Appointment of service providers for the design, supply, installation, commissioning and maintenance of solar-powered backup systems at twenty (20) hospital facilities receiving pressure swing adsorption (psa) oxygen generating plants cluster 1 (069) and cluster 2 (070)

• Appointment of service providers for design, supply, installation, commissioning, and maintenance of solar-powered backup systems at 20 hospital facilities receiving PSA oxygen generating plants.
• Contract governed by NEC3 Engineering and Construction Contract Option A (Priced Contract with Activity Schedule) and NEC3 Term Service Contract Option A (Priced Contract with Price List).

• Closing date: 2026-08-12 (as per tender record).
• No other specific dates (briefings, site visits, clarification deadlines) are stated in the provided document sections.

• Employer: Development Bank of Southern Africa Limited
• Address: 1258 Lever Road, Headway Hill, Midrand, Gauteng Province
• Project Manager, Supervisor, and other contact details are to be indicated at contracting stage (not provided in the document).

• The tender document must be submitted as a whole; do not take apart or alter it.
• All forms must be completed in black ink as required.
• Complete all returnable documents listed, including:
• C1.1 Form of Offer and Acceptance
• C1.3 Performance Guarantee
• C2.4 Amendments, Qualifications & Alternatives
• The Form of Offer must include the tendered amount (incl. VAT) for each facility in the cluster.
• The Schedule of Deviations must be signed by authorized representatives of both parties; only deviations recorded there are valid.
• After receiving the completed agreement, the Tenderer must contact the Employer's representative within two weeks to arrange delivery of securities, bonds, guarantees, proof of insurance, and other documentation.
• Failure to fulfil these obligations constitutes repudiation of the agreement, and the Employer may appoint another Tenderer or cancel and re-issue the tender.
• The agreement becomes binding unless the Tenderer notifies the Employer in writing within five days of receipt of any reason for non-acceptance.

• Scope: Design, supply, installation, commissioning, and maintenance of solar-powered backup systems at 20 hospital facilities receiving PSA oxygen generating plants.
• Systems include: solar photovoltaic (PV), Battery Energy Storage System (BESS), grid-forming Power Conversion System (PCS), Energy Management System (EMS), associated balance-of-plant equipment, electrical integration, monitoring, testing, commissioning, training, and maintenance.
• Contractor responsible for complete engineering, manufacture, procurement, transportation, installation, testing, commissioning, and maintenance.
• Scope includes but not limited to: PV generation systems, BESS, PCS, EMS, monitoring platforms, protection systems, electrical balance-of-plant, civil and structural works, earthing and bonding, AC/DC cabling, standby generator integration, utility grid integration, operator training, documentation, and maintenance support.
• Contractor must provide all labour, supervision, engineering services, materials, equipment, software, tools, transport, and specialist resources.
• Must comply with applicable South African legislation, NRS standards, SANS standards, IEC standards, and OEM requirements.
• DBSA and/or representatives will perform factory acceptance testing for components that can be tested off-site.

• Scope includes integrated solar PV, BESS, grid-forming PCS, EMS, balance-of-plant, electrical integration, monitoring, testing, commissioning, training, and maintenance.
• Contractor responsible for complete engineering, manufacture, procurement, transportation, installation, testing, commissioning, and maintenance.
• Must comply with applicable South African legislation, NRS, SANS, IEC standards, and OEM requirements.
• DBSA will perform factory acceptance testing for off-site testable components.
• Performance KPIs for O&M: system availability ≥98%, PCS/BESS/EMS availability ≥98%, no unplanned interruption of PSA critical load, remote monitoring uptime ≥96%, corrective response ≤24h emergency / 72h routine.

• Pricing under NEC3 ECC Option A: Priced Contract with Activity Schedule.
• Pricing data includes: C2.1 Pricing Assumptions, C2.2 Pricing Instructions, C2.3 Activity Schedule, C2.4 Amendments, Qualifications & Alternatives.
• Form of Offer must include tendered amount (incl. VAT) for each facility in the cluster.
• Advance payment limited to procurement of specialist materials and long lead items with supporting documents.
• Payment assessments on 20th of each month; payment within 30 days of valid tax invoice.
• Retention: 5% per site up to 5% total.
• Delay damages: 0.1% of Prices per day, max 10%.
• Low performance damages based on KPIs for 36-month O&M term.

• Pricing: NEC3 Engineering and Construction Contract Option A: Priced Contract with Activity Schedule (April 2013, including amendments).
• Pricing data includes: C2.1 Pricing Assumptions, C2.2 Pricing Instructions, C2.3 Activity Schedule, C2.4 Amendments, Qualifications & Alternatives.
• Performance Bond: On-demand guarantee issued by entity registered under Short-Term Insurance Act or Banks Act, approved by Employer. Fixed at 10% of contract price at contract date, reducing to 5% upon Completion, expires 1 month after defects date.
• Advance Payment: Bidder to propose amount; limited to procurement of specialist materials and long lead items with supporting documents. Requires on-demand Advance Payment Guarantee.
• Retention: 0% free amount; retention percentage 5% of Price per Site up to maximum 5% of total Prices.
• Payment: Assessments on 20th of each month; payments within 30 calendar days after receipt of valid tax invoice; interest at prime rate (Standard Bank) on overdue amounts.
• Insurance requirements:
• SASRIA Coupon Policy for Special Risks.
• Public liability insurance: minimum R10,000,000 per event, no limit on number of claims.
• Professional Indemnity: R10,000,000 per claim for design liability.
• Contractor's All Risk Insurance: sum of total Prices plus 10%.
• COIDA and common-law liability for employees: minimum ZAR500,000.
• Low Performance Damages: KPIs for 36-month O&M term, e.g., system availability ≥98%, PCS/BESS/EMS availability ≥98%, no unplanned interruption of PSA critical load, remote monitoring uptime ≥96%, corrective response ≤24h emergency / 72h routine.
• Delay damages: 0.1% of Prices per day for incomplete sections, max 10% of Prices; Employer may terminate upon reaching maximum.

• Contractor must be suitably qualified, OEM-led service provider, EPC contractor, or consortium supported by authorised/accredited OEMs.
• Must comply with all applicable South African legislation, NRS, SANS, IEC standards, and OEM requirements.
• Health and safety: Must comply with Construction Regulations 2014, including baseline risk assessment, appointment of Construction Agent and Construction Health and Safety Officer.
• Professional Indemnity Insurance required for design professionals; provide 10 days before instituting designs.
• Contract law: Republic of South Africa; language: English.
• Dispute resolution: NEC3 W1 procedure; adjudicator nominated from SAICE or Association of Arbitrators Southern Africa; arbitration in Johannesburg under latest rules of Association of Arbitrators Southern Africa.
• Insolvency event definitions and termination provisions apply.
• No specific B-BBEE, CSD, tax, CIDB, CIPC requirements stated in this volume (Volume 3 - Contract).

• Must comply with Construction Regulations 2014.
• Baseline Risk Assessment required as per regulation 5(1)(a).
• Construction Agent must be appointed: competent person registered with SACPCMP or other statutory body, qualified per Construction Regulations.
• Construction Health and Safety Officer required as defined in Construction Regulations.
• Contractor must provide Professional Indemnity Insurance for design professionals 10 days before instituting designs.
• Insurance: SASRIA special risks, public liability (R10m), professional indemnity (R10m), contractor's all risk (prices+10%), COIDA and common-law liability (min ZAR500k).

• Contract structure: NEC3 ECC Option A (Priced Contract with Activity Schedule) and NEC3 TSC Option A (Priced Contract with Price List).
• Secondary options: X2 (Changes in law), X5 (Sectional Completion), X7 (Delay damages), X13 (Performance Bond), X14 (Advance payment), X15 (Limitation of liability for design), X16 (Retention), X17 (Low Performance Damages), X18 (Limitation of liability), Z (Additional conditions).
• Dispute resolution: W1 procedure; adjudicator from SAICE or Association of Arbitrators Southern Africa; arbitration in Johannesburg.
• Law of contract: Republic of South Africa; language: English.
• Period for reply: 5 days.
• Defects date: 52 weeks after Completion of all Sections.
• Defect correction period: 24 hours for emergencies/breakdowns, 7 calendar days for other defects.
• Payment: assessments on 20th of each month; payment within 30 days of valid tax invoice; interest at prime rate.
• Performance bond: 10% of contract price reducing to 5% after Completion, expires 1 month after defects date.
• Advance payment: bidder to propose amount; requires on-demand guarantee.
• Retention: 5% per site up to 5% total.
• Low performance damages: KPIs for 36-month O&M term (availability ≥98%, response times).
• Limitation of liability: indirect/consequential loss R0; total liability limited to total Prices plus 10%; latent defects liability 60 months after Completion.
• Additional definitions: Baseline Risk Assessment, Construction Agent, Construction Health and Safety Officer, Construction Regulations, Contractor Insolvency Event, Temporary Works, Intellectual Property.
• Termination: Employer may terminate upon reaching maximum delay damages; termination does not release accrued liabilities.

This project involves the design, supply, installation, commissioning, and maintenance of solar-powered backup systems for 20 hospital facilities (Cluster 1 and 2) to ensure uninterrupted oxygen supply via PSA plants. The scope includes civil, structural, PV, BESS, and electrical works, plus a 36-month maintenance period.

{

"name": null,

"email": null,

"phone": null,

"department": "National Department of Health (NDoH) / Development Bank of Southern Africa (DBSA)"

}

Mandatory RFP Returnables (Failure to provide any will result in non-compliance):

• Draft Project Health and Safety Plan (PHSP) tailored to the specification.
• Consolidated Hazard Identification and Risk Assessment (HIRA) using a 5x5 matrix.
• Safe Work Method Statements (SWMS/RAMS) for all high-risk activities (PV mounting, carport works, BESS installation, battery handling, electrical works, LOTO, working at heights, lifting, excavation, hot works, confined space, and commissioning).
• Draft signed appointment letters and CVs for: Principal Contractor, CHSM (if applicable), CHSO, Construction Manager, Registered Electrician(s), Lifting Supervisor, Fire Safety Officer, First Aiders, Environmental Officer, Traffic Marshals, Confined Space Supervisor, and Battery OEM Representative.
• Evidence of Compensation Fund registration (or equivalent) and proof of public and employer’s liability insurance.
• OEM battery safety data (SDS), manufacturer commissioning procedures, and thermal runaway procedures.
• Evidence of competence for lifting equipment providers and crane operators (certificates and inspection records).
• Proposed site layout showing segregation from hospital operations, access routes, temporary facilities, and emergency access.
• Proposed Emergency Response Plan (ERP) summary and battery fire response outline.
• Proposed programme including a seven-day electrical load monitoring campaign and coordination with hospital operations.
• Evidence of previous experience on PV/BESS projects (minimum 3 projects of similar scope) with references.
• Evidence of capability to deliver and maintain systems across multiple sites concurrently.
• Proposed resourcing plan for 36-month maintenance and support, including spare parts logistics.
• Programme delivery plan demonstrating ability to meet accelerated timelines and multiple concurrent site deliveries.

