Supply and delivery of stationery for the national lotteries commission head office (RFQ2026-010-011)

Closing date: 16 October 2026 at 11:00 (South African Standard Time).

Bid advertisement date: 14 October 2026.

Tender validity period: 90 days from the closing date.

Enquiries deadline: no later than 24 hours before the closing date.

Enquiries:

• Email: [email protected]
• CC: [email protected]

Bidding procedure enquiries:

• Contact: Supply Chain Management
• Telephone: 012 432 1309

Technical enquiries:

• Contact: SCM
• Telephone: 012 432 1308

Submission:

• Method: eTender Portal only.

Submission method: online via the eTender Portal only.

• Bids must be submitted in PDF format, protected against modification, deletion or addition.
• Financial/pricing information must be in a separate attachment from the technical/functional response.
• Submissions must be clearly marked with the bidder's name, tender number and tender title.
• File size must not exceed 30 MB.
• Submit at least 30 minutes before closing to allow for transmission delays.
• Late or incomplete submissions will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and declaration, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution; false declaration leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• POPIA Consent Form: consents to processing of personal information for procurement purposes.
• CSD Report with tax compliant status.
• Valid B-BBEE certificate or sworn affidavit (joint/consolidated certificate if in a JV).
• Signed JV agreement (if applicable).
• NLC Pricing Schedule (Annexure A), fully completed.

Evaluation stages:

• Stage 1: Tender closing and opening.
• Stage 2: Administrative compliance and mandatory requirements — bids that do not fully comply are disqualified.
• Stage 3: 80/20 preference point system — 80 points for price, 20 points for specific goals (total 100).
• Stage 4: Due diligence on the preferred bidder — physical inspection, verification of information, reference checks with National Treasury Restricted Suppliers and previous clients, financial stability assessment.
• Stage 5: Contract and award — negotiation with the lowest acceptable tenderer to improve price, delivery or content; best and final offers may be requested.

Specific goals (20 points):

• Black ownership: 100% = 8 points; 51%–99% = 4 points; less than 51% = 0.
• Black women ownership: 100% = 4 points; 30%–99% = 2 points; less than 30% = 0.
• Black youth ownership: 100% = 4 points; 30%–99% = 2 points; less than 30% = 0.
• Disability: 20% or more owners with disability = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0.

Evidence for specific goals:

• Black ownership: copies of IDs, 3-month CIPC report, or recent CSD report.
• Black women/youth ownership: B-BBEE certificate or sworn affidavit.
• Disability: doctor's letter confirming disability and CSD report not older than 1 year from closing date.

Supply and delivery of stationery for the National Lotteries Commission Head Office.

Items (53 line items) include:

• A4 board paper 160 GSM in orange, red, yellow, purple, black (5 units each)
• Erasers (100 units)
• Bostik Prestik 100g (10 units)
• A4 filing pockets with 100 pockets (20 units)
• Quotation folders A4 (50 units)
• Calculators AS-220RTS 12-digit (50 units)
• Whiteboard markers in blue, purple, orange, green (20 each), black (30)
• Paper clips 28mm, 50mm, 33mm (30 each)
• Magnetic whiteboard erasers (10 units)
• Pilot gel pens BL-G2-10 1.0 in black, blue, red, purple (50 each)
• Staplers 25-sheet capacity (30), heavy duty (5), heavy duty staples (5)
• Pop up flags (50), sticky notes 3x3 inch (50), packaging tape 48mm x 100mm (20)
• Duraplus files A4 (100), PaperPro staple removers (20), scissors 210mm orange (50)
• Self-adhesive notes 70mm x 75mm (50), Duracell AA batteries (200)
• Shorthand notes A5 144 pages (100), PaperPro heavy duty punch (5)
• JBL headphones Tune 520BT (7), Microban antibacterial mousepads (20)
• A4 counter books 2 quire 197 pages (100), Pentel Energel rollerball pens 0.7mm in black, blue, red (50 each)
• HB pencils (100), Pritt glue (100), Pilot Acroball fine ballpoint pens 0.7mm black (50)
• Rulers (50), permanent markers black, red, blue (20 each), rubber bands 100g No38 (10 packs)
• Uni-ball Eye Micro pens UB150 0.5mm in red, blue, black (20 each)

No specific experience or qualification requirements are stated for bidders or key personnel.

