Supply and delivery of hv cable oil (44–132 kv) for gauteng cluster on as-required basis for 3 years

No named SCM or technical contacts, email addresses, or telephone numbers are provided in the extracted document.

Eskom Quality Representative (from Form A): Claudine Dikgale, Officer Quality, dated 22 July 2026.

SHE Specification placeholders for Eskom Contract Manager, Health and Safety Manager, Procurement Manager, Safety Officer — names not filled in.

Submission address: Not specified in the extracted text.

Service/delivery address: Gauteng Cluster (exact delivery points to be confirmed at order stage).

Submission method: not explicitly stated in the document; typical Eskom tenders require electronic submission via the Eskom tender portal or physical delivery to a designated tender box — verify on the Eskom tender advertisement.

Closing date and time: 2 November 2026 at 10:00 (South African Standard Time).

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A: Tender & Contract Quality Requirements (240-68099512 Rev 9) — selects quality category (Category 2 indicated) and confirms compliance with ISO 9001 quality clauses.
• Annexure B: Acknowledgement Form for OHS Legal and Other Requirements (240-77471499 Rev 3) — signed acknowledgement of OHS specifications, Life Saving Rules, COID, Section 37(2) agreement, and sub-contractor management obligations.
• Technical Schedule B (Annex A of Specification 34-1495) — guarantees and technical particulars of the cable oil offered.
• Latest two years comparative financial statements (not older than 18 months): audited financials with signed Independent Auditor's Report, or ITA34C Income Tax Assessment for unaudited entities; for JVs a signed JV agreement with percentage shareholding; for entities <1 year old, owner's 5-year tax returns and personal financial statements.
• Parent Company Guarantee (on Eskom legal approved template) or Performance Bond (from bank, on Eskom legal approved template) — required if subsidiary tendering without own financials or if Eskom requests.
• Environmental Management Plan (EMP) addressing all 10 weighted criteria (policy, aspects, resources, competence, communication, emergency preparedness, rehabilitation method statement, non-conformity procedure, waste management, EMP detail).
• Quality Management System evidence: either valid ISO 9001:2015 certification (Option 1) or documented QMS complying with ISO 9001:2015 clauses 4–10 (Option 2).
• Draft Contract Quality Plan (per ISO 10005) and Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• Standard National Treasury forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) — implied by standard Eskom procurement; confirm exact list in the tender advertisement.
• Proof of CSD registration and valid tax compliance status (SARS tax pin).

Disqualification risks:

• Late submission (after closing time).
• Missing or unsigned mandatory returnable forms (Form A, Annexure B, financial statements, technical schedule).
• Failure to achieve 100% pass rate on environmental evaluation.
• Non-compliance with Eskom Life Saving Rules (zero tolerance).
• Invalid or missing COID Letter of Good Standing.
• Use of child labour.
• Substance abuse violations.

Evaluation appears to follow a multi-stage process:

1. Mandatory compliance screening: CSD registration, tax compliance, CIPC registration, completed and signed returnable forms (Form A, Annexure B, financial statements, technical schedule), valid COID Letter of Good Standing, Section 37(2) agreement capability.
2. Environmental functionality evaluation (weighted 100 points, pass mark 100%):

• Environmental management policy: 10 points
• Environmental aspects identified (risk register, controls, compliance obligations): 15 points
• Environmental resources, roles and responsibilities (signed appointment letters): 10 points
• Competence, training and development (environmental law training or relevant certificate/diploma/degree): 10 points
• Communication plan: 5 points
• Emergency preparedness (response to incidents: bees, wildlife, hydrocarbon spills): 10 points
• Environmental method statement for site rehabilitation (water courses, wetlands, slopes, road reserves): 10 points
• Non-conformity and corrective action procedure: 5 points
• Waste management plan (waste streams register, storage and disposal plan): 10 points
• Environmental Management Plan detail (access control, landowner liaison, monitoring, incident log, site establishment, sanitation, water protection, stormwater, vegetation, fencing, stockpiling, erosion, hazardous substances, heritage, fauna, noise, dust, waste): 15 points

3. Quality management evaluation (per Unique Identifier 240-12248652, Category 2 selected):

• Section A: QMS Requirements (Option 1: certified ISO 9001, or Option 2: documented QMS compliance) — up to 7 points
• Section B: Evidence of QMS in operation (roles/responsibilities, external provider control, internal audit report, certification audit report, management review records) — up to 2 points
• Section C: Draft Contract Quality Plan — 1 point
• Section D: Draft ITP/QCP — 1 point
• Section E: User defined requirements (Form A completed, other scope-specific) — 2 points

Total quality score: 13 points (weighting not specified).

