Cutting of grass and litter picking – zone 3 (wards 4, 6 & 21), kwadukuza municipality, 3-Year contract

Tender documents available: 29 October 2026 at 10:00

Cut-off for purchasing/collecting tender documents: 16 November 2026 at 15:00

Compulsory clarification meeting: 17 November 2026 at 10:00 — KwaDukuza Town Hall (Front Entrance), 104 King Shaka Street, KwaDukuza, 4450. Doors close at 10:00 sharp; late arrivals not admitted.

Closing date and time: 1 December 2026 at 12:00

SCM / Document collection:

• Contact: Nomthandazo Nene, Administration Officer, Community Services and Public Amenities
• Telephone: 032 437 5583

Technical queries:

• Contact: Ché Gopi
• Telephone: 032 437 5113
• Email: [email protected]

Submission address:

KwaDukuza Municipal SCM/Stores Offices

2 Industria Crescent

Lavoipierre Building

KwaDukuza

Submission method: two independently sealed envelopes, one marked "Stage 1: Technical Proposal" and the other "Stage 2: Financial Proposal", each with the tender number MN 67/2026. Place both envelopes in the tender box at KwaDukuza Municipal SCM/Stores Offices, 2 Industria Crescent, Lavoipierre Building, KwaDukuza, by 12:00 on 1 December 2026. Tenders will be opened publicly at that location. Late, electronic, or faxed tenders will not be accepted.

Tender documents must be obtained from the Community Services and Public Amenities office (Office of the Executive Director, Office No. 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza) after paying a non-refundable fee of R318 (incl. VAT) at the Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza, by cash or EFT. EFT payments must reference MN 67/2026. Documents are available from 29 October 2026 (from 10:00) until 15:00 on 16 November 2026. Tenderers are discouraged from purchasing on behalf of others.

Returnable forms (all must be completed and signed):

• MBD forms: all applicable Municipal Bidding Documents must be completed in full.
• Special confirmation document for residents of KwaDukuza (Annexure G): completed and stamped by the Ward Councillor indicating the director's physical/residential address.
• Proof of claim for specific goals (EME/QSE at least 51% black-owned and/or service provider within KwaDukuza jurisdiction): must be provided with the bid.

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Not using the provided tender documentation.
• Missing any required municipal account or exemption document.
• Any required form or proof not submitted.
• Failing to comply with the stated criteria renders the bid non-responsive.

Two-stage evaluation:

Stage 1 – Technical Proposal (envelope 1)

Stage 2 – Financial Proposal (envelope 2)

Scoring: 80/20 preference points system applies (Preferential Procurement Regulations, 2022). Price accounts for 80 points; 20 points are for specific goals: 10 points for EME or QSE at least 51% owned by black people, and 10 points for service providers within the KwaDukuza Municipal jurisdiction. Proof must be provided or no points awarded.

Additional evaluation:

• Council's Supply Chain Management Policy, MFMA, Preferential Procurement Policy, and other applicable legislation apply.
• Minimum qualifying score: 70/100. Bidders achieving 70 points or more are considered for further evaluation.
• Compliance with Regulation 27(2) of the Supply Chain Regulations (brand names or equivalent).
• Bidder may tender for any one or all zones, but the Municipality reserves the right to not award any zone to a specific contractor; maximum one zone per contractor regardless of number of tenders.
• Bidders screened against National Treasury's Defaulters Database.
• Tenders may be awarded in whole or part; no obligation to accept any tender.
• The Municipality may require preferred bidders to form a joint venture with a BBE company.

The required service is the cutting of grass and litter picking in Zone 3, Wards 4, 6 and 21 within the KwaDukuza Municipality jurisdiction. Contract period: three years. Prices must be firm and include VAT.

Tender document fee: R318.00 (incl. VAT), non-refundable, payable in cash or EFT before collection. EFT must reference MN 67/2026. Payment made at Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza.

Offer validity period: 365 consecutive days (12 months).

For tenders exceeding R4 million, the successful bidder must sub-contract 30% of the value to an EME or QSE at least 51% owned by black people within the KwaDukuza jurisdiction.

Prices must be firm and inclusive of VAT.

CSD registration: mandatory — service providers must be registered on the National Treasury's Central Supplier Database.

Tax clearance: SARS Tax Clearance Certificate validity will be verified against CSD.

Municipal account: a copy of the most recent municipal account/utility bill in which the business and its directors are registered (district municipality for water; local municipality for rates, electricity). If the bidder is a tenant, a letter from the landlord confirming no arrears; or a letter from the Ward Councillor or an affidavit stating the ward is exempt from paying municipal rates/taxes. Failure to submit makes the bid non-responsive.

Special confirmation (Annexure G): completed and stamped by the Ward Councillor confirming director's physical/residential address.

Screening: against National Treasury's Defaulters Database.

No bids from persons in the service of any organ of state.

Canvassing is prohibited and leads to disqualification.