Frequently Asked Questions — APPOINTMENT OF A SERVICE PROVIDER TO UNDERTAKE ROOFING REMEDIAL TO TILED PORTION OF THE ROOF OF THE CITY HALL BUILDING FOR THE GAUTENG PROVINCIAL LEGISLATURE FOR A PERIOD OF 10 (TEN) MONTHS

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

Question 2

How will bids be evaluated?

Accepted Answer

9.1 Proposals will be evaluated in accordance with the 80/20 preference point system, based on: 9.1.1 Functionality / Technical evaluation 9.1.2 Price and Specific Goals of 28 of 28 9.2 The GPL needs to be satisfied, in all respects, that the service provider selected has the necessary resources, qualifications, experience, and technical ability to successfully execute the project. All proposals received will be evaluated in a fair, transparent, competitive, and cost-effective manner, in accordance with the prescribed evaluation criteria and approved evaluation process. The 80/20 Preference Point System will be applied to evaluate the received proposals. The evaluation process shall be conducted in the following sequential phases: 9.2.1 Phase 1: Administrative Compliance (Pre-qualification) Proposals will be evaluated to determine compliance with all mandatory administrative and statutory requirements, including but not limited to: 9.2.1.1 Signed and completed bid documents. 9.2.1.2 Company registration documents. 9.2.1.3 Any other mandatory documentation specified in the bid (e.g., affiliation certificates, qualifications, etc.). 9.2.1.4 Bidders that are restricted as per National Treasury Restricted Supplier and Tender Defaulter Register will not proceed to the functionality phase. 9.2.2 Failure to comply with mandatory requirements may result in disqualification and the proposal will not proceed to the next phase. 9.3 Phase 2: Functionality / Technical Evaluation 9.3.1 Proposals that pass the administrative compliance phase will be evaluated on functionality against predetermined technical criteria and weightings. This may include: 9.3.1.1 Relevant experience and record of accomplishment 9.3.1.2 Technical approach and methodology 9.3.1.3 Qualifications and experience of key personnel 9.3.1.4 Capacity and resources to deliver the project. 9.3.2 Only bidders who achieve the minimum qualifying threshold for functionality will proceed to the next phase. of 28 of 28 FUNCTIONALITY EVALUATION CRITERIA Bidders must achieve a minimum threshold of seventy (70) points out of 100 to proceed to the Price and Specific Goals Evaluation Phase. A key score of 3-5 will be applied where: 3 = Satisfactory; 4 = Very Good and 5= Excellent # CRITERION DESCRIPTION SCORE WEIGHT 1 Company Experience and Completed The bidder must provide a minimum of three (3) signed 40 Projects reference letters of refurbishment, installations, waterproofing or renovation of roofing projects completed with a minimum project value of R2 000 000. Each of the letters must have as a minimum the following information to be compliant: • Project name; Three (3) signed and compliant reference letters submitted. 3 • Brief description of works completed; • Project value; Four (4) to five (5) signed and compliant reference letters 4 • Completion date; submitted. • Client name and contact details. Six (6) or more signed and compliant reference letters 5 submitted. GPL reserves the right to verify the testimonials. 2. Project Manager Qualifications and The Project Manager must possess relevant built 20 Experience environment qualifications and a minimum five (5) years’ relevant experience in similar projects. Bidders must submit the Project Manager’s: Relevant qualification with a minimum five (5) years relevant 3 • Detailed CV; experience in similar projects. • Relevant Qualifications; Relevant qualification with six (6) to eight (8) years relevant 4 • Proof of professional registration where experience in similar projects. Relevant qualification with more than eight (8) years relevant 5 applicable. experience in similar projects. • List of projects managed, including project name, value, client, and completion dates. of 28 of 28 FUNCTIONALITY EVALUATION CRITERIA Bidders must achieve a minimum threshold of seventy (70) points out of 100 to proceed to the Price and Specific Goals Evaluation Phase. A key score of 3-5 will be applied where: 3 = Satisfactory; 4 = Very Good and 5= Excellent # CRITERION DESCRIPTION SCORE WEIGHT 3 Health and Safety Officer Qualifications The Health and Safety Officer must possess a minimum of three 10 and Experience (3) years’ relevant experience in construction health and safety Bidders must submit the Health and Safety management. Officer’s: Valid SACPCMP registration with a minimum of three (3) years 3 • Detailed CV; relevant experience. • Valid SACPCMP registration certificate; Valid SACPCMP registration with four (4) years relevant 4 • Relevant qualifications; experience. • List of projects undertaken, including Valid SACPCMP registration with five (5) or more years relevant 5 project name and completion dates. experience. 4 Methodology, Project Approach and Bidders must submit a detailed methodology, plan and 30 Programme programme clearly outlining: • Project implementation approach; • Construction methodology; • Quality control measures; • Risk management plan; • Heritage protection measures; • Key milestones, Activities, C…

Question 3

What are the technical specifications?