Mandatory RFP Returnables:

• Draft PHSP tailored to the specification.
• Consolidated HIRA (5x5 matrix).
• SWMS/RAMS for all high-risk activities.
• Signed appointment letters and CVs for mandatory roles (PC, CHSM, CHSO, CM, Electricians, Lifting Supervisor, Fire Safety, First Aiders, Environmental, Traffic Marshals, Confined Space Supervisor, Battery OEM Rep).
• Compensation Fund registration and proof of public/employer liability insurance.
• OEM battery safety data (SDS) and commissioning/thermal runaway procedures.
• Competence certificates for lifting equipment/operators.
• Proposed site layout (segregation, access, emergency).
• Proposed ERP summary and battery fire response outline.
• Proposed programme (including 7-day load monitoring).
• Evidence of 3+ similar PV/BESS projects with references.
• Evidence of multi-site delivery/maintenance capability.
• Resourcing plan for 36-month maintenance/spares.

The evaluation involves multiple stages including technical and commercial assessments. Key requirements include:

• Experience: Minimum of three projects of similar scope (PV/BESS) with provided references.
• Capacity: Proven ability to manage multi-site deliveries concurrently and meet accelerated timelines.
• Maintenance: Ability to provide a 36-month post-installation maintenance and support plan including spare parts logistics.
• Compliance: Adherence to all mandatory OHS and technical returnables.

Scope of Work:

• Design, supply, delivery, offloading, storage, installation, testing, commissioning, and handover of solar-powered backup systems.
• Civil works: Excavation, foundations, trenches, cable ducts, access roads, drainage, and reinstatement.
• Structural works: Carports, PV mounting structures, steelworks, and roof penetrations.
• PV works: Module mounting, stringing, DC cabling, array earthing, labelling, and lightning protection interfaces.
• BESS works: Battery container/room installation, module handling, thermal management, monitoring, and commissioning.
• Electrical works: LV distribution, inverter installation, earthing/bonding, protection coordination, and final connections to hospital systems.
• Testing & Commissioning: FAT, SAT, energisation, first charge, and handover documentation.
• Hospital Interface: Coordination with PSA oxygen plants, emergency power, patient access, and hospital logistics.
• Maintenance: 36-month post-installation maintenance and support period.
• Operational Constraint: All works must be performed without compromising hospital clinical services or patient safety.

The project requires an accelerated delivery timeline involving multiple concurrent site deliveries. The methodology must include a detailed programme showing coordination with hospital operations and a seven-day electrical load monitoring campaign. Maintenance must be supported by a 36-month resourcing plan including spare parts logistics.

Bidders must provide evidence of previous experience on PV/BESS projects, specifically requiring a minimum of three projects of similar scope with provided references.

Quality Assurance/Quality Control (QA/QC) requirements include:

• Acceptance of FAT (Factory Acceptance Test) and SAT (Site Acceptance Test) witnessed by the Client/DBSA.
• Verification of electrical test regimes (continuity, insulation resistance, earth fault loop, RCD testing, PV string testing).
• Compliance with SANS 10142-1 and IEC commissioning standards (e.g., IEC 62446 for PV).
• Provision of Certificates of Compliance and witness statements for commissioning.

Tenderers must price the OHS Bill of Quantities (OHS BOQ) per site. This includes items such as PPE (hard hats, vests, boots, arc-flash kits), safety signage, pedestrian barriers, fire extinguishers/blankets, spill kits, first aid kits, rescue equipment, monitoring instruments (WBGT, dust, thermal, ventilation), and maintenance/audit allowances.

Tenderers must complete the OHS Bill of Quantities (OHS BOQ) per site, including unit rates and totals in the commercial submission. The OHS BOQ covers PPE, emergency response equipment, monitoring devices, temporary works safety items, and BESS/PV-specific controls for both construction and the 36-month maintenance period.

Mandatory Compliance Requirements:

• Statutory: Compliance with OHS Act, Construction Regulations 2014, NEMA, and applicable SANS/IEC standards.
• Professional Registrations: SACPCMP registration for CHSM/CHSO where applicable; Registered Electricians (SANS 10142-1); Registered Professional Engineers (Pr Eng/Pr Sci Eng) for lead roles.
• Insurance: Proof of public liability and employer’s liability insurance; Compensation Fund registration.
• Safety Management: Implementation of a site-specific PHSP and maintenance of a site H&S File.
• Permits: Compliance with Construction Work Permits and Permit to Work (PTW) systems.
• Training: Mandatory site inductions, task-specific training (crane, height, confined space), and medical surveillance for safety-critical roles.

Mandatory Health & Safety Requirements:

• Management: Appointment of a Principal Contractor (PC) responsible for PHSP implementation and enforcement. Establishment of an OHS Committee if two or more H&S representatives are designated.
• Risk Management: Implementation of a centralised, auditable Permit to Work (PTW) system (Electrical/LOTO, Hot Works, Confined Space, Working at Height, Excavation, Lifting, Energisation, and Battery Handling). Mandatory use of SWMS/RAMS for all high-risk activities.
• Hospital Interface: Physical segregation of works from pedestrian/clinical areas using 1.6m fencing/hoarding. Coordination with hospital engineering for any service interruptions (PSA oxygen, emergency power, medical gas).
• Monitoring & Audits: Daily pre-start checks, weekly site inspections by CHSO, and monthly formal audits by CHSM/CHSO submitted to Client/DBSA.
• Emergency Response: A Battery Thermal Runaway Response Plan (BTRRP) must be prepared with the OEM. Emergency Response Plans (ERP) must align with hospital procedures.
• Occupational Hygiene: Baseline and ongoing monitoring for noise (calibrated sound level meters) and dust (PM10/PM2.5) at site boundaries and clinical façades.
• Training: Mandatory site inductions and task-specific training (crane, height, confined space, rescue) with maintained competency matrices.

registered professional engineer (Pr Eng) or equivalent with demonstrable PV/BESS

experience.

13.2. Structural Engineer (DBSA appointed)

Responsibilities: review and approve structural designs for carports, PV mounting systems

and BESS foundations; verify load calculations, anchorages and crane base bearing

15 | P a g e

capacities; approve temporary works and lifting support arrangements; provide inspection

and sign-off for structural elements prior to lifting or loading. Deliverables: structural design

drawings, calculations, temporary works approvals, inspection certificates and sign-off for

lifting operations affecting structures. Competence: registered professional structural

engineer with relevant experience.

13.3. Mechanical Engineer (DBSA appointed)

Responsibilities: review mechanical interfaces for BESS thermal management, ventilation,

HVAC modifications, generator interfaces and mechanical handling equipment; approve

mechanical installation sequences and commissioning tests; verify mechanical lifting and

handling procedures for battery modules. Deliverables: mechanical design drawings,

ventilation calculations for battery rooms, commissioning checklists and mechanical

FAT/SAT witness statements. Competence: registered mechanical engineer or suitably

qualified mechanical specialist.

13.4. Professional Construction Health & Safety Agent (PrCHSA) (DBSA

appointed)

Responsibilities: independent review and acceptance of the PC’s PHSP and HIRA;

periodic audits and verification of PHSP implementation; witness FAT/SAT and critical

energisation events from an H&S perspective; provide technical H&S advice to Client and

DBSA; review incident investigations and corrective actions. Deliverables: PHSP

acceptance certificate, audit reports, witness statements for critical tests, H&S

recommendations and final H&S close-out acceptance. Competence: registered PrCHSA

with SACPCMP or equivalent registration and demonstrable experience in PV/BESS hospital

projects.

13.5. Environmental Specialist (DBSA appointed)

Responsibilities: review and accept the Environmental Management Plan (EMP); verify

hazardous waste handling and battery waste chain of custody; monitor environmental

controls (dust, stormwater, noise) and advise on mitigation; witness environmental

compliance during critical activities (fuel storage, bunding, battery disposal). Deliverables:

• Use calibrated sound level meters and dosimeters; record LAeq, LAFmax and daily

dose where applicable. Frequency of monitoring: baseline, weekly during noisy

phases, and after any change in plant or process.

• Record monitoring results in the H&S File with date, time, location, equipment, and

mitigation in place.

28 | P a g e

• Conduct baseline particulate monitoring (PM10/PM2.5) at the site boundary and

adjacent clinical façades during high-risk activities. Frequency: baseline, daily during

dusty operations, and after mitigation changes. Record meteorological conditions.

The contract includes obligations for a 36-month maintenance and multi-site delivery coordination period. The Principal Contractor is contractually bound to implement, verify, and maintain compliance with the Project Specific Health & Safety Specification. The Section 37(2) Health & Safety Agreement must be executed pre-mobilisation.

The project is classified as 'Construction Work' under the Construction Regulations 2014. Mandatory requirements include the submission of a site-specific PHSP, a consolidated HIRA (5x5 matrix), and the appointment of qualified professionals (Electrical, Structural, Mechanical, and H&S) to oversee the installation and commissioning.

(Sections 15 & 16).

Task-level method statements for high-risk

SWMS/RAMS Safe Work Method Statement activities; mandatory RFP returnable

(Sections 15 & 33).

Risk Assessment and Method Alternative term for SWMS/RAMS for

Rams

Statement complex tasks (Sections 15 & 33).

Formal permit system for high-risk

PTW Permit to Work

activities (Sections 8 & 16).

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Acronym Full term Relevance / Where used (Part / Section)

Isolation procedure and written isolation

certificate process for

LOTO Lock Out Tag Out

electrical/mechanical work (Sections 8 &

25).

Construction Health & Safety Senior H&S manager; leads audits and

Chsm

Manager investigations (Sections 10 & 20).

Construction Health & Safety Site H&S officer; maintains PTW register

Chso

Officer and daily inspections (Sections 10 & 18).

DBSA/Client appointed independent H&S

Professional Construction

PrCHSA professional for PHSP acceptance and

Health & Safety Agent

oversight (Section 11).