4. Financial evaluation: Analysis of submitted financial statements (liquidity, solvency, profitability, cash flow) — no minimum thresholds disclosed.
5. Price and preference points: Preference point system (80/20 or 90/10) not stated in the extracted document; standard Eskom procurement applies. B-BBEE points claimed via SBD 6.1.

Minimum qualifying score: Environmental pass rate 100% (all criteria must be met). Quality minimum not specified. Overall minimum functionality score not stated.

Scope: Supply and delivery of HV self-contained low-pressure new (unused) cable oil (Alkyl Benzene type) for use in single-core and three-core oil-filled cables for systems with nominal voltages of 44 kV, 66 kV, 88 kV and 132 kV, on an as-and-when-required basis for 36 months (3 years) for Eskom Gauteng Cluster.

Key technical requirements (per Specification 34-1495 Rev 1):

• Oil type: Alkyl Benzene.
• Appearance: Clear, no suspended matter or sediment (IEC 60465).
• Odour: Mild hydrocarbon.
• Flammability: Non-flammable.
• Explosive properties: Not explosive.
• Biodegradability: Readily biodegradable (CEC L-33-A-934 / ASTM D5864).
• Density @ 20°C: ≤ 0.9 g/cm³ (ISO 3675 / ASTM D4052).
• Kinematic viscosity @ 40°C: ≤ 6.0 mm²/s (ISO 3104 / ASTM D445).
• Flash point (closed cup): ≥ 130°C (ISO 2719 / ASTM D93).
• Pour point: ≤ -45°C (ISO 3016 / ASTM D97).
• Neutralisation value: ≤ 0.03 mg KOH/g (IEC 60465 / ASTM D974).
• Moisture content: Bulk < 30 mg/kg, Drum < 40 mg/kg (IEC 60814).
• Corrosive sulphur: Non-corrosive (ISO 5662).
• Breakdown voltage: Bulk ≥ 40 kV, Drum ≥ 30 kV (IEC 60156 / BS 5874).
• Dissipation factor @ 90°C, 50/60 Hz: ≤ 0.002 (IEC 60247).
• Gassing tendency (absorption): ≥ 2 mm³/min (IEC 60628 Method A).
• Aniline point: 63–84°C (ISO 2977 / ASTM D611).

Packaging and marking:

• Supplied in sealed 210-litre drums.
• Each drum indelibly labelled with: manufacturer name, oil type, volume (litres), drum mass (kg).
• Delivery accompanied by certificate of compliance with specification (Table 1 and Annex A).
• Material Safety Data Sheet (MSDS) supplied with each delivery.

Storage requirements:

• Cool place, away from heat sources and direct sunlight to avoid pressure build-up.
• Not stored near oxidising agents (liquid chlorine, concentrated oxygen, sodium/calcium hypochlorite, peroxides) — explosion hazard.

Documentation:

• Tenderer must complete Technical Schedule B (Annex A) for the oil offered, guaranteeing compliance.
• Records traceable and kept for auditing.
• Sampling per IEC 60475.

Quality management:

• Supplier must have formally documented and implemented QMS meeting ISO 9001:2015 minimum (Section 4.2.1).
• Foreign/third-party manufacturers must hold valid ISO 9001 certification from accredited body (Section 4.2.2).
• Eskom reserves right to audit QMS and verify goods before delivery.

Environmental management:

• EMS compliance with ISO 14001:2015 (certification not required, compliance required).
• Environmental Management Plan (EMP) covering 11 specified elements (access control, landowner liaison, monitoring, incident log, site establishment, sanitation, water protection, stormwater, vegetation, fencing, stockpiling, erosion, hazardous substances, heritage, fauna, noise, dust, waste).
• Waste management plan with waste streams register and storage/disposal plan.
• Emergency preparedness for hydrocarbon spills, bees, wildlife interaction.
• Rehabilitation method statement for water courses, wetlands, slopes, road reserves.

OHS requirements (per SHE Specification 240-73419711):

• Section 37(2) agreement signed at award between Eskom and principal contractor, and between principal and sub-contractors.
• COID registration and valid Letter of Good Standing maintained throughout contract.
• Medical surveillance programme by occupational health practitioner: entry, periodic, exit medicals; fitness certificates annually (non-office bound) or every 3 years (office bound); pre-entry medical for work >3 days.
• Life Saving Rules (6 rules) — zero tolerance, serious misconduct for non-compliance.
• Risk assessments for all tasks, method statements, toolbox talks, pre-job meetings.
• Sub-contractor management: selection criteria, notification to Eskom, resource/competence verification, audits, accountability for compliance.
• Compliance with OHS Act, Construction Regulations, Driven Machinery Regulations, Substance Abuse Procedure (32-37), Contractor OHS Management (32-726), Working at Height (32-418), Risk Assessment (32-520), Incident Management (32-95).
• SHE Plan developed and approved by Eskom before work commencement.
• Child labour prohibited per Constitution and Basic Conditions of Employment Act.

