Social media in the workplace training for PRASA – 80/20 preference point tender

Closing date: 09 October 2026

Closing time: 10:00 (CAT)

Issue date: 01 October 2026

No compulsory briefing session is stated; the document marks the briefing certificate as N/A.

Enquiries:

Contact: Khuthadzo Tshikhudo

Telephone: 011 085 7060

Email: [email protected]

Also provided:

Contact: Khuthadzo Tshikhudo (as per RFQ)

Telephone: 011 085 7060

Email: [email protected] and [email protected]

Submission address:

Ground Floor Shosholoza Meyl Junction

Cnr Leyds and 78 Simmonds Street

Braamfontein

Submission method: hand delivery only. No email or fax submissions accepted. Deliver to Ground Floor Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein, on or before the closing date and time. Late bids will not be accepted. Bids must be in a sealed envelope and submitted on the official forms. Responses must not include documents relating to any other quotation. Any additional conditions must be in an accompanying letter. Bid validity period is 90 working days from closing date; the bidder may be asked to extend validity.

Mandatory returnable documents (failure to submit at closing results in automatic disqualification):

• Completed Pricing and Delivery Schedule Form (Section 4)
• Completed BOQ / Pricing Schedule (Section 10)
• Proof of SETA accreditation for the specified qualification (Qualification number: 103103)

Other mandatory returnable documents (may be requested within 3 working days; non-supply leads to disqualification):

• Signed and completed RFQ document and all Standard Bid Documents (SBD) forms
• Letter of Good Standing: COIDA
• Valid SARS PIN (TCS)
• Completion of ALL RFP documentation (including all declarations)
• Joint Venture, Consortium, Partnering or Subcontract Agreement signed by all parties (indicating leading bidder where applicable)
• CSD supplier registration number

Disqualification risks:

• Failure to provide any mandatory returnable document at closing date/time
• Late submission regardless of reason
• Attempts to canvass PRASA SCM officers or employees between closing and award
• Bids from persons in the service of the state, or companies with directors who are state employees
• Quotations not on the prescribed pricing format or deviating from the pricing schedule

Evaluation is in three stages:

Stage 1 – Compliance: Stage 1A Mandatory Requirements (non-submission = automatic disqualification) and Stage 1B Other Mandatory Requirements (may be requested within 3 working days).

Stage 2 – Technical/Functionality: Minimum threshold of 60%. Bidders scoring below 60% will not be evaluated further on price and specific goals.

Technical/Functionality scoring based on similar successfully completed projects, with points allocated as follows:

• 0 similar projects or incomplete submission = 0 points
• 1 similar project = 20 points
• 2 similar projects = 40 points
• 3 similar projects = 60 points
• 4 similar projects = 80 points
• 5 or more similar projects = 100 points

Evidence required for each project: appointment letter on company letterhead, description, purchase order, client name, client contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and a completion certificate or client letter confirming successful completion.

Stage 3 – Price and Specific Goals: 80/20 preference point system applies.

Maximum points: Price 80, Specific Goals 20, Total 100.

Price scoring formula: Ps = 80(1 - (Pt-Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific Goals points (80/20 system) and supporting evidence:

• Black Women Owned: 10 points (certified ID copies of owners)
• EME or QSE 51% Black Owned: 10 points (audited annual financials / B-BBEE certificate / affidavit)

PRASA reserves the right to apply objective criteria, split awards, or appoint another bidder under circumstances such as negative track record, spreading awards, or avoiding concentration of awards.

Scope: Provision of Social Media in the Workplace Training (30 days), SETA accredited, qualification number 103103.

Course content covers: role of social media spokesperson, building professional social media presence, content strategy and community engagement, crisis management and reputation protection, legal and ethical dimensions, and social media analytics.

Supplier requirements:

• Must be SETA accredited for the specified qualification (proof required)
• Must supply own resources: projector, pens, whiteboard markers, flip charts
• Must manage attendance registers and provide them to the end user
• Responsible for all administration during the course
• Must issue hardcopy certificates of competency
• Metrorail Gauteng will provide the venue

Delivery: 30 days training, quantity per BOQ (27 candidates)

Technical evaluation requires proof of successfully completed similar projects. Scoring: 1 similar project = 20 points, 2 = 40, 3 = 60, 4 = 80, 5+ = 100. For each project, provide an appointment letter on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, and contract value inclusive of VAT. Attach a completion certificate signed by the client or a letter confirming successful completion.

No specific quality management requirements beyond the warranty clause stating items must be fit for purpose and free from defects for one year, and the general requirement to comply with PRASA's requirements.

Pricing Schedule must be completed in the required format. Prices in ZAR inclusive of all taxes. Firm price. BOQ must be completed strictly per the schedule. Cost breakdown required. Price escalation formula must be indicated. Discounts only considered at final evaluation. PRASA may negotiate market-related prices and may cancel if not agreed.

Pricing must be in South African Rand, inclusive of all applicable taxes. Price offer must be firm, with basis indicated. Pricing Bill of Quantity / BOQ must be completed in line with the schedule; deviation from the pricing schedule could result in non-responsiveness. Cost breakdown must be indicated. Price escalation basis and formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices if the highest scoring bidder's price is not market-related. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice, per General Conditions of Purchase.

Bidders must be registered on National Treasury's Central Supplier Database (CSD). Foreign suppliers with no local registered entity need not register. Tax compliance: valid SARS TCS PIN or CSD number (for registered suppliers); each party in a JV/consortium/subcontract must submit separate TCS PIN/CSD number. Bidders must submit a letter of good standing for COIDA. Proof of SETA accreditation for the specified qualification is mandatory. The bidder must disclose any PEP/PIP relationships and any state employment or interest conflicts. The bidder must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

No explicit OHS requirements stated beyond the general indemnity and compliance with laws. A COIDA letter of good standing is mandatory (see compliance requirements).

General conditions of purchase apply. Key terms: Payment within 30 days of receipt of correct tax invoice. Supplier warrants items fit for purpose and free from defects for one year from acceptance (unless stated otherwise). Supplier indemnifies PRASA against claims from negligence, IP infringement, defective design, materials or workmanship, and any breach of statutory duty. Assignment/subcontracting requires prior written approval from PRASA; the successful bidder remains liable for performance. PRASA may reject non-conforming items and require replacement or re-work. Late delivery may incur penalties if stated. Contract governed by South African law.

Bids must be hand delivered, no email or fax. Late bids not accepted. Bidders must not canvass PRASA officials. PRASA may cancel the RFQ if market-related price not agreed. PRASA may appoint other bidders if successful bidder fails to sign contract within 14 days, fails to provide security/bonds, fails to meet conditions precedent, or contract negotiations fail.

General requirements: Must be SETA registered for the stated qualification. Must provide own training resources (projector, pens, whiteboard markers, flip charts). Must manage attendance registers and provide them to the end user. Must handle all administration throughout the course. Must issue hardcopy certificates. Must be CSD registered and tax compliant. Must submit all mandatory returnable documents.

Additional objective criteria: PRASA may award to a bidder that did not score highest if there is objective justification, such as negative track record, spreading awards to new bidders, avoiding concentration of awards, or specialised nature of services. PRASA may split the award among multiple bidders if the services can be split.