South African Council for the

Registration body for CHSM/CHSO where

SACPCMP Project and Construction

applicable (Section 10).

Management Professions

Funder/technical oversight; appoints

Development Bank of Southern

DBSA Engineer, PrCHSA and specialists (Section

Africa

11).

Pressure Swing Adsorption Critical hospital plant; works affecting PSA

Psa

(oxygen plant) require written approval (Sections 4 & 9).

Battery storage system subject to OEM

BESS Battery Energy Storage System procedures and thermal runaway controls

(Sections 4, 22 & 31).

Solar array systems and associated works

PV Photovoltaic

(Sections 4 & 25).

Supplier of BESS/PV equipment; provides

Original Equipment

OEM commissioning and safety procedures

Manufacturer

(Sections 11 & 31).

Off-site equipment acceptance test to be

FAT Factory Acceptance Test

witnessed where required (Section 31).

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Acronym Full term Relevance / Where used (Part / Section)

On-site acceptance test and

SAT Site Acceptance Test commissioning witnessed by Client/DBSA

(Section 31).

Site emergency procedures including

ERP Emergency Response Plan battery incident response and hospital

coordination (Sections 22 & 23).

Supplier-provided hazard information for

SDS Safety Data Sheet chemicals, fuels and battery electrolytes

(Section 21).

Environmental legislation governing

National Environmental

NEMA hazardous waste and disposal (Section

Management Act

21).

National standards (e.g., SANS 10142-1,

South African National

SANS SANS 1200) applicable to works (Sections

Standards

24 & 25).

International standards for PV/BESS (e.g.,

International Electrotechnical

Iec iec 62446, iec 62109, iec 62619)

Commission

(Sections 24 & 31).

H&S KPI to be reported monthly (Section

TRIR Total Recordable Injury Rate

20).

Lost Time Injury Frequency H&S KPI to be reported monthly (Section

Ltifr

Rate 20).

Minimum and task-specific PPE

PPE Personal Protective Equipment requirements; must meet SANS standards

(Sections 17 & 24).

Plan for deliveries, crane movements and

TMP Traffic Management Plan hospital interface traffic control (Section

29).

Competent person responsible for

TWD Temporary Works Designer temporary works design and certification

(Sections 26 & 27).

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Acronym Full term Relevance / Where used (Part / Section)

Written appointment required for

LOA Letter of Appointment mandatory roles (must be submitted

pre-mobilisation) (Section 10).

H&S File Standardised index for the site H&S file

Health & Safety File Index

Index contents and handover pack (Section 12).

Statutory inspectorate for incident

Department of Employment and

DoEL / DEL reporting and enforcement (Sections 6 &

Labour

24).

Processes for design, testing and

Quality Assurance / Quality

QA / QC acceptance (FAT/SAT, test certificates)

Control

(Section 31).

5. Definitions

The following definitions are adopted from the Mahikeng template and tailored to the

Bela-Bela project. Where the OHS Act or Construction Regulations provide a definition, that

statutory definition applies.

• Agent — any competent person who acts as a representative for the Client.

• Client — the person or entity for whom construction work is being performed

(DBSA/Client Representative for Bela-Bela Hospital).

• Construction Regulations — the Construction Regulations 2014 promulgated

under the OHS Act.

• Construction work — any work in connection with construction, erection, alteration,

renovation, repair, demolition or dismantling of a building or similar structure; civil

engineering works; moving of earth; piling; excavations; or any similar work as

defined in the CR.

• Construction work permit — a document issued in terms of CR 3 where applicable.

• Contractor — an employer who performs construction work.

• Danger — anything that may cause injury or damage to persons or property.

• Employee — any person who is employed by or works for any employer and who

receives or is entitled to receive any remuneration or who works under the direction

or supervision of an employer.

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• Employer — any person who employs or provides work for any person or

remunerates that person.

• Health and Safety Plan / PHSP — a site, activity or project specific documented

plan that addresses hazards identified and includes safe working procedures to

mitigate, reduce or control the hazards identified.

• Health and Safety Specification — this document; a site, activity or project specific

document prepared by the Client pertaining to all health and safety requirements

related to construction work.

• Health and Safety File — a file or other record containing the information required in

the Construction Regulations to be kept on site.

• Hazard Identification — the identification and documenting of existing or expected

hazards to the health and safety of persons associated with the construction work.

• Competent person — any person having the knowledge, training, experience and

qualifications specific to the work or task being performed.

• Machinery / Plant — any article or combination of articles assembled, arranged or

connected and used for converting energy to performing work, or used for

developing, receiving, storing, containing, confining, transforming, transmitting,

transferring or controlling any form of energy.

• Medical Surveillance — a planned programme of periodic examination of

employees by an occupational health practitioner where required.

• Risk — the probability that injury or damage will occur.

• Safe — free from any hazard.

• SDS — Safety Data Sheet — supplier-provided document describing hazards,

handling, storage and emergency measures for hazardous substances.

• Temporary works — temporary structures, scaffolding, formwork, shoring, propping

and crane bases required for construction.

• Critical hospital systems — systems whose interruption could endanger patient

care (PSA oxygen plant, emergency power, medical gas, critical HVAC).

Supply, delivery, offloading, storage, installation, testing, commissioning and handover of PV

arrays, BESS installations, LV distribution and protection, civil works (foundations, trenches,

cable ducts), temporary works (scaffolding, formwork, shoring), and all associated works at

Clusture 2hospitals while maintaining uninterrupted clinical services and protecting PSA

oxygen plant operations.

Scope includes the 36-month post-installation maintenance period and programme-level

controls (central monitoring, spare parts logistics and standardised FAT/SAT protocols

5. Key activities included:

• Civil works: excavation, foundations, trenches, cable ducts, access roads, drainage

and reinstatement.

• Structural works: carport and PV mounting structures, steelworks and roof

penetrations.

• PV works: module mounting, stringing, DC cabling, array earthing, labelling and

lightning protection interfaces.

• BESS works: delivery, offloading, storage, installation of battery containers/rooms,

battery module handling, thermal management, battery monitoring and

commissioning.

• Electrical works: LV distribution, inverter installation, earthing and bonding, protection

coordination, temporary supplies and final connections to hospital systems.

• Temporary works: scaffolding, formwork, shoring, propping, crane bases and

temporary services.

• Testing and commissioning: FAT, SAT, energisation, first charge and handover

documentation.

• Hospital interface: coordination with PSA oxygen plant, emergency power, patient

access and hospital logistics.

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6. Legal Framework

6.1. Primary legislation and standards to be applied

• Occupational Health and Safety Act and associated regulations.

• Construction Regulations 2014 (CR) — duties of Client, Principal Contractor and

contractors; PHSP and H&S File requirements.

• National Environmental Management Act (NEMA) and applicable environmental

regulations.

• SANS and IEC standards relevant to PV, BESS and electrical installations (e.g.,

SANS 10142-1, iec 62446, iec 62109, iec 62619).

• Local municipal bylaws and hospital site rules.

• Contract documents and Section 37(2) Health & Safety Agreement where applicable.

7. Risk Assessments

7.1. Risk Classification Methodology and Matrix

Aligned with ISO 31010 and ISO 45001. Risks are assessed using Severity (S) and

Likelihood (L).

The Principal Contractor is responsible for applying this matrix, implementing control

measures, and managing residual risks.

Severity (S):

Severity (S) Description Example

1 Minor Superficial burn, first aid only

2 Moderate Medical treatment, equipment damage < $10k

3 Major Lost-time injury, fire contained on-site

4 Severe Multiple injuries or partial structural loss

5 Catastrophic Fatality, explosion, total facility loss

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Definitions

Severity Scale

1 – Minor Injury: First aid only, no lost time.

2 – Moderate Injury: Medical treatment, short-term lost time.

3 – Serious Injury: Hospitalization, long-term lost time.

4 – Major Injury: Permanent disability, life-changing injury.

5 – Fatality: Single or multiple deaths

Likelihood (L):

Severity (S) Description Example

1 Rare Highly unlikely

2 Possible Could occur occasionally

3 Likely Occurs periodically

4 Frequent Monthly events

5 Continuous Weekly/Daily occurrence

Definitions

Likelihood Scale

1 – Rare: May occur only in exceptional circumstances.

2 – Unlikely: Could happen but not expected during project.

3 – Possible: Might occur at some time during works.

4 – Likely: Will probably occur in most circumstances.

5 – Almost Certain: Expected to occur frequently or regularly.

Risk Rating = Severity × Likelihood

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Range Category Action

1 – 5 Low Acceptable – monitor

6 – 10 Medium Review controls

11 – 15 High Immediate supervision

16 – 25 Critical Stop work – rectify immediately

Risk Matrix Table (S × L):

Severity \ Likelihood 1 - Rare 2 - Possible 3 - Likely 4 - Frequent 5 - Continuous

1 - Minor 1 2 3 4 5

2 - Moderate 2 4 6 8 10

3 - Major 3 6 9 12 15

4 - Severe 4 8 12 16 20

5 - Catastrophic 5 10 15 20 25

Definitions

Risk Rating

Low (Green): Acceptable with routine controls.

Medium (Amber): Requires management attention and monitoring.

High (Red): Significant risk; must be reduced before work proceeds.

Critical (Red): Unacceptable; work must not proceed until risk is controlled.

How to use this table:

• Raw Risk Score = Likelihood × Severity before controls.

• Residual Risk Score = Likelihood × Severity after controls.

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• Critical/High risks (≥11) must have strict controls and continuous monitoring.

• Update Review Date regularly (monthly or after incidents).

Application

• The Principal Contractor must use this matrix to:

▪ Score each activity (raw risk).

▪ Apply controls (aligned with ISO/HSE hierarchy).

▪ Re-score residual risk.

▪ Document monitoring frequency and review dates in the Risk Register.

This ensures compliance with CDM Regulations, ISO 31000 risk management cycle,

and the International HSE “Plan-Do-Check-Act” framework.

8. Baseline Risk Assessment

8.1. Purpose

Provide a client-side baseline HIRA (BRA) that identifies project hazards, assigns raw risk

scores, prescribes minimum controls required from the Principal Contractor, and sets

expected residual risk targets and evidence required for tender evaluation and PHSP

acceptance.

9. HIRA/BRA Scope of Work

Covers all activities in the project scope: civil, structural, PV, BESS, electrical, temporary

works, testing and commissioning, hospital interfaces and environmental hazards specific to

the provinces where Cluster 2 hospitals are located.

