panel.

Labelling: All line devices labelled.

Interface: Fire system linked to access control for turnstile release.

Testing: Contractor performance tests witnessed by engineer; 2-week soak test; final inspection demonstration.

Documentation: Three manuals (one electronic), certificates, schedules, as-built drawings, zone plans.

Training: Half-day client session.

Civil works: Trenching and backfilling for fibre links by contractor.

Electrical isolators: By client unless agreed otherwise.

Applicable standard: SANS 10139:2021 (design, installation, commissioning, maintenance of fire detection and alarm systems in non-domestic premises).

System category: L1+M for all buildings unless otherwise specified.

Contractor responsibility: Ensure full compliance with category and code; report any shortfalls in specification to engineer before installation.

Third-party inspection: On client request to confirm operability and conformance; rectifications at contractor cost.

Acceptance tests: Contractor conducts performance tests witnessed by client engineer; installation and commissioning certificate required.

Soak test: 2 weeks.

Final inspection: Demonstration of full system functionality by trained sub-contractor representative with engineer and client representative present.

Documentation: Three operator/maintenance manuals (one electronic) with certificates of design, installation, commissioning, equipment schedule, panel device print-out; as-built drawings (system schematic, site plan of device layouts and cable routes); zone block plans at each panel; logbook at each panel.

Training: Half-day client training on operation and first-line maintenance.

Guarantee: 12 months defect-free from engineer's acceptance.

No pricing format, bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are stated in the document.

Mandatory eligibility:

• Tenderer must be a current member of the Fire Detection Installers Association (FDIA).
• All contractor staff on site must be registered with SAQCC Fire for the relevant category.
• Tenderer must have a track record of similar projects and provide proof of training on the equipment to be installed.

Standard compliance (not detailed in document but typically required): CSD registration, valid tax compliance status (SARS PIN), B-BBEE certificate or sworn affidavit, CIPC registration. No specific B-BBEE level, CIDB grade or local-content thresholds are stated.

Occupied buildings: Contractor must submit working hours for approval and ensure minimal disturbance.

Fire-rated cabling: Low-smoke, zero-halogen PH30 cables throughout.

Conduit support: Steel saddles every 500 mm.

Manual call points: Fitted with plastic flaps secured by plastic tie-downs (listed as design deviation) to protect against malicious action.

Sound levels: 65 dB minimum in all areas during commissioning.

Evacuation system: Automatic evacuation messages on fire detection; manual zone/evacuation activation from control panels; backup batteries for 4 hours operation plus 5 minutes evacuation tone.

Access control interface: Turnstiles released on fire condition.

Electrical work: By qualified electrician in accordance with SABS regulations.

Ventilation: Evacuation racks equipped with fan units to prevent overheating.

No joints permitted in cabling; loop-in system throughout.

Existing redundant cabling and devices to be stripped out.

Contract duration: not stated.

Guarantee period: 12 months from date of acceptance by the Engineer.

Final inspection: Trained sub-contractor representative performs tests and demonstrates full system functionality in presence of engineer and client representative.

Acceptance: Installation and commissioning certificate signed by contractor and supplied to client.

Third-party inspection: Client may request; first inspection at client cost, rectifications at contractor cost.

Electrical isolators: Provided by client unless otherwise agreed.

Working hours: Contractor submits for client engineer approval; occupied buildings, minimal disturbance.

Training: Half-day session for client on operation and first-line maintenance.

Documentation: Final payment withheld until full documentation accepted by engineer.

Civil works: Contractor responsible for trenching and backfilling for fibre links.

Working hours subject to client engineer approval; occupied buildings require minimal disturbance.

Electrical isolators provided by client unless agreed otherwise.

Manual call point flaps with plastic tie-downs listed as design deviation.

Third-party inspection at client request; first inspection at client cost, rectifications at contractor cost.

Final payment withheld until documentation accepted by engineer.

Contractor responsible for trenching and backfilling for fibre links.

Half-day training session required.

12-month guarantee from engineer's acceptance.

Mandatory: FDIA membership; SAQCC Fire registration for all site staff; proven track record on similar projects; proof of equipment training.

Technical: SANS 10139:2021 compliance; category L1+M; PH30 low-smoke zero-halogen cabling; addressable panels networked by fibre; two-loop configuration; manual call points with flaps (max 45 m); 65 dB sound levels; audio evacuation for Block A and C; 4-hour battery backup for evacuation; graphic interface on Windows; zone block plans; logbooks; as-built documentation; 12-month guarantee.

Operational: Working hours approved by engineer; minimal disturbance in occupied buildings; third-party inspection possible; half-day client training.