Cutting of grass and litter picking – zone 5, wards 7, 8 & 9 – kwadukuza municipality (3-Year contract)

Closing date: 01 December 2026 at 12h00 (tender box submission).

Tender document collection opens: 29 October 2026 at 10h00.

Last date to purchase and collect tender documents: 16 November 2026 at 15h00.

Compulsory clarification meeting: 17 November 2026 at 10h00 at KwaDukuza Town Hall (Front Entrance at 104 King Shaka Street Only), KwaDukuza, 4450. Doors close at 10h00 sharp; late arrivals not admitted.

Collection of tender documents (Administration Officer):

• Name: Nomthandazo Nene
• Telephone: 032 437 5583

Technical queries:

• Name: Ché Gopi
• Telephone: 032 437 5113
• Email: [email protected]

Tender document collection point:

Office of the Executive Director: Community Services and Public Amenities, Office No: 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza

Payment point for non-refundable fee:

Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza

Method: Sealed delivery only. Place the two sealed envelopes in the tender box at the KwaDukuza Municipal SCM/Stores Offices, 2 Industria Crescent, Lavoipierre Building, KwaDukuza, not later than 12h00 on 01 December 2026. Late, electronic, or faxed tenders will not be accepted. Use the tender documentation provided by the Municipality; submissions on other forms are not accepted.

Two envelopes required (both sealed and clearly marked):

• Envelope 1: Marked "Stage 1: Technical Proposal" with the tender number MN 66/2026.
• Envelope 2: Marked "Stage 2: Financial Proposal" with the tender number MN 66/2026.

Returnable documents (complete and sign all applicable Municipal Bidding Documents - MBDs):

• MBD forms: all applicable Municipal Bidding Documents must be completed in full.
• Municipal account / utility bill: provide the most recent account in the business name and that of any directors, or a landlord letter confirming municipal services are not in arrears, or a Ward Councillor letter or affidavit confirming exemption from municipal rates/services. Failure to submit this is a disqualifying (non-responsive) factor.
• Annexure G: Special confirmation document for residents of KwaDukuza, completed and stamped by the Ward Councillor, indicating the director's physical/residential address.
• Proof for preference points claims: evidence for specific goals (EME/QSE at least 51% black-owned, or service provider within KwaDukuza municipal jurisdiction).

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Missing or incomplete returnable documents.
• Submitting after the closing time.
• Canvassing in any form in the gift of Council.

Evaluation and adjudication is in terms of the 80/20 preference points system (Preferential Procurement Regulations, 2022).

Preference points breakdown (specific goals):

• 10 points: EME or QSE at least 51% owned by black people. Must provide proof; failure means no points for this goal.
• 10 points: Service providers within the KwaDukuza Municipal Jurisdiction. Must provide proof; failure means no points for this goal.

Minimum qualifying score: 70 points to be considered for further evaluation.

Additional evaluation requirements:

• Registration on the National Treasury Central Supplier Database (CSD).
• Valid Tax Clearance Certificate (SARS), verified via CSD.
• Compliance with Council's Supply Chain Management Policy, MFMA, Council's Preferential Procurement Policy and other applicable legislation.
• Screening against the National Treasury's Defaulters Database.
• No bids will be considered from persons in the service of any organ of state.
• The Municipality may decide not to award all zones to a single contractor; a contractor may be awarded a maximum of one zone regardless of qualifying for more.

Scope: Cutting of grass and litter picking within the jurisdiction of the KwaDukuza Municipality, specifically Zone 5, Wards 7, 8 & 9.

Contract period: Three years.

The tenderer may tender for any one or all zones, but a maximum of one zone will be awarded to any one contractor.

No further technical details (frequency, areas, standards) are provided in the available document.

Prices must be firm and inclusive of VAT.

Prices must be quoted on the tender documentation provided.

Non-refundable document fee: R318.00 (inclusive of VAT). Payment must be made in advance at the Municipal Finance Directorate (cash or EFT). For EFT, use the tender number MN 66/2026 as beneficiary reference.

Bank details for EFT:

• Account Name: KDM Primary Account
• Account Type: Cheque
• Bank: ABSA
• Account Number: 4087627126
• Branch: Public Sector – KZN
• Branch Code: 632005
• Reference: MN 66/2026

Sub-contracting requirement for tenders exceeding R4m: must sub-contract 30% to an EME or QSE at least 51% owned by black people within the KwaDukuza Municipality jurisdiction.

Tender offer validity period: 365 consecutive days (12 months).

Central Supplier Database (CSD): Registration on the National Treasury's CSD is mandatory.

Tax clearance: Valid Tax Clearance Certificate issued by SARS, verified against CSD information.

Municipal Bidding Documents (MBDs): All applicable MBDs must be completed in full.

Municipal account / utility bill: Submit the most recent account in the business name and that of any directors, or a landlord letter/certificate confirming municipal services are not in arrears, or a Ward Councillor letter or affidavit confirming exemption from municipal rates/taxes/services. Failure to submit is a non-responsive condition.

Annexure G: Confirmation document for residents of KwaDukuza, completed and stamped by the Ward Councillor.

B-BBEE: The 80/20 preference points system applies. Proof of specific goals (EME/QSE at least 51% black-owned, or service provider within KwaDukuza jurisdiction) required to claim points.

No bids from persons in the service of any organ of state.

Council reserves the right to call preferred bidders to form a joint venture with a BEE company for relevant contracts.