10. Responsibilities

• Client / PrCHSA: Issue baseline HIRA; verify PC submissions; accept PHSP and

H&S File.

• Principal Contractor: Complete and return the HIRA with PC residual scoring and

evidence; implement controls; maintain H&S File.

• DBSA Appointees: Verify technical evidence (electrical, structural, mechanical) and

witness critical tests.

9 | P a g e

11. Project Specific HIRA BRA Table

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

OEM TRP report;

BMS redundancy;

Yes; Battery

thermal sensors and PC Project OEM TRP; BMS

Cell/module handling /

BESS alarms; ventilation; Manager; BESS test logs; BTRRP;

propagation Thermal

Thermal 3 5 15 OEM-endorsed 2 4 8 OEM Rep; FAT/SAT witness

causing fire, toxic runaway permit;

Runaway BTRRP integrated CHSM(if statement;

gas, facility loss Energisation

with ERP; FAT/SAT applicable/CHSO) energisation PTW

Ptw

witness; energisation

Ptw

PSA Oxygen Yes; Works Works or Written hospital

PC; Hospital Written approvals;Plant 2 5 10 1 4 4 affecting critical energisation approvals; isolation

Engineering; isolationInterruption services permit interrupt or SOPs; redundant

10 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

contaminate PSA supply checks; DBSA appointed certificates; DBSA

supply causing schedule works Engineer sign-off

patient harm outside clinical

windows; DBSA

Engineer sign-off

Sans/iec

compliance;

PV DC Contact or arc registered electricians; Yes; Electrical Arc-flash study;

Registered

Electrical during stringing LOTO; isolation isolation / electrician LOAs;

3 4 12 2 3 6 Electrician;

Shock Arc testing certificates; arc-flash Energisation LOTO certificates;

Chso

Flash commissioning study; PPE; PTW test records

energisation PTW;

OEM witness

11 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Detailed lift plans;

ground bearing tests; Lifting Supervisor;

Lifting Crane Dropped load or Lift plan; crane test

exclusion zones; Yes; Lifting / Crane Operator;

Operations crane failure cert; ground test

3 5 15 banksman; TMP; 2 4 8 Crane operation DBSA appointed

near Hospital impacting patients report; banksman

DBSA Structural permit Structural

Access ambulances LOA

sign-off; Permit to Engineer

Work

Utility wayleave

Strike of power Utility verification; as-builtExcavation Excavation

oxygen reticulation Yes; Excavation confirmations; records; CAT/GPRStrike to Supervisor; TWD;

or services 4 4 16 2 3 6 / Trenching CAT/GPR reports; scanning;Underground Registered

causing outage permit shoring design; hand-digging nearServices Electrician

release collapse excavation permit services; TWD shoring

design; excavation

12 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

permit; daily

inspections

Hot works ignite Hot works permit; fire

fuel or watch; exclusion

Hot Works Fire Safety Hot works permit;

combustibles zones; fuel bunding; Yes; Hot works

Ignition near 3 4 12 2 3 6 Officer; Hot fire watch log; fuel

causing fire fire extinguishers; permit

BESS Fuel Works Authoriser storage cert

spread to BESS BTRRP linkage;

PSA scheduling

Battery Dropped module Handling SOP; Mechanical lifting Yes; Lifting

Module or strain injury Lifting Supervisor; training records; aids; OEM handling 3 3 9 2 2 4 permit for

Manual during handling BESS OEM Rep lifting equipment SOPs; certified lifting modules

Handling installation certs fixtures; SWMS;

13 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

trained handlers;

medical surveillance

Working at Heights

Anchor certs;

Working at Fall from roof Plan; certified

Construction rescue plan;

Height on carport scaffold anchors; fall arrest Yes; Working at

4 4 16 2 3 6 Supervisor; scaffold inspection

Carports causing serious PPE; rescue plan; Height permit

CHSO tags; medical

Roofs injury fatality scaffold tagging;

fitness

medical fitness

Vehicle collision or

Mobile Yes; Traffic Site TMP; segregated rollover near Fleet Manager; TMP; operator

Equipment management routes; ROPS and hospital access 3 4 12 2 3 6 Site Traffic certificates; pre-op

Collision permit for major seat belts; operator blocking access Coordinator check logs

Rollover movements competence LOAs; injuring persons

14 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

pre-op checks; speed

limits

Dust suppression

water sprays; covered

Dust Dust contaminates loads; wheel wash; No; PTW Dust monitoring

Migration clinical zones dust monitoring; recommended Environmental logs; wheel wash

4 3 12 2 2 4

into Clinical affecting patients coordination with for high-dust Officer; CHSO records; infection

Areas sterile areas hospital infection activities control sign-off

control; temporary

screens

SDS on site; bunded Yes; Hazardous SDS; spill drill

EnvironmentalChemical Spill vapour storage; spill kits and 3 4 12 2 3 6 chemical records; waste

Officer; CHSOExposure exposure causing trained responders; handling permit disposal receipts

PPE; chain-of-custody

15 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Electrolyte burns respiratory for battery waste;

Fuels harm EMP

Public barriers

Public falls into hoarding ≥1 m and 1

Public

excavation or kN impact; night PC Site Security; Barrier photos;

Pedestrian No; site security

exposed hazard 4 5 20 illumination; signage; 1 3 3 Community lighting plan;

Interface plan required

causing severe secure perimeter; Liaison liaison minutes

Excavations

injury community liaison;

public notices

Schedule noisy works High noise during No; works

Noise Noise mitigation outside critical critical clinical scheduling Site Manager;

Impact on 4 2 8 2 1 2 plan; notification windows; acoustic windows affecting approval CHSO

Patients records screens; temporary patient care required

enclosures; notify

16 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

hospital; PPE for

workers

WBGT monitoring;

Heat illness during

work-rest schedules; WBGT logs;

outdoor works No; medical CHSM (if

Heat Stress hydration stations; work-rest

causing 3 3 9 2 2 4 surveillance applicable)/CHSO

for Workers acclimatisation schedules; medical

exhaustion heat required ; Site Medic

records; shaded rest records

stroke

areas; first aid

Tool tethering;

Tool Dropped tool No; included in

exclusion zones under Construction

Equipment strikes personnel WAH permit Tool tether register;

3 3 9 work at height; PPE; 2 2 4 Supervisor;

Dropped below causing where inspection records

tool inspection CHSO

from Height injury applicable

register; toolbox talks

17 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Pre-op checks;

preventative

Mechanical Equipment failure No; PTW for Maintenance Maintenance logs;

maintenance program;

Failure of causing injury or 3 4 12 2 3 6 major plant Supervisor; Fleet acceptance

acceptance process

Plant service loss movements Manager certificates

for new plant;

inspection certificates

Source damage Authorised operator

Radiation

leak during only; radiation permit Yes; Radiation Geotechnical Radiation permit;

Troxler

geotechnical 1 4 4 and signage; secure 1 2 2 permit where Supervisor; operator LOA;

Gauge

testing causing transport and storage; used CHSO transport records

Misuse

exposure emergency procedure

18 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Prestart area checks;

snake awareness

Worker bitten

training; first aid and

Venomous during clearing Training records;

medevac plan; No; biohazard

Snake Bite excavation in Site Supervisor; medevac plan;

3 3 9 antivenom readiness 2 2 4 controls

Provincial snake-prone areas CHSO antivenom

or rapid transfer mandatory

Risk causing availability note

arrangements; no lone

envenomation

work; gaiters for

clearing

Heavy rains flood Stormwater No; weather

Flooding works trenches or Environmental Stormwater plan; management plan; contingency

Stormwater BESS areas 3 4 12 2 3 6 Officer; Site weather logs; temporary drainage; PTW for critical

Ingress causing damage Manager drainage records stop-work criteria works

safety risk during heavy rain;

19 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

secure storage; daily

weather monitoring

Secure compound;

Theft Theft vandalism of

CCTV; night security; Security logs;

Vandalism equipment No; security plan

3 3 9 asset tagging; 2 2 4 PC Site Security CCTV footage;

Security causing delays required

controlled access; asset register

Breach hazards

visitor register

Infection control

Construction coordination withInfectious No; hospital Environmental Infection control

activity increases hospital; dustContaminatio 3 4 12 2 3 6 infection control Officer; Hospital sign-off; waste

infection risk to suppression;n Risk sign-off required Infection Control records

patients restricted access near

clinical areas; PPE

20 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

and hygiene stations;

waste segregation

Mechanical aids;

Musculoskeletal

Manual manual handling No; SWMS Construction Training records;

injury from lifting

Handling 3 3 9 training; task-based 2 2 4 required for Supervisor; mechanical aid

modules cables

General RA; team lifts; SWMS heavy lifts CHSO certificates

materials

for heavy lifts

Confined spaceConfined Asphyxiation toxic Gas test records;

Confined Space permit; atmosphericSpace Entry exposure in Yes; Confined rescue team LOAs;

2 5 10 1 4 4 Supervisor; testing continuousBattery confined battery space permit confined space

CHSO monitoring; standbyRooms Pits rooms pits permit

rescue team and

21 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

equipment; trained

entrants; rescue drills

Mechanical isolation

procedures; DBSA

Mechanical works PC; DBSA

Working Engineer sign-off; Written approvals;

damage PSA Yes; Works appointed

Near PSA written hospital isolation

piping controls 2 5 10 1 4 4 affecting critical Engineer;

Mechanical approvals; mechanical certificates; DBSA

causing PSA services permit Hospital

Interfaces SWMS; PTW for sign-off

failure Engineering

works affecting critical

services

Temporary Temporary works

Yes; Temporary Temporary WorksWorks Collapse of design by TWD; TWD design; 3 5 15 2 3 6

works permit Designer; PCFailure temporary works temporary works inspection records;

Scaffolding register; inspections

22 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Formwork causing injury before use; temporary temporary works

Shoring structural damage works permit; permit

competent erectors

supervisors

Centralised LOTO

system; written

LOTO Incomplete

isolation certificates; Isolation

Failure isolation leading to Yes; Electrical Registered

unique lock/tag certificates; LOTO

during unexpected 2 5 10 1 4 4 isolation / LOTO Electrician;

identifiers; verification register; electrician

Electrical energisation permit CHSO

by registered verification

Work during work

electrician; LOTO

register

23 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Firebreaks; liaison

Fire spreads from with neighbours; fire Fire plan;