Accepted Answer

1.1. Gauteng Provincial Legislature is housed in the City Hall Building, a heritage building which is more than 100 years old and situated at the Central Business District (CBD) of Johannesburg. The Sittings of the House are undertaken within this building, and the precinct has also been declared a National Key Point (NKP) Site. 1.2. Based on the 2016 condition assessment findings, waterproofing and roofing remedial works were found to be areas requiring urgent attention. At the time of assessment, it was determined that the roof areas required urgent repairs and waterproofing to all defective and damaged areas including guttering, fascia boards, flashings, and full-bore outlets. 1.3. The project is envisaged to ensure compliance to amongst others, the following legislations, and regulations: - a) National Building Regulation and Standards Act as amended b) Occupational Health & Safety Act (OHASA) c) Municipal Bylaws d) SANS 10400 e) SANS 204 f) Government Immovable Asset Management Act No. g) National Heritage Resources Act No. h) Provincial Heritage Resources Authority i) National Department of Public works – Construction Works Specifications Edition 2.1 July. 2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced service providers to submit proposals for the rehabilitation of roof covering (Waterproofing) specifically the Tile Portion at the Johannesburg City Hall building. 3. OBJECTIVES 3.1 The objectives of this assignment are to: 3.1.1 Appoint a competent and qualified contractor to restore the overall structural integrity, weatherproofing capability, and operational lifespan of the tiled roof system-ensuring it remains fully watertight and safe without requiring complete structural replacement within 10 months of appointment. 3.1.2 Ensure value for money and compliance with applicable SCM legislation. of 28 of 28 4.1 Pitched Tiled Roofs 4.1.1 The area of work earmarked for roof tile replacement must meet heritage requirements as it has the greatest potential for a negative impact on the buildings cultural and historic significance. While this work is essential from a maintenance point of view, if incorrectly carried out, it can be very damaging and detrimental to the building. The aforementioned must be considered when executing the scope of work detailed below: 4.1.1.1 Replacement of Tiles, Gutters, and Down Pipes: 4.1.1.1.1 Installing new roof tiles, structural waterproofing and gutter replacement. This work will be comprised of the following: a) Carefully strip existing clay and concrete tiles to allow for potential storage and reuse. b) Remove and dispose all gutters and selected downpipes to professional team’s approval. c) Clean, inspect, repaint and seal existing metal sheeting underneath tiles d) Install new battens to metal sheeting for new tiles. e) Install new tiles, tile type must match the appearance of the old clay tiles as best as possible to the specification approved by professional team (Masande TVN Consulting Engineers). f) Seal all valleys, hips, and ridges. g) Install new profile rolled aluminium gutters and downpipes with a profile to match the existing. h) Existing cast iron down pipes to be retained and reused/relined with new down pipes to match the existing. i) Reinstate lightning conductors in place. 4.1.1.2 Detailed Scope of Works, Specifications and Bills of Quantity 4.1.1.2.1 Detailed scope of works, and Bills of Quantity, specifications have been prepared and forms part of the tender documents (Please refer to Annexures A, B, C and D for more information). 4.1.1.2.2 The contractor must provide the required equipment and material for scaffolding access to the roof. 4.1.1.2.3 The Contractor must obtain Wayleaves from JRA for street level access, hoarding and barricading. 5. DELIVERABLES 5.1 The service provider must deliver the following outputs: 5.1.1 Develop and present a project plan. 5.1.2 To undertake all relevant works to ensure required remedial waterproofing and roofing works are completed as specified in the Bill of Quantity (BOQ), Scope of Works and Specifications which form part of the tender documents. 6. DURATION AND TIMEFRAMES 6.1 The service provider should commence and complete the assignment within a period of 10 months from the date of the award and acceptance of award. of 28 of 28 7. REPORTING AND GOVERNANCE 7.1 The service provider will report to the Project Manager, reporting up to the Project Sponsor: Acting Executive Director CSS. 7.2 Progress reports must be submitted monthly. 7.3 All deliverables are subject to review and approval by the institution. 8. COMPETENCY AND EXPERIENCE REQUIREMENTS 8.1 Service providers must demonstrate: 8.1.1 The contractor must provide confirmation and details demonstrating relevant experience of working on historic buildings – minimum of 1 (one) site. The contractor must provide confirmation and details demonstrating relevant experience of working with the specified or similar roof …

