Kwadukuza municipality mn 65/2026 — grass cutting and litter picking, zone 12.3 Ward 16 (three-year contract)

Document availability

• From 10h00 on 29 October 2026.

Document purchase and collection cut-off

• 15h00 on 16 November 2026.

Compulsory clarification meeting

• Date and time: 17 November 2026 at 10h00.
• Venue: KwaDukuza Town Hall, front entrance at 104 King Shaka Street only, KwaDukuza, 4450.
• Doors close at 10h00 sharp; late arrivals are not admitted under any circumstances.
• Attendance is compulsory — non-attendance results in disqualification.
• Only bidders holding a tender document may take part in the discussions.

Closing

• 12h00 on 01 December 2026, followed by public opening.

Document collection enquiries

• Name: Nomthandazo Nene
• Role: Administration Officer, Community Services and Public Amenities
• Telephone: 032 437 5583

Technical enquiries

• Name: Ché Gopi
• Telephone: 032 437 5113
• Email: [email protected]

Document collection address

Office of the Executive Director: Community Services and Public Amenities

Office No 38, Lavoipierre Building

2 Industria Crescent

KwaDukuza

Bid submission address

KwaDukuza Municipal SCM/Stores Offices

Lavoipierre Building

2 Industria Crescent

KwaDukuza

Document fee payment address

Municipal Finance Directorate

General Justice Mpanza Building

104 Mahatma Gandhi Street

KwaDukuza

Clarification meeting venue

KwaDukuza Town Hall

Front entrance at 104 King Shaka Street only

KwaDukuza, 4450

Submission method

• Two independently sealed and clearly marked envelopes, both placed in the tender box at the KwaDukuza Municipal SCM/Stores Offices, 2 Industria Crescent, Lavoipierre Building, KwaDukuza.
• Envelope 1 marked "Stage 1: Technical Proposal – MN 65/2026".
• Envelope 2 marked "Stage 2: Financial Proposal – MN 65/2026".
• Closing time: 12h00 on 01 December 2026. Tenders are opened in public at that time.
• Bids must be submitted on the tender documentation issued by the Municipality.
• Late, emailed or faxed tenders are rejected.

Document collection

• Tender documents are issued from 10h00 on 29 October 2026.
• Purchase and collection cut-off: 15h00 on 16 November 2026.
• Collection point: Office of the Executive Director: Community Services and Public Amenities, Office No 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza.
• A printed receipt or proof of payment of the R318.00 non-refundable document fee must be presented on collection.
• Bidders are discouraged from buying documents on behalf of other bidders.

Returnable documents

• All applicable Municipal Bidding Documents (MBDs), completed in full.
• Annexure G: special confirmation document for KwaDukuza residents, stamped by the Ward Councillor and reflecting the director's physical or residential address.
• Most recent municipal account or utility bill for the business and its directors; alternatively a landlord letter or certificate confirming municipal services are not in arrears, or a Ward Councillor letter or affidavit for wards exempt from rates and services.
• Proof supporting any specific-goals preference points claimed.
• CSD registration details and a tax compliance status verifiable on the CSD.

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Omission of the municipal account or utility bill evidence — the bid is treated as non-responsive.
• Failure to provide proof for claimed specific-goals points — no points are awarded.
• Any canvassing of Council officials.
• Bids from persons employed by any organ of state.

Preference point system

• 80/20 system applies under the Preferential Procurement Regulations, 2022.
• Specific goals: 10 points for an EME or QSE that is at least 51% owned by black people.
• Specific goals: 10 points for service providers located within the KwaDukuza Municipal Jurisdiction.
• Points are only awarded where supporting proof is submitted with the bid.

Qualifying threshold

• Minimum qualifying score: 70 points. Only bidders reaching this score proceed to further evaluation.

Evaluation stages

• Stage 1: Technical Proposal, submitted in its own sealed envelope.
• Stage 2: Financial Proposal, submitted in a separate sealed envelope.

Other assessment

• Bids are screened against the National Treasury's Defaulters Data Base.
• Compliance with Regulation 27(2) of the Supply Chain Regulations is required where brand names are specified or an equivalent is offered.
• Evaluation and adjudication follow Council's Supply Chain Management Policy, the MFMA, Council's Preferential Procurement Policy and other applicable legislation.
• Council is not bound to accept any tender in whole or in part, and may invite preferred bidders to form a joint venture with a BEE company.

Scope

• Cutting of grass and litter picking within the jurisdiction of KwaDukuza Municipality.
• Zone 12.3, Ward 16.
• Contract period: three years.

Award structure

• Bidders may tender for one, several or all zones.
• A maximum of one zone will be awarded to any single contractor, regardless of how many zones that contractor qualifies for.
• The Municipality reserves the right not to award any one or more zones to a particular contractor.

Pricing

• Prices tendered must be firm and inclusive of VAT.
• Pricing is submitted separately as the Stage 2 Financial Proposal.

Tender document fee

• R318.00, non-refundable and inclusive of VAT.
• Payable in cash or by EFT only.
• EFT reference: MN 65/2026.

Banking details for the document fee

• Account name: KDM Primary Account
• Account type: Cheque
• Bank: ABSA
• Account number: 4087627126
• Branch: Public Sector – KZN
• Branch code: 632005

Other financial conditions

• Tender offer validity: 365 consecutive days (12 months).
• Sub-contracting: for any tender awarded above R4 million, the contractor must sub-contract 30% to an EME or QSE that is at least 51% owned by black people and located within the KwaDukuza Municipal Jurisdiction.

Registration and tax

• Bidders must be registered on the National Treasury's Central Supplier Database (CSD).
• The bidder's tax clearance status is verified against the CSD record.

Preference points and ownership

• 80/20 preference system applies.
• 10 points claimed for an EME or QSE at least 51% owned by black people, with proof submitted.
• 10 points claimed for service providers within the KwaDukuza Municipal Jurisdiction, with proof submitted.

Mandatory documents

• All applicable Municipal Bidding Documents (MBDs) completed in full.
• Annexure G, stamped by the Ward Councillor, confirming the director's physical or residential address for KwaDukuza residents.
• Most recent municipal account or utility bill for the business and its directors; or a landlord letter or certificate confirming services are not in arrears; or a Ward Councillor letter or affidavit for exempt wards. Non-submission makes the bid non-responsive.

Screening and exclusions

• Bidders are screened against the National Treasury's Defaulters Data Base.
• No bid will be considered from a person in the service of any organ of state.
• Canvassing in any form in the gift of Council is prohibited and leads to disqualification.
• Compliance with Regulation 27(2) of the Supply Chain Regulations is required where brand names are specified or an equivalent is offered.