Fire Spread No; hot works

neighbouring site watch; BTRRP Fire Safety neighbour liaison

from 2 5 10 1 4 4 permit and fire

to hospital linkage; emergency Officer; CHSO records; fuel

Adjacent Site plan required

systems BESS contact list; fuel storage cert

storage controls

Fatigue management

Fatigue substance

Contractor plan; shift rostering; HR Manager; Fatigue plan;

impairment No; HR controls

Fatigue 3 4 12 drug and alcohol 2 3 6 CHSM (if testing records;

causing errors mandatory

Impairment testing policy; pre-shift applicable/CHSO) rosters

incidents

fitness checks

24 | P a g e

of Event client (1–5) (1–5) (L×S) L S Risk type) Measures Risk Trigger

(1–5) (1–5) Hazard Description Scenario Unwanted L S Raw Control (minimum requirement) Residual Residual Residual (Lr×Sr) PTW (Yes/No; Responsible Person Evidence Required

Wildfire contingency

Bushfire

plan; stop-work

Environment encroachment Environmental

criteria; liaison with No; emergency Wildfire plan;

al Wildfire during dry season 2 5 10 1 4 4 Officer; Fire

local fire services; plan required liaison records

Risk threatening site Safety Officer

vegetation clearance

hospital

around perimeter

TMP; crane

Traffic

movement scheduling;

Management Delivery crane Yes; Traffic

emergency access TMP; movement

Failure traffic disrupts management Site Traffic

3 5 15 protection; banksmen 2 4 8 permits; traffic

Deliveries emergency access permit for major Coordinator; PC

traffic marshals; marshal LOAs

Crane causes collisions movements

temporary signage

Movements

lighting

25 | P a g e

12. Programme-level Risks and Requirements

This programme-level risk block identifies high-level risks that arise from the accelerated, multi-site rollout and the 36-month post-installation

maintenance period. Tenderers must address each programme risk in their submission by providing a concise mitigation plan (owner, actions,

resources, timeline, KPIs and evidence). The table below lists the required programme risks (P01–P05) and the minimum content the tenderer

must include in their mitigation plan.

L s

Risk Raw Risk Tenderer must submit (minimum

Risk Title One-line Description Potential Impact (1– (1–

ID (L×S) Category mitigation plan content)

Failure to mobilise sufficient Resource and mobilisation plan;

Multi-site contractors, equipment or Programme delay; cost resourcing Gantt for concurrent

Programme /

P01 Delivery resources to meet the escalation; delayed 4 4 16 sites; contingency suppliers;

Commercial

Failure accelerated multi-site patient benefit. escalation protocol; KPIs and

schedule. recovery actions.

36-month maintenance plan; spare

Inadequate maintenance

parts inventory and distribution

capacity, spare-parts System downtime; PSA

Maintenance Operational / strategy; SLA metrics

P02 logistics or SLA risk; patient safety 3 5 15

Service Failure Service (response/repair times); staffing

performance during the impact.

and training plan; escalation and

36-month support period.

reporting.

26 | P a g e

L s

Risk Raw Risk Tenderer must submit (minimum

Risk Title One-line Description Potential Impact (1– (1–

ID (L×S) Category mitigation plan content)

Missing or delayed OEM OEM data register per site; TRP

OEM Data and technical data, TRP reports Commissioning delays; evidence; FAT/SAT schedule;

Technical /

P03 TRP or commissioning safety non-compliance; 3 4 12 contractual OEM commitments and

{

"closingDate": "2026-08-12T00:00:00.000Z"

}

Tenderers must demonstrate the following:

• Multi-site Capability: Proven experience in managing concurrent multi-site solar PV and BESS installations.
• Technical Expertise: Access to qualified personnel, including registered electricians, structural engineers, and OEM-approved technicians.
• Risk Management: Ability to perform Hazard Identification and Risk Assessment (HIRA) and Baseline Risk Assessment (BRA) aligned with ISO 31010 and ISO 45001.
• Maintenance Strategy: A robust 36-month post-installation maintenance and support strategy, including spare-parts logistics and SLA metrics.
• Compliance: Demonstrated ability to meet OHS Act, Construction Regulations 2014, and NEMA requirements.
• Mitigation Planning: Submission of concise mitigation plans for programme-level risks (mobilisation, maintenance, OEM data, monitoring, and resilience).

The project involves the design, supply, delivery, offloading, storage, installation, testing, commissioning, and handover of solar-powered backup systems at 20 hospital facilities.

Key Deliverables:

• PV Systems: Module mounting, stringing, DC cabling, array earthing, and lightning protection.
• BESS (Battery Energy Storage Systems): Battery container/room installation, thermal management, monitoring, and commissioning.
• Electrical Works: LV distribution, inverter installation, earthing, bonding, and final connections to hospital systems.
• Civil & Structural Works: Excavation, foundations, trenches, cable ducts, carport/PV mounting structures, and roof penetrations.
• Temporary Works: Scaffolding, formwork, shoring, and crane bases.
• Testing & Commissioning: FAT, SAT, energisation, and first charge documentation.
• Hospital Interface: Coordination with PSA oxygen plants, emergency power, and hospital logistics to ensure uninterrupted clinical services.
• Maintenance: 36-month post-installation maintenance and support period.

The project follows the 'Plan-Do-Check-Act' framework for risk management:

• Risk Classification: Uses a Severity × Likelihood matrix.
• Monitoring: Regular review of the Risk Register and monitoring frequency as per the HIRA/BRA requirements.
• Reporting: Maintenance and programme monitoring reporting is required throughout the 36-month support period.

Quality is ensured through standardised protocols and rigorous testing:

• Testing Protocols: Mandatory Factory Acceptance Testing (FAT) and Site Acceptance Testing (SAT).
• Commissioning: Full energisation, first charge, and handover documentation required.
• Monitoring: Centralised monitoring architecture for BESS/PV systems to detect faults and ensure redundancy.

Mandatory compliance with the following is required:

• Health & Safety: Occupational Health and Safety Act, Construction Regulations 2014 (including PHSP and H&S File requirements), and Section 37(2) Health & Safety Agreements.
• Environmental: National Environmental Management Act (NEMA) and local municipal bylaws.
• Technical Standards: SANS and IEC standards (e.g., SANS 10142-1, IEC 62446, IEC 62109, IEC 62619).
• Professional Registrations: Registered electricians and engineers (ECSA or equivalent).
• Risk Management: Adherence to ISO 31010 and ISO 45001 frameworks.

The Principal Contractor is responsible for managing all project hazards using the following framework:

Risk Assessment Methodology:

• Framework: Aligned with ISO 31010 and ISO 45001.
• Scoring: Risks are scored based on Severity (1–5) and Likelihood (1–5). Raw Risk = L × S.
• Action Thresholds: Scores ≥11 are classified as High or Critical, requiring immediate supervision or a work stoppage until controls are verified.
• Residual Risk: Tenderers must score residual risk after applying minimum client-prescribed controls.

Key Safety Requirements:

• H&S File: Maintenance of a comprehensive Health and Safety File is mandatory.

• Permit to Work (PTW): Required for high-risk activities including hot works, electrical isolation, lifting operations, and confined space entry.

• Specific Hazards Managed:

• Electrical: Arc-flash studies, LOTO (Lock-out/Tag-out) procedures, and testing by registered electricians.

• BESS Safety: Thermal management, fire prevention (BTRRP), and electrolyte spill management.

• Site Safety: Traffic management (TMP), dust suppression, and protection of hospital clinical areas/patient access.

Environmental management must address:

• Dust Mitigation: Monitoring and suppression in clinical zones.
• Waste Management: Proper disposal of hazardous materials (e.g., battery waste/electrolytes).
• Compliance: Adherence to NEMA and local municipal environmental bylaws.

The contract includes a 38-month total duration from the date of site handover, comprising:

• Implementation Phase: Design, supply, installation, and commissioning (estimated 2 months per site).
• Maintenance Phase: A 36-month post-installation maintenance and support period.

▪ Re-score residual risk.

scores, prescribes minimum controls required from the Principal Contractor, and sets

expected residual risk targets and evidence required for tender evaluation and PHSP

{

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• All forms must be properly completed and signed as required.
• Attachments and supporting documents must be compiled in a separate file and indexed in the same format as the Returnables Checklist.
• Only select and complete returnables that are applicable to the tender.
• For online briefings, bidders must provide Company Name, Email, Contact Number, and Attendee Name in the MS Teams chat box as proof of attendance.
• For physical briefings, attendees must sign the Tender Brief Attendance Register.
• Failure to comply with attendance recording requirements may result in disqualification.

• The tender uses either the 80/20 or 90/10 preference point system (to be determined upon receipt of tenders).
• Points are awarded for Price and Specific Goals (B-BBEE status level).
• Specific Goals points allocation (examples provided):

• 80/20 system: Price (80), Specific Goals (20).
• 90/10 system: Price (90), Specific Goals (10).

• Bidders must submit a valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPC affidavit to claim points for specific goals.
• Failure to submit proof for specific goals will result in no points being claimed for those goals.

• Scope involves the design, supply, installation, commissioning, and maintenance of solar-powered backup systems at twenty (20) hospital facilities receiving PSA oxygen generating plants (Clusters 1 and 2).

• The definition of 'competitor' includes any individual or organisation that has been requested to submit a tender or could potentially submit one based on qualifications, abilities, or experience.

• Bidders must account for all aspects that could influence the cost or construction of the services when determining rates and prices.

• Bidders must determine rates and prices based on the full description of work and all aspects that could influence cost or construction.

• Mandatory Registration: Must be registered with the National Treasury Central Supplier Database (CSD).
• CIDB: Must be valid/compliant with CIDB (if applicable) at tender closure and prior to appointment.
• Tax Compliance: Must provide a SARS Tax Pin with the submission; valid Tax Compliance is mandatory prior to appointment. Joint Venture partners must all be compliant.
• COIDA: Must have valid and compliant Workmen’s Compensation (COIDA) registration prior to appointment (proof of payment is not acceptable proof of registration).
• UIF: Must provide a valid Unemployment Insurance Fund (UIF) registration certificate prior to appointment.
• B-BBEE: Must submit SBD6.1 Broad Based Black Empowerment Status Level Certificate.
• Disclosure: Must provide certified ID copies (for sole proprietors/partnerships), signed agreements/powers of attorney (for JVs/Consortia), and full disclosure of shareholding.
• Disqualification Risks: Being listed on the Register of Tender Defaulters or the List of Restricted Suppliers will result in automatic disqualification.

• Attendance at briefings (Online/Physical) is required to ensure understanding of the work and to avoid disqualification due to lack of recorded attendance.