Due diligence on the preferred bidder includes physical inspection of offices/branches, verification of accuracy and authenticity of information, validation of compliance with RFQ requirements, reference checks with National Treasury Restricted Suppliers and previous clients, and financial stability assessments.

Annexure A: pricing schedule for the supply and delivery of stationery for the National Lotteries Commission Head Office — 53 line items with quantities, for which bidders complete the price per unit and total price per line, plus subtotal and total price including VAT where applicable.

Pricing format: complete Annexure A pricing schedule — price per unit and total price per line for each of the 53 items, plus subtotal and total price including VAT where applicable.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

CSD registration:

• Mandatory registration on the Central Supplier Database (CSD) at www.csd.gov.za.
• Provide CSD registration number and attach a CSD summary report.
• Tax compliance status must be valid on the closing date.
• Only foreign suppliers with no local registered entity are exempt from CSD registration.

Tax compliance:

• Must have a valid tax compliance status (SARS TCS PIN or CSD number).

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Joint ventures must submit a joint/consolidated B-BBEE certificate.

Other:

• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Employees (including sub-contractors) must be covered under the Compensation for Occupational Injuries and Diseases Act; proof of registration and good standing with the Compensation Fund may be requested.
• Quotations must be submitted in English.

Specific goals (20 points):

• Black ownership: 100% = 8 points; 51%–99% = 4 points; less than 51% = 0.
• Black women ownership: 100% = 4 points; 30%–99% = 2 points; less than 30% = 0.
• Black youth ownership: 100% = 4 points; 30%–99% = 2 points; less than 30% = 0.
• Disability: 20% or more owners with disability = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0.

Supporting evidence: copies of IDs / 3-month CIPC report / recent CSD report; B-BBEE certificate or sworn affidavit; doctor's letter confirming disability plus a CSD report not older than one year from the closing date.

Bidders must warrant that all employees (including sub-contractors) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force for the duration of adjudication and any subsequent agreement. The Commission may request documentary proof of registration and good standing with the Compensation Fund.

Precedence: where this RFQ conflicts with any other document, the RFQ takes precedence; where the RFQ is silent, the PPPFA applies.

Confidentiality: bids are treated as contractually binding and not revealed to other bidders; the Commission reserves POPIA rights over information in the quotation; bidders may process the Commission's personal information only for the purposes of this RFQ and applicable law, and must notify the Commission in writing of any unauthorised access or suspected cybercrime and report it to the relevant authorities.

Supplier performance: regular performance reviews against contract deliverables (at least annually for contracts longer than a year, at completion for shorter contracts); ad-hoc reviews where non-performance is identified; formal written notice of non-performing areas with remedial timeframes; escalating performance management for non-adherence; joint performance reviews on request.

Bidders or their agents may not make any news releases concerning this RFQ, its award or any resulting agreement without the Commission's consent and coordination. Bidders may not attempt, directly or indirectly, to canvass any officer or employee of the Commission between the closing date and the award of the business. Bidders found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period.

Suppliers must register on the Central Supplier Database (CSD) at www.csd.gov.za, provide their CSD registration number with a CSD summary report, and ensure tax compliance. The Commission may not award business to a bidder who has failed to register on the CSD; only foreign suppliers with no local registered entity are exempt. All mandatory requirements must be fully complied with; non-compliant bids are disqualified.

This RFQ is evaluated under the 80/20 preference point system: 80 points for price, 20 points for specific goals. Stages: closing/opening, administrative compliance, 80/20 scoring, due diligence on the preferred bidder, and contract negotiation. Due diligence may include physical inspection, verification of information, reference checks with National Treasury Restricted Suppliers and previous clients, and financial stability assessments.