Closed Administrative and support activities Tenders

• Submit the quotation by email to [email protected] NO later than 12 february 2026 at 12:00 pm. • Email subject must include the RFQ number (RFQ/LOG/2026/10249927/5) and the bidder’s name. • All files must be pdf and locked against modification. • Technical / functional response and financial/pricing information must be in separate pdf attachments. • Include all mandatory documents (see compliance requirements). • Provide the supplier details (name, address, telephone, fax, email, contact person, cell, signature) as indicated in the form template. • Send the email at least 30 minutes before the deadline to allow for transmission delays. • Late submissions will be rejected; the bidder bears all risk of transmission failures. • Optional: use wetransfer or google drive links that expire after 30 days (not 7 days).

• Submit the original, sealed bid in the tender box on the lower ground floor (foyer), 191 prince alfred street, pietermaritzburg. • Bids must be addressed and delivered as prescribed in the tender document; re‑typing or redrafting the bid is not allowed. • Only bids submitted on the official tender document issued by the department will be accepted. • Late submissions will be rejected. • Faxed or e‑mailed bids are not accepted. • Bidders must be registered on the central suppliers database (csd) to be eligible. • Failure to comply with sealing, addressing, delivery or csd registration may lead to disqualification.

• Submit the quotation by email to [email protected] On or before 11 february 2026 12:00 pm. • Email subject line must contain the RFQ number (RFQ/LOG/2026/10250545/4) and the bidder’s name. • All documents must be in pdf format and locked against modification. • Technical/functional response and financial/pricing information must be in separate pdf attachments. • Include the mandatory returnable forms listed under “first phase – mandatory documents” (csd registration proof, TV licence statements for the company and all directors/shareholders, valid tax clearance certificate or SARS pin, valid b‑bee certificate, certified copies of company registration, shareholders’ certificates and directors’ ID documents). • Late submissions (email received after the closing time) will be rejected. • Email the submission at least 30 minutes before the deadline to allow for transmission delays. • Failure to provide any mandatory document results in automatic disqualification. • The bid must remain valid for 90 days from the closing date.

• Submit the quotation in a sealed envelope addressed to prisa, delivered to the bid box at no.8 Station street, station building, east london, 5200. • Bids must be received NO later than 12:00 pm on 11 february 2026. Late submissions will be rejected. • Use the official RFQ forms and pricing schedule provided; do not re‑type or use an alternative format. • All mandatory returnable documents (price schedule, submission register, company registration, directors’ ids, valid tax clearance certificate or SARS pin, csd registration number, proof of bank account, completed RFQ declarations) must be attached – failure to provide any will result in automatic disqualification. • Include a signed authority (e.g., Company resolution) and the bidder’s signature on the bid. • NO communication with prisa officials regarding the bid is permitted after the closing date; any attempt may lead to disqualification.

The document does not provide any details on how or where to submit bids, required forms, returnable documents, or disqualification risks.

• Returnable documents: (specific documents not listed in extracted data). Verify the tender notice for the exact list of required forms and certificates. • Submit the bid to the address or portal specified in the official tender notice before the closing date. • Ensure all required signatures and stamps are present to avoid disqualification. • Keep copies of all submitted documents for your records.

Submit bids in the official tender box at lower ground floor (foyer), 191 prince alfred street, pietermaritzburg. Only hard copies are accepted; faxed or emailed bids will be disqualified. Bids must be submitted on the original tender document issued by the department—do not retype or redraft. Late submissions are not accepted. Ensure bids are properly sealed and addressed as per the tender document instructions.

Submit bids electronically in pdf format (protected from modifications) to [email protected]. Email subject line must include: bidder’s name, tender NO, and tender title. Submit at least 60 minutes before closing time (10:00 on 06 feb 2026) to avoid transmission delays. Late submissions will be rejected. Required returnable documents: - SARS pin to validate tax compliance. - Original or certified b-bbee certificate (sanas-accredited) or sworn affidavit for EMEs/51% black-owned qses confirming annual revenue (≤r10m for emes, r10m–r50m for qses) and black ownership percentage. Irba certificates are invalid post-30 sep 2016. - Proof of valid TV license (company, shareholders, directors) or affidavit confirming NO TV license. SABC will verify internally. - Certified copy of company registration document (name, registration number, date, active directors/members). - Certified copies of shareholders’ certificates. - Certified copies of ID documents of directors/members. - Last 3 years’ audited/reviewed financial statements or management accounts. - Proof of csd registration. All bid forms must be completed, signed in ink (NO photocopied signatures), and all pages initialed. Photocopies of forms are permitted. Incomplete bids or bids with missing/duplicated pages will be disqualified. NO post-closing alterations are allowed. Disqualification risks: misrepresentation of b-bbee status, tax/tv license non-compliance, or failure to submit required documents. Winning bidder must maintain/improve b-bbee level post-award.

• Returnable documents: (list to be provided in the tender package).

Returnable documents: the bidder must submit the following documents: - a completed bid form - a detailed technical proposal - a comprehensive financial proposal - proof of registration with the CIDB - proof of b-bbee certification - proof of tax clearance - proof of registration with the cipc - proof of professional registration - proof of local content the bidder must submit the documents to the ramotshere moiloa local municipality by the closing date of 2026-02-05t09:00:00.000Z. The bidder must ensure that the documents are complete and comply with the requirements specified in the bid invitation. Failure to submit the required documents or failure to comply with the requirements specified in the bid invitation will result in automatic disqualification.