• Service Provider Code of Conduct: Bidders must adhere to DBSA's expectations regarding conduct, including anti-corruption and fair competition.
• Prohibited Activities: Misrepresentation of products, collusion, failure to disclose accurate information (ownership, financial status, B-BBEE), corrupt activities, and harassment of DBSA employees are strictly prohibited.
• Due Diligence: DBSA conducts rigorous due diligence; service providers must participate honestly.
• Conflict of Interest: Bidders must disclose any personal interests or relationships that may influence their ability to act in the best interests of the DBSA.

• Stage 1: Responsiveness Evaluation.
• Preference Point Systems: Either 80/20 or 90/10 system applies.
• Points are allocated for Price and Specific Goals (B-BBEE status level).
• Bidders must explicitly claim points for specific goals; failure to provide documentation results in zero points for those goals.

design and where particular code/standard is not appropriate, to

eliminate these risks, the systematic risk based approach should be

used to determine the right solution and reduce the risk as low as

reasonably practicable while ensuring that the client is aware of the

residual risks.

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

safety of persons. This document is prepared in line with the Baseline Risk

(Tba)

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

1. Definitions ........................................................................................................ 5
2. Introduction .................................................................................................... 6

2.1. Introduction to the Health and Safety Specification ....................................... 6

2.1.1. Scope of health and safety specification ............................... 9

2.1.2. Scope of works covered in this Health and Safety specification includes: ...... 10

2.1.3. Implementation of the Occupational Health and Safety Specification ............. 12

3. General health and safety provisions ................................................... 13

3.1. Application for work permits (CR 3) ............................................................. 13

3.2. Duties of client/DBSA (CR 5) ........................................................................ 15

3.3. DBSA Rules of Conduct ............................................................................... 19

3.4. Designs for Safety Requirements ................................................................. 21

3.5. Principal Contractor/Contractors Duties (CR 7) ............................................ 28

3.6. Subcontractors ............................................................................................ 31

4. Minimum administrative requirements ..................................................... 33

4.1. Compensation of Occupational Injuries and Diseases Act (COID Act)

............................................................................................................................... 33

4.2. Notification of Intention to Commence Construction Work (CR 4) ..................... 33

4.3. Principal Contractor/Contractors H&S Plan (CR 7).................................................. 34

4.4. Appointments, Management and Supervision of Construction Work (CR 8) .............. 35

4.5. Health and Safety File .......................................................................................... 37

4.6. Risk Assessments (CR 9) PROJECT SITE SPECIFIC RISK ASSESSMENT ................ 47

4.7 Project / Site specific requirements ....................................................................... 48

4.8. Induction Training ......................................................................................... 51

4.9. Health and Safety Training.............................................................................. 51

4.10. Arrangements for Monitoring and Reporting .................................................. 52

4.11. DBSA Audits ................................................................................................ 52

4.12. First Aid ....................................................................................................... 52

4.13. First Aid Box and Equipment ....................................................................... 53

Health and Safety specification Rev 0 of 97

REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition)

4.14. Hazard Notices ............................................................................................. 54

4.15. Reporting of incidents and/or injuries ............................................................ 54

4.16. Emergency preparedness and response Emergency response plan ............ 55

4.17. Fire Precautions........................................................................................... 56

4.18. Personal Protective Equipment (Clothing) .................................................... 58

4.19. Signage and Notices ..................................................................................... 59

4.20. Permit to Work ............................................................................................. 60

5. Occupational safety .................................................................................... 61

5.1. Barricading and Demarcation ...................................................................... 61

5.2. Fall protection (CR 10) ................................................................................. 61

5.3. Structure (CR 11) ......................................................................................... 63

5.4. Temporary works (CR 12) ............................................................................ 64

5.5. Excavation (CR 13) ...................................................................................... 67

5.6. Demolition Work (CR 14) ............................................................................. 69

5.7. Tunnelling (CR 15) ....................................................................................... 72

5.8. Scaffolding (CR 16) ...................................................................................... 72

5.9. Ladders ....................................................................................................... 72

5.10. Suspended Platforms (CR 17) ...................................................................... 73

5.11. Rope Access Work (CR 18) .......................................................................... 79

5.12. Material Hoist (CR 19) .................................................................................. 80

5.13. Piling ........................................................................................................... 82

5.14. Electrical installations and machinery (CR 24).............................................. 82

5.15. Use and temporary storage of flammable liquids.......................................... 83

5.16. Housekeeping and general safeguarding (CR 27) ......................................... 83

5.17. Stacking and Storage (CR 28)....................................................................... 84

5.18. Fire precautions (CR 29) .............................................................................. 85

5.19. Hazardous Chemical Substance (HCSR) ...................................................... 86

5.20. Asbestos (when applicable) (AR) ................................................................. 87

5.21. Confined space (GSR) .................................................................................. 87

6. Plant, machinery and equipment ............................................................... 88

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6.1. Construction vehicles and mobile plant (CR 23) ........................................... 88

6.2. Cranes (CR 22) ............................................................................................. 91

6.3. Vessels under pressure and gas bottles ...................................................... 92

6.4. Welding, Flame- Cutting, Soldering and similar operations........................... 92

6.5. Public safety and Security measures ........................................................... 93

7. Occupational health and hygiene ............................................................ 94

7.1. Occupational Health ..................................................................................... 94

7.2. Occupational Hygiene .................................................................................. 95

7.3. Employee Facilities ...................................................................................... 95

7.4. Alcohol and Drugs ....................................................................................... 96

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definitions given hereunder shall apply:

CR Refers to the Construction regulations 2014

HSS Refers to this document (the Health and Safety

Specification) including any project - specific annexures that

the engineers could attach.

OHSA refers to the Occupational Health &Safety Act of 1993

Directorate in terms of Regulation 5 (6) of the Regulations.

Client means the Development Bank of Southern Africa. (DBSA)

Regulations means, specifically, the Construction Regulations, 2014 as

issued on 07 February 2014, under the Occupational Health

& Safety Act of 1993, but not excluding the other applicable

regulations existing under the Act.

and Contractor

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2. Introduction

2.1. Introduction to the Health and Safety Specification

In terms of Construction Regulation 5(1) (b) of the Occupational Health and

Safety Act, 1993 (Act ), DBSA, as the Client, shall be responsible

to prepare Health & Safety Specifications for any intended construction project

and provide any Principal Contractor who is making a bid or appointed to

perform construction work for the Client and/or its Agent on its behalf with the

same.

there-under. The Principal Contractor shall be responsible for the Health &

Safety Policy for the site in terms of Section 7 of the Act and in line with

Construction Regulation 7 as well as the Health and Safety Plan for the

project.

This “Health and Safety Specifications document is governed by the

occupational Health and safety Act 1993 (Act No. ), hereafter

referred to as “The Act”. Notwithstanding this cognizance should be taken of

the fact that no single Act or its set of Regulations can be read in isolation.

stipulates á documented specification of all Health and safety requirements

pertaining to associated works on a construction site, so as to ensure the

health and Safety of persons, it is required that the entire scope oof the labour

regulations including the Basic conditions of Employment Act be considered

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as part of the legal compliance system. With reference to this specification the

requirement is limited to health, safety and environmental issues pertaining to

the site of the project as referred to here-in. Despite the foregoing it is

reiterated that environmental management shall receive due attention.

and in consideration of the information contained here-in, the contractor shall

develop a Risk Assessment Program to identify and determine the scope and

Shall include documented “Method Statements” detailing the key activities to

be performed in order to provide details of any risk associated with any hazard

at the construction site, in order to identify the steps needed to be taken to

remove, reduce or control such hazard. This Risk Assessment and the steps

identified will be the basis or point of departure for the Health and Safety Plan.

The Health and Safety Plan reduce as far as practicable; the hazards identified

in the Risk Assessment.

the project to which this specification document pertains. Any such

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inaccuracies, inconsistencies and/or inadequacies must immediately be

brought to the attention of the Agent and/or Client.

all people and properties affected under its custodianship or contractual

commitments, and is further obligated to monitor that these measures are

structured and applied according to the requirements of the Health and Safety

to construction sites which might affect the health and safety of persons at

work and the health and safety of persons in connection with the use of plant

and machinery; and to protect persons other than persons at work against

hazards to health and safety arising out of or in connection with the activities

of persons at work during the carrying out of construction work for DBSA. The

aspects of the project and to be provided with information and requirements

on inter alia:

a) Safety considerations affecting the site of the project and its

environment;

b) Health and safety aspects of the associated structures and equipment;

c) Submissions on health and safety matters required from the Principal

Contractor; and

d) The Principal Contractor’s (and his / her Contractor) Health and Safety

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expected with regard to the Occupational Health and Safety Act, 1993 (Act

No. ) and the Regulations made there-under including the

applicable safety standards, and in particular in terms of Section 8 of the Act.

incorporated into the Act.

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of DBSA pertaining to the health and safety matters (including the

environment) applicable to the abovementioned project. These Specifications

should be read in conjunction with the Act, the Construction Regulations and

all other Regulations and Safety Standards which were or will be promulgated

under the Act or incorporated into the Act and be in force or come into force

during the effective duration of the project. The stipulations

2.1.2. Scope of works covered in this Health and Safety specification includes:

Forming PCS, Battery Energy Storage System (BESS), Energy Management

System (EMS), associated electrical infrastructure and integration with new

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and/or existing standby generator systems. Final plant capacities and

equipment ratings shall be confirmed during detailed design based on site-

specific load profiles, operational requirements and environmental conditions.

• Phase-to-phase and phase-to-neutral voltages (V)

• Phase currents (A)

• Active power (kW)

• Apparent power (kVA)

Power factor (pf)

• Frequency (Hz)

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• Active energy consumption (kWh)

• Maximum demand (kW)

• Load profiles and operating cycles

by making use of the inverter settings in conjunction with CT’s (current

transformers). Excess energy shall not be clipped after full BESS charge and

shall feed into the client grid so as to prevent wastage of harvested energy

and offset some client grid use.

(BESS), shall have an energy availability equivalent to the runtime needs of

the PSA – 98% available and penalties equivalent to PSA downtime shall

apply.

2.1.3. Implementation of the Occupational Health and Safety Specification

required to make it an integral part of their contracts with subcontractors and

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suppliers. The prospective Principal Contractors shall allow in their tenders for

the cost of complying with the requirements of the health and safety

specification as well as other regulations and standards applicable.