Pricing format: Not explicitly detailed; likely schedule of rates or firm prices per drum delivered. Tenderer completes Technical Schedule B with guaranteed technical particulars.

Financial capacity demonstration:

• Latest two years comparative financial statements (not older than 18 months) including: Statement of Financial Position, Statement of Comprehensive Income, Statement of Changes in Equity, Statement of Cash Flows, Notes, Directors'/Members' Report, signed Auditor's/Reviewer's/Accounting Officer's Report.
• Unaudited entities: ITA34C Income Tax Assessment required.
• Joint ventures: Signed JV agreement with percentage shareholding per entity.
• Entities <1 year old: Owner's 5-year tax returns and personal financial position statements (income/expenditure, assets/liabilities).
• Subsidiaries without own financials: Holding company must provide signed Guarantee Letter allowing Eskom to use holding company financials and guaranteeing subsidiary liabilities.

Security/Guarantees:

• Parent Company Guarantee (PCG) by holding company on Eskom legal approved template, OR
• Performance Bond from bank on Eskom legal approved template.
• Required if subsidiary tendering without own financials or if Eskom deems necessary.

Payment terms:

• Payment per core clause 51.1: Supplier submits tax invoice in accordance with Eskom procedures showing amount due equal to payment certificate issued by Supply Manager.
• Invoice must be in correct form and submitted timely.

No bid security (bid bond) mentioned.

Retention money: Not specified.

Turnover/financial thresholds: Not specified.

Mandatory registrations and certifications:

• Central Supplier Database (CSD) registration (standard Eskom requirement).
• Valid SARS tax compliance status (tax pin/TCS).
• CIPC registration (companies/close corporations).
• Compensation for Occupational Injuries and Diseases Act (COID) registration with valid Letter of Good Standing (must remain valid for contract duration).

Quality management:

• ISO 9001:2015 QMS: either valid certification from SANAS-accredited body (Option 1) or documented QMS complying with ISO 9001:2015 clauses 4–10 (Option 2). Foreign manufacturers must have certification.
• Draft Contract Quality Plan (ISO 10005) and Draft ITP/QCP for similar work.
• Form A (240-68099512 Rev 9) completed and signed, selecting Category 2 (Capability and Capacity Assessment).

Environmental management:

• ISO 14001:2015 EMS compliance (certification not required).
• Environmental Management Plan meeting all 10 weighted criteria (100% pass rate required).

OHS compliance:

• Occupational Health and Safety Act (OHS Act) and Regulations.
• Section 37(2) agreement signed at award (Eskom–principal contractor, principal–sub-contractors).
• Medical surveillance programme by qualified occupational health practitioner.
• Eskom Life Saving Rules (6 rules) — zero tolerance.
• SHE Plan approved by Eskom before work commencement.
• Compliance with: Driven Machinery Regulations (GNR.540/2015), Vehicle and Driver Safety Procedure (240-62946386), EHS Incident Management Procedure (32-95), Substance Abuse (32-37), Contractor OHS Management (32-726), Working at Height (32-418), Risk Assessment (32-520).
• Sub-contractor management: selection criteria, prior notification to Eskom, competence verification, audit monitoring, accountability.

Product compliance:

• Cable oil per Specification 34-1495 (Alkyl Benzene, technical limits per Table 1).
• IEC 60465 (unused insulating mineral oils for cables with oil ducts).
• ISO 5662 (detection of corrosive sulphur).
• SANS 1186 (symbolic safety signs).
• National Environmental Management Act (NEMA).
• Basic Conditions of Employment Act (child labour prohibition).
• Constitution of South Africa (Section 24 — environmental rights).

B-BBEE: Preference points claimed via SBD 6.1; specific level thresholds or minimum B-BBEE level not stated in extracted document. Standard Eskom 80/20 or 90/10 preference point system applies.

CIDB: Not applicable (supply/delivery, not construction).

Local content: Not specified in extracted text.

Standard forms (compress to obligation):

• SBD 1: Invitation to Bid — signed offer cover page.
• SBD 4: Declaration of Interest — discloses state employment/connection of directors/shareholders.
• SBD 6.1: Preference Points Claim — claims B-BBEE points.
• SBD 8: Past Supply Chain Management Practices — declares no restrictions.
• SBD 9: Certificate of Independent Bid Determination — certifies no collusion.
• Authority to Sign/Board Resolution: authorises signatory to bind bidder.