Closed Information and communication Tenders

Returnable documents: (NO further details provided in the document)

• Returnable documents: (list not provided in extracted text). Ensure all required returnable forms are completed and attached when submitting your bid. • Submit the bid to the address or portal specified in the official tender notice. • Late submissions will be rejected. • Incomplete or incorrectly formatted returnables may lead to disqualification.

• Submit the quotation by e‑mail to [email protected]; Include the RFQ number (RFQ202526/97) in the email subject line. • Deadline: 10 february 2026 at 12:00 pm. Late or incomplete submissions will be rejected. • Required returnable documents (to be attached to the e‑mail): - quotation on company letterhead. - Completed and signed sbd 4 (declaration of interest). - Completed and signed sbd 1 (invitation to bid – part a & b). - Completed and signed popia consent form. - Completed and signed sbd 6.1 Preference points claim form. - Proof of csd registration or maaa (national treasury) number. - Any other certificates required in the mandatory requirements (e.g., Veeam reseller, iso 27001, iso 22301). • Ensure all forms are signed by an authorised company representative. • Bidders must answer “yes” or “NO” to each mandatory requirement and attach supporting proof; a “NO” to any mandatory item results in disqualification.

Submit the following returnable documents as part of your proposal: detailed work plan, inception report, summary presentations for tasks 2, 3, and 5, information platform sandbox, user manual, and final report. All reports must be in english, in word format (with pdf for the final report), and include an index, acronyms list, bibliography, maps (if applicable), related studies, and contact persons. Presentations must be in powerpoint. Calculations must be provided in open excel format. If required, provide an internet-based data-room for document uploads/downloads.

Submit bids online via the votaquotes e-procurement portal (https://votaquotes.elections.org.za). Complete and submit appendix a (technical bid response sheet) and appendix b (detailed pricing schedule, including b1, b2, b3, b4). Provide five (5) contactable references for similar hosting services, including customer details, service descriptions, and contract values. Failure to submit mandatory documentation (e.g., Pricing schedule, technical response sheet, or references) will result in disqualification. Bids must be firm for 180 days and inclusive of VAT. online bid price takes precedence over any discrepancies in submitted documents.

• Submit the bid online via the iec e‑procurement portal (https://votaquotes.elections.org.za) – This is mandatory. • Upload all required documents to the auction site **or** deliver hard copies to the iec tender box at election house, riverside office park, 1303 heuwel avenue, centurion, 0157. Clearly label the envelope: “procurement and asset management department – auction 0010556466”. • Required returnable documents: – appendix a: technical bid response sheet (completed for each item). – Appendix b: pricing schedule (total price must match the online submission). – Appendix c: three contactable references (customer name, contact person, email, phone, address, product delivered, units, timeframe). – Proof of oem/reseller authorization (oem letter or distributor authorisation). – Statement of service covering support and maintenance for the licence period. – Company profile showing at least three years’ experience with fortinet firewalls. – Any sub‑contract agreements (if subcontracting). • All documents must be submitted before the closing date/time shown on the e‑procurement site; late submissions are disqualified. • Bids that omit any mandatory document or fail to complete the required appendices will be rejected. • Bidders must be registered and approved on votaquotes to participate.

• Submit all required sbd forms as listed: sbd 1 (invitation to bid), sbd 2 (tax clearance certificate), sbd 3.1 (Pricing schedule), sbd 4 (declaration of interest), sbd 5 (national industrial participation programme), sbd 6.1 (Preference points claim), sbd 7.1 (Contract form), sbd 8 (supply chain management practices), sbd 9 (certificate of independent bid determination) and fronting declaration. • Include cvs of the two key project support personnel (minimum experience required – see evaluation criteria). • Provide sample individual and organisational reports as per the technical specifications. • Attach at least five verifiable reference letters (client name, contact, completion date, service description). • All documents must be signed, dated and submitted together with the bid by the closing date. • Failure to submit any of the above returnable documents may lead to disqualification.