• exceed 180 days;
• involve more than 1800 person days of Work;
• include a contract for the work which is of a value equal to or exceeding

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thirteen million rand or is for the Construction Industry Development

Board grading level 6.

only if -

• the fully completed documents contemplated in regulation 5(1)(a,)

baseline risk assessment and (b) a suitable, sufficiently

documented and coherent site specific health and safety

specification for the intended construction work based on the

baseline risk assessment contemplated in paragraph (a); have been

submitted; and

• proof in writing has been submitted - that the client complies with

regulation 5(5) with regard to the registration and good standing of

the Principal Contractor as contemplated in regulation 5(1)(j); and

that regulation 5(1)(c), (d), (e), (f), (g) and (h) has been complied

with.

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construction work permit contemplated in sub regulation (1) in the occupational

health and safety file for inspection by an inspector, the Client, the Client's

authorised agent, or an employee.

No construction work contemplated in sub regulation (1) may be commenced

or carried out before the construction work permit and number contemplated

in sub regulation (3) have been issued and assigned.

A site-specific number contemplated in sub regulation (3) is not transferrable.

3.2. Duties of client/DBSA (CR 5)

1. Prepare a baseline risk assessment for an intended construction

work project.

2. Prepare a suitable, sufficiently documented and coherent site

specific health and safety specification for the intended construction

work based on the baseline risk assessment contemplated in

paragraph (1).

3. Provide the designer with the health and safety specification

contemplated in paragraph (2).

4. Ensure that the designer takes the prepared health and safety

specification into consideration during the design stage.

5. Ensure that the designer carries out all responsibilities contemplated

in regulation 6.

6. Include the health and safety specification in the tender documents.

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7. Ensure that potential Principal Contractor submitting tenders have

made adequate provision for the cost of health and safety

measures.

8. Ensure that the Principal Contractor to be appointed has the

necessary competencies and resources to carry out the

construction work safely.

9. Take reasonable steps to ensure co-operation between all

contemplated in the Compensation for Occupational Injuries and

Diseases Act, 1993 (Act No. ).

11. Appoint every Principal Contractor in writing for the project or part

thereof on the construction site.

12. Discuss and negotiate with the Principal Contractor the contents of

the Principal Contractor's Health and Safety plan contemplated in

regulation 7(1), and must thereafter finally approve that plan for

implementation.

13. Ensure that a copy of the Principal Contractor's Health and Safety

plan is available on request to an employee, inspector or Contractor.

14. Take reasonable steps to ensure that each Contractor's Health and

Safety plan contemplated in regulation 7(1)(a) is implemented and

maintained.

15. Ensure that periodic Health and Safety audits and document

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verification are conducted at intervals mutually agreed upon

between the Principal Contractor and any Contractor, but at least

once every 30 days.

16. Ensure that a copy of the Health and Safety audit report

contemplated in paragraph (15) is provided to the Principal

17. Stop any Contractor from executing a construction activity which

poses a threat to the health and safety of persons which is not in

accordance with DBSA’s Health and Safety specifications and the

18. Where changes are brought about to the design or construction

work, make sufficient health and safety information and appropriate

resources available to the Principal Contractor to execute the work

safely; and

19. Ensure that the Health and Safety file contemplated in regulation

7(1)(b) is kept and maintained by the Principal Contractor.

20. Where DBSA requires additional work to be performed as a result

of a design change or an error in construction due to the actions of

DBSA; DBSA must ensure that sufficient safety information and

appropriate additional resources are available to execute the

required work safely.

21. Where a fatality or permanent disabling injury occurs on a

construction site, DBSA must ensure that the Contractor provides the

Provincial Director with a report contemplated in Section 24 of the

Act, in accordance with regulations 8 and 9 of the General

Administrative Regulations, 2013, and that the report includes the

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measures that the Contractor intends to implement to ensure a safe

construction site as far as is reasonably practicable.

22. Where more than one Principal Contractor is appointed as

contemplated in sub regulation (1)(k), the client must take reasonable

steps to ensure co-operation between all Principal Contactors and

23. Where a construction work permit is required as contemplated in

regulation 3(1), DBSA must, without derogating from his or her Health

and Safety responsibilities or liabilities, appoint a competent person

in writing as an Agent to act as his or her representative, and where

such an appointment is made the duties that are imposed by these

person in writing as an Agent to act as his or her representative, and

where such an appointment is made the duties that are imposed by

these Regulations upon DBSA, apply as far as reasonably

practicable to the Agent so appointed: Provided that, where the

question arises as to whether an Agent is necessary, the decision of

an inspector is decisive.

25. An agent contemplated in sub regulations (5) and (6) must -

manage the health and safety on a construction project for

DBSA; and

e registered with a statutory body (SACPCMP) approved by the

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Chief Inspector as qualified to perform the required functions;

3.3. DBSA Rules of Conduct

• Partake, possess or sell drugs or alcoholic beverages on site. Any

employee or visitor whose action and demeanour show symptoms of

possible narcosis or drunkenness shall be removed from site.

• Indulge in practical jokes, horseplay, fighting or gambling.
• Destroy or tamper with safety devices, symbolic signs or wilfully and

unnecessarily discharge fire extinguishers.

• Bring onto site or have in your possession a firearm, lethal weapon.
• Assault, intimidate or abuse any other person.
• Operate construction equipment (vehicles or plant) without the necessary

training and authorization.

• Display insubordination toward any supervisor, foreman or Manager in

respect to carrying out of properly issued instructions or orders for health

and Safety reasons.

• Enter any area where you have no business unless authorised to do so by

the person in charge.

• Negligently, carelessly or willfully cause damage to property of others.
• Refuse to give evidence or deliberately make false statements during

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investigations.

Rule 1 Do not come to work in possession or consumption of banned

substances or being under the influence of alcohol.

Rule 2 Do not violate traffic rules and do not exceed the prescribed

speed limit 40 km p/h within DBSA premises and 20km p/h on the

quay side.

Rule 3 Do not work in the hazardous areas without proper procedure

being followed.

Rule 4 Do not work at height where there is a risk of falling without fall

protection equipment.

Rule 5 Do not clean or repair any equipment without following isolation

or locking out procedure.

Rule 6 Do not stand or work within the demarcated line of the edge of the

quay without the life vest/jacket.

Rule 7 Adhere to all railway rules, signs and stay out of the close

clearance areas.

Rule 8 Do not enter or work in the confined space alone and without a

proper procedure being followed throughout the duration of the

task.

Rule 9 Do not stand under the suspended load.

Rule 10 Adhered to all the health and safety basic rules, standards and

signals and always wear the required PPE.

Rule 11 Do not tamper with or disable safety devices.

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3.4. Designs for Safety Requirements

and health during the construction stage and during subsequent use and

maintenance. They are therefore a key contributor to construction health

and safety.

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and design of the structures to avoid or minimise risks from known site

hazards, including:

units

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can be dealt with in the safety and health plan.

eliminate risk or where this is not possible reduce risk as low as reasonably

practicable through the implementation of control measure. Typical

requirements and example of safe design for different stages are shown in

table 1 below.

Table 1. Safety in design requirements

Concept design (This may Identification of critical health - Site geology e.g.

include feasibility or option and safety related risks that soft soil

studies) may affect the viability of the Contaminated land

project - Emissions from

development

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• Proposed use zoning

Functional design (This Identification of reasonably - Specification of

may include preliminary foreseeable safety risks with a materials with high

design) design project associated with durability and low

the construction/manufacture, maintenance

installation, commissioning, requirements

maintenance/repair, demolition - Hazardous area

and disposal (Hazard An classification

operability studies may be - Redundancy-

used to identify risks (Hazop)) introduction of

duplicates to allow

safe continued

operation in the event

of failure

• Providing permanent

safe access to roofs,

plants rooms and

windows for

maintenance and

repair purposes such

as stairs or

walkaways with

guardrails.

• Taking into

considerations

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ergonomic principles

eg avoid designing

construction activities

that require work with

restricted spaces or

designs that require

repetitive or

prolonged

movements to

complete task.

Detailed design (This Focusing on ways in which a - Eliminating the need

includes full documentation design can be modified to for installing

to commence and should eliminate or reduce issues that temporary barriers,

include consideration of the may affect the ongoing safety by integrated

procurement, construction, of persons involved in guardrail system

start up and ongoing constructing, using, along roof edges.

operation and maintenance maintaining or demolishing the - Inclusion of

of project) design product. construction access

into building fabric

e.g. removable

panels

• Lifting lugs installed

to facilitate the

movement of heavy

items

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need to be undertaken:

The current construction regulation 2014 (CR 6) requires that the designer of

a structure must: -

1. Ensure that applicable safety standards are complied with in relation to

design and other legal requirements (e.g. Driving Machinery regulation)

2. Consider the DBSA’s Health and Safety specifications requirement.

3. Prepare a report which sets out: all relevant Health and safety information

about the design which may affect pricing, the geo-technical aspects and

the loading that the structure can withstand.

4. Inform DBSA in writing of any known or anticipated dangers or hazards

relating to the construction work and make available all relevant

information required for the safe execution of the work upon being

designed or when the design is subsequently altered.

5. Refrain from including anything in the design of the structure necessitating

the use of dangerous procedures or materials hazardous to the Health and

substituting materials.

6. Consider future hazards (maintenance) and make provision for these in the

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design.

7. Conduct necessary inspections if mandated by DBSA - note that if not, the

agent must do these.

8. When mandated by the client to do so, carry out the necessary inspections

at appropriate stages to verify that the construction of the relevant structure

is carried out in accordance with his design: Provided that if the designer

is not so mandated, the client's appointed agent in this regard is

responsible to carry out such inspections;

9. When mandated as contemplated in paragraph (8), stop any contractor

from executing any construction work which is not in accordance with the

relevant design's health and safety aspects: Provided that if the designer

is not so mandated, the client's appointed agent in that regard must stop

that contractor from executing that construction work;

10. When mandated as contemplated in paragraph (8), in his or her final

inspection of the completed structure in accordance with the National

1. All temporary works are adequately designed so that it will be capable of

supporting all anticipated vertical and lateral loads that may be applied.

2. The designs of temporary works are done with close reference to the

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structural design drawings issued by the Contractor, and in the event of

any uncertainty consult the Contractor.

3. All drawings and calculations pertaining to the design of temporary works

are kept at the office of the temporary works designer and are made

available on request by an inspector.

4. The loads caused by the temporary works and any imposed loads are

clearly indicated in the design.

