Panel of grass cutting service providers — merafong city local municipality (3 years)

Document availability: 8 October 2026 (municipal offices and electronic portals).

Closing date and time: 12 November 2026 at 10:00.

Compulsory briefing session: None.

No briefing session will be held for this bid.

Bid document enquiries:

• Contact: Babalwa Tsotso
• Role: SCM Official
• Email: [email protected]
• Telephone: 018 788 9697

Technical / SCM enquiries (from bid notice):

• Contact: Ms. M Mngomezulu
• Role: SCM Unit
• Telephone: 018 788 9500

Submission address:

Bid Box 1, Revenue Section

Corner of Halite and Gold Street

Carletonville, 2499

Municipal address:

Merafong City Local Municipality

3 Halite

Carletonville, 2499

Submission method: Physical delivery in a sealed envelope endorsed with bid number and description, deposited in Bid Box 1 at the Revenue Section, corner of Halite and Gold Street, Carletonville, 2499. Bid box accessible weekdays 07:30–16:00.

Closing date and time: 12 November 2026 at 10:00. Bids opened publicly immediately after closing.

Bid documents: Available from 8 October 2026 for a non-refundable fee of R1,486.09 (VAT inclusive) at the municipal offices (weekdays 07:30–15:30) or electronically via the eTenders portal and the Merafong City Local Municipality website. Proof of payment must be attached to the returnable document.

Returnable documents (all must be completed, signed and submitted):

• CSD registration report (www.csd.gov.za)
• Municipal account for rates and taxes for the company and all directors, showing no arrears older than 90 days, or a lease agreement with three months' proof of payment from the bank
• Certified copies of identity documents for all shareholders, owners and partners listed on the CK forms
• Company registration documents (CK1)
• Receipt as proof of purchase of the bid document
• Disclosure of any family or business relationships with government officials
• Disclosure of any other ownership interests of directors or shareholders in related companies

Disqualification risks:

• Late, incomplete, unsigned, pencil-completed, correction-fluid-altered, faxed or electronically submitted bids
• Failure to attach proof of bid document purchase
• Failure to comply with any of the listed conditions

Bid validity: 90 working days from closing.

Only original bid documents issued by the municipality may be used.

Proof of payment for bid document fee must be attached; receipt as proof of purchase of bid document must be secured in the document.

Evaluation process:

Stage 1: Compliance check – verification of all mandatory returnable documents and disclosures.

Stage 2: Functionality assessment – minimum qualifying score of 70/100 required to proceed.

Stage 3: Price and specific goals – 80/20 preference point system: 80 points for price, 20 points for specific goals (likely including B-BBEE).

No overall minimum qualifying score stated beyond the functionality threshold.

Scope: Appointment of a panel of service providers for grass cutting services for the Merafong City Local Municipality for a period of three years.

Detailed specifications, quantities, service levels, locations and performance standards are contained in the full bid document (not provided in the advert).

Bid document fee: R1,486.09 (VAT inclusive), non-refundable. Proof of payment must be submitted with the bid.

No bid security, performance guarantee, retention, or turnover requirements are mentioned in the advert. Payment terms for the contract are not specified.

Mandatory compliance requirements:

• Active registration on the Central Supplier Database (CSD) with a valid CSD report.
• Municipal rates and taxes account for the company and all directors not in arrears for more than 90 days, or a lease agreement with three months' bank proof of payment.
• Certified copies of identity documents for all shareholders, owners and partners listed on the CK forms.
• Company registration documents (CK1).
• Disclosure of any family or business relationships with government officials (failure to disclose leads to disqualification).
• Disclosure of any other ownership interests of directors or shareholders in related companies (failure to disclose leads to disqualification).

Preference point system: 80/20 (80 price, 20 specific goals).

B-BBEE: Not explicitly detailed; specific goals points likely include B-BBEE status.

CIDB grading: Not required (service is grass cutting, not construction).

Local content: Not mentioned.

General conditions of bid:

• Failure to comply with any condition results in immediate disqualification.
• The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept whole or part of the bid or to withdraw.
• Late, incomplete, unsigned, pencil-completed, correction-fluid-altered, faxed or electronically submitted bids will not be accepted.
• Bids remain valid for 90 working days from closing.
• Only original bid documents issued by the municipality may be used.

Bids must be sealed, externally endorsed with bid number and description, and deposited in Bid Box 1 at the Revenue Section, Carletonville. Bid documents available for R1,486.09 (VAT inclusive) at the municipality or electronically. Closing date: 12 November 2026 at 10:00. Late, incomplete, unsigned, or electronically submitted bids will not be accepted. Bids must remain valid for 90 working days. Original bid documents must be used. Failure to comply results in disqualification. The municipality reserves the right to accept or reject any bid.

Mandatory requirements: CSD database registration with report; municipal account for rates and taxes not owing more than 90 days (or lease agreement with 3 months proof of payment); certified ID copies for all shareholders/partners; company registration documents (CK1); disclosure of family/business relationships with government officials; disclosure of ownership interests in related companies.

Evaluation conducted in two stages: compliance requirements followed by functionality assessment. Minimum functionality score of 70/100 required to proceed. 80/20 preference point scoring system applies: 80 points for price, 20 points for specific goals.