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: PAYMENT TERMS 10.1 Prices must be quoted in South African Rand (ZAR) and be VAT inclusive/exclusive. 10.2 Service providers must consider the price fluctuations and submit a final fixed comprehensive bid price, inclusive of all applicable taxes (e.g. exchange rate fluctuations). 10.3 Payment will be made upon satisfactory delivery of agreed milestones. 10.4 N

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

These are documents required for this bidding. Should the bidder fail to submit the following documents, the bid may be disqualified: Item Description Mandatory Submitted Yes No Full Technical Proposal with supporting documents Yes 1.1 Hard Copy (Mandatory) 1.2 USB with information replica of the bid proposal. Non-mandatory Invitation to bid (SBD1): completed and signed Yes Pricing Schedule (Firm Pricing) SBD 3.3 Yes Bidders Disclosure (SBD 4) Original completed and Yes signed. Preference Point Claim form (SBD 6.1) Original Yes completed and signed. Copy of full Company Registration documents? Yes Copies of South African IDs’ for Directors? Yes Company Profile Yes Did you submit a valid CIDB grading certificate or Yes proof of registration with a minimum Grade 5 grading in one of the following classes of construction works: 5SN or 5GB or 5CE? Did you submit a valid proof of COIDA registration Yes (Letter of good standing)? Did you submit Safety Practices for this project? Yes Joint Venture / Consortium agreement / Trust Deed Yes (if applicable) Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed? All documents listed below Certified copies of shareholders certificates Certified copy of Company Registration documents Certified copy of ID documents of the Directors or Members Service Provider’s Name: ....................................................... Completed by: ........................................................................ Signature: .............................................................................. of 28 SECTION 2 INVITATION TO BID (SBD 1) YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE GAUTENG PROVINCIAL LEGISLATURE (GPL) BID NUMBER: GPL 009/2027 CLOSING 28 October 2026 CLOSING DATE: TIME:11H00 DESCRIPTION APPOINTMENT OF A SERVICE PROVIDER FOR THE REFURBISHMENT OF MEMBERS’ OFFICES AT THE JOHANNESBURG CITY HALL BUILDING FOR THE GAUTENG PROVINCIAL LEGISLATURE FOR A PERIOD OF THREE (3) MONTHS. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CELLPHONE NO.TELEPHONE NO. VAT REGISTRATIONEMAIL ADDRESS NUMBER COMPLIANCE MAAA- TAX PINSTATUS ARE YOU THE ACCREDITED REPRESENTATIVE IN ARE YOU A FOREIGN BASED SUPPLIER SOUTH AFRICA FOR THE GOODS/SERVICES/WORKS FOR THE GOODS/SERVICES /WORKS OFFERED? SUBMIT PROOF IF YES OFFERED? SUBMIT PROOF IF YES YES NO YES NO QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? of 28 TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED – (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE GPL WILL NOT AWARD CONTRACTS TO PROVIDE GOODS AND/OR SERVICES TO A MEMBER OF GPL OR CABINET, A MEMBER OF A PROVINCIAL LEGISLATURE OR MEMBER OF A PROVINCIAL EXECUTIVE COUNCIL, A MUNICIPAL COUNCILLOR, 1.5. BIDS WILL NOT BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE WHOSE PARTICIPATION IN BIDDING FOR THE CONTRACT MAY RESULT IN A CONFLICT OF INTEREST, OR ORGAN OF STATE IN WHICH ANY OF THE MENTIONED PERSONS IS A DIRECTOR OR HAS CONTROLLING OR OTHER SUBSTANTIAL INTEREST. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE GPL TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.3 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................. DA…

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"28 October 2026","closingTime":"11H00AM","briefingSession":"{\"date\":\"28 October 2026\",\"time\":\"11H00AM\",\"venue\":\"MICROSOFT TEAMS\",\"is_compulsory\":true}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Vhukhudo Letshokota","email":"VLetshokota@gpl.gov.za","phone":null,"department":"Supply Chain Management","address":"RDING THE BIDDING PROCEDURE MAY BE DIRECTED TO"}

Appointment of a service provider to undertake roofing remedial to tiled portion of the roof of the city hall building for the gauteng provincial legislature for a period of 10 (ten) months

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