3.5. Principal Contractor/Contractors Duties (CR 7)

1. A Principal Contractor must

a) Provide and demonstrate to the client a suitable, sufficiently

documented and coherent site-specific Health and Safety plan, based

on DBSA’s documented Health and Safety Specifications

contemplated in regulation 5(1)(b), which plan must be applied from

the date of commencement of and for the duration of the

construction work and which must be reviewed and updated by the

b) Open and keep on site a Health and Safety file, which must include

all documentation required in terms of the Act and these

inspector, DBSA; DBSA’s agent or a Contractor; and

c) On appointing any other Contractor, in order to ensure compliance

with the provisions of the Act-

i) Provide Contractors who are tendering to perform

construction work for the Principal Contractor, with the

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relevant sections of the Health and Safety specifications

contemplated in regulation 5(1)(b) pertaining to the

construction work which has to be performed;

ii) Ensure that potential Contractors submitting tenders have

made sufficient provision for Health and Safety measures

during the construction process;

iii) Ensure that no Contractor is appointed to perform

construction work unless the Principal Contractor is

reasonably satisfied that the Contractor that he or she

intends to appoint, has the necessary competencies and

resources to perform the construction work safely;

iv) Ensure prior to work commencing on the site that every

as contemplated in the Compensation for Occupational

Injuries and Diseases Act, 1993;

v) Appoint each Contractor in writing for the part of the project

on the construction site;

vi) Take reasonable steps to ensure that each Contractor's

health and safety plan contemplated in sub regulation (2)(a)

is implemented and maintained on the construction site;

vii) Ensure that the periodic site audits and document verification

are conducted at intervals mutually agreed upon between the

every 30 days;

viii) Stop any Contractor from executing construction work which

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is not in accordance with the DBSA’s health and safety

specifications and the Principal Contractor's Health and

and safety of persons;

ix) Where changes are brought about to the design and

construction, make available sufficient health and safety

information and appropriate resources to the Contractor to

execute the work safely; and

x) Discuss and negotiate with the Contractor the contents of the

health and safety plan contemplated in sub regulation (2)(a),

and must thereafter finally approve that plan for

implementation;

d) Ensure that a copy of his or her Health and Safety plan

contemplated in paragraph (a), as well as the Contractor's Health

and Safety plan contemplated in sub regulation (2)(a), is available

on request to an employee, an inspector, a Contractor, DBSA or

DBSA’s agent;

e) Hand over a consolidated health and safety file to DBSA upon

completion of the construction work and must, in addition to the

documentation referred to in sub regulation (2)(b), include a record

of all drawings, designs, materials used and other similar

information concerning the completed structure;

that no critical information is lost due to any organizational changes,

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Cell A1: The table below identifies the Preliminary and General (P&G) items together with their corresponding Occupational Health and Safety (OHS) activity descriptions. Tenderers shall make full provision for these requirements in the rates and prices submitted as part of their bid offer, per site. No additional payment will be made for compliance with these requirements unless specifically provided for elsewhere in the Bill of Quantities.

Cell A1: The table below identifies the Preliminary and General (P&G) items together with their corresponding Occupational Health and Safety (OHS) activity descriptions. Tenderers shall make full provision for these requirements in the rates and prices submitted as part of their bid offer, per site. No additional payment will be made for compliance with these requirements unless specifically provided for elsewhere in the Bill of Quantities.

No specific requirements found

• Volume 1: Tendering Procedures includes Part T1 – Invitation to Bid, Tender Notice, Tender Data.
• Contains SBD1, key dates, submission instructions, evaluation methodology, and contract conditions.

• Tender briefing: 8 April 2026 at 11h00 (online via MS Teams). Non-compulsory but attendance required for pre-qualification.
• Bidder queries deadline: 8 June 2026 at 12h00. Submit questions to Noma Rakoma at [email protected].
• Response to queries: 8 July 2026 at 16h30.
• Tender submission link request deadline: 10 August 2025 (latest).
• Closing date: 12 August 2026 at 23h55.
• Tender validity period: 120 calendar days from closing.

• Bidding procedure enquiries: Noma Rakoma, Procurement & Tender Officer, email: [email protected].
• Technical enquiries: Refer to T1.1 (details not specified in this volume).
• Employer: Development Bank of Southern Africa Limited, 1258 Lever Road, Headway Hill, Midrand, Gauteng, 1685, Tel: (011) 313 3911.
• Client: National Department of Health.
• Submission: Tender submission link via OneDrive – request from [email protected].

• Submit bid electronically via Microsoft OneDrive link. Request submission link via email: [email protected].
• Closing date: 12 August 2026 at 23h55. Late bids will not be accepted.
• Use only official tender forms (SBD1, etc.) – do not retype.
• Register on Central Supplier Database (CSD) before submission.
• Submit B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Returnable documents include: SBD1, SBD4, SBD6.1, SBD6.2, CSD summary, CIDB registration, tax compliance, proof of attendance at brief, CVs, reference letters, insurance letters of intent, etc.
• Submit in two envelopes: Envelope 1 (Volume 1, Volume 2, supporting docs, B-BBEE) and Envelope 2 (Volume 3, Price Schedule).
• All documents must be correctly named, compressed into a single zipped folder if needed.
• Failure to follow format/order may render bid invalid.

• All returnable documents must be signed by a person duly authorised (attach proof of authority, e.g., resolution of directors).
• Documents must be completed in non-erasable ink, no correction fluid.
• Forms must not be retyped; use official forms only.
• Specific returnable forms listed in Volume 2, including T2.1 series: attendance register, certificate of authority, addenda record, SBD4, code of conduct, declaration form, enterprise questionnaire, acquaintance certificate, CSD & CIDB proof, tax requirement, registration certificates, COIDA, UIF, B-BBEE certificate, supporting documents for Stage 1.

• Three-stage evaluation:

Stage 1 – Responsiveness (pre-qualifiers):

• Attend compulsory online briefing (8 April 2026).

• Complete and sign Declaration of Default and Termination.

• Form of Offer must be priced and signed.

• Provide CVs with relevant experience: Electrical Engineer (Pr Eng/Pr Tech Eng, ECSA, 10+ yrs post-registration), Structural Engineer (same), CHSO (SACPCMP, 5+ yrs), Master Installation Electrician (Dept of Employment and Labour registration).

• Minimum 3 projects (design, supply, install, commission, maintain solar backup systems) in last 5 years, each ≥ R5M (incl VAT).

• Provide client reference letters with contact details.

• Adhere to clarification response times (48 hours).

• Submit all returnable documents.

• Provide Letters of Intent for: Performance/Construction Guarantee (10% of contract sum), Public Liability Insurance (R10M per claim), Professional Indemnity Insurance (R5M per claim), Contract Works Insurance (contract sum + 10%).

Stage 2 – Financial Offer & Preference:

• Price per cluster, evaluated separately.

• Preference points: 80/20 or 90/10 system (B-BBEE status level). Maximum 20 or 10 points for B-BBEE.

Stage 3 – Risk Analysis & Objective Criteria:

• Valid tax compliance, CSD registration, no misrepresentation, no default listing, no conflicts of interest, no fraud/corruption convictions, no prior non-performance termination.

• Financial health assessment (liquidity, solvency) if needed.

• Unduly high/low pricing may lead to disqualification.

• DBSA reserves right to verify references and professional registration online.

• Additional conditions: DBSA may award multiple bidders, split scope, consider order book limits (≤R60M for Level 6, ≤R120M for Level 7), max 5 active awards, etc.

• Scope: Design, supply, installation, commissioning, and maintenance of solar-powered backup systems at 20 hospital facilities receiving Pressure Swing Adsorption (PSA) oxygen generating plants.
• Two clusters: Cluster 1 (RFP069/2026) and Cluster 2 (RFP070/2026).
• Detailed technical specifications not provided in Volume 1; refer to subsequent volumes of tender document.
• Bidders must demonstrate capability in similar solar backup projects (minimum 3 projects ≥ R5M each).
• Key personnel require professional registration (ECSA, SACPCMP) and specific experience.
• Maintenance component included in scope.

• Pricing must be submitted per cluster using the provided Price Schedule/BoQ.
• All items must be priced; blank items may lead to clarification but no amendment of costs.
• Rates are fixed for contract duration, subject to adjustment as per conditions of contract.
• Provide Letters of Intent for:

• Performance or Construction Guarantee: 10% of contract sum.

• Public Liability Insurance: minimum R10,000,000 per claim.

• Professional Indemnity Insurance: minimum R5,000,000 per claim.

• Contract Works Insurance: contract sum plus 10%.

• Advance Payments subject to valid Advance Payment Guarantee.
• Financial health may be assessed (liquidity, solvency ratios).
• Unduly high or low pricing may be scrutinised; DBSA may negotiate for value for money.
• Cumulative order book limits: R60M for Level 6, R120M for Level 7 CIDB grading.
• Maximum 5 active awards with outstanding value (exceptions for near-completion).

• Register on Central Supplier Database (CSD) – mandatory for all bidders.
• Provide valid Tax Compliance Status (TCS) or SARS PIN; for foreign bidders meeting exemptions, follow alternative procedures.
• All members of JV/consortium must submit separate TCS or CSD number.
• B-BBEE: Submit valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Consolidated certificate required for JVs.
• CIDB grading: minimum 7 EB or higher in EB class of construction work.
• Professional registrations: ECSA for Engineers, SACPCMP for CHSO, Dept of Employment and Labour for Master Installation Electrician.
• Workmen’s Compensation (COIDA) and UIF registration certificates required.
• No restrictions on doing business with public sector; not listed on Register of Tender Defaulters.
• No convictions for fraud or corruption; no prior contract termination for non-performance.

• Bids must be delivered to correct location by stipulated time; late bids rejected.
• Use official forms only; not to be retyped.
• Register on CSD to upload mandatory information (business registration, tax, banking).
• If not registered on CSD, mandatory information may not be submitted with bid.
• Bid subject to PPPFA 2000 and PPR2022.
• Tax compliance: submit SARS PIN or TCS; for JVs/consortia each party submits separately.
• Foreign suppliers: if not RSA resident and no branch/permanent establishment, tax compliance may not be required.
• Failure to provide particulars may render bid invalid.

• Tax Compliance: Ensure compliance with tax obligations; submit SARS PIN or TCS; e-filing available; printed TCS accepted.
• For consortia/JVs, each party must submit separate proof.
• If no TCS, provide CSD number.
• Foreign suppliers: answer questionnaire; if no to all, no SARS tax compliance required.
• Failure to provide any of the above may render bid invalid.

• Additional evaluation criteria beyond standard: None specified in this volume. Refer to Volume 2 for detailed evaluation criteria.