Appointment of a service provider for international transportation services of household goods to south african embassy dubai,uae.

Technical enquiries: Mr Malefane Mokoena – Tel: 060 886 1658 – Email: [email protected].

Quotation enquiries: Ms Edith Matjila – Tel: (012) 312 8363 / 8375 / 8382 – Email: [email protected], [email protected], [email protected].

Submission address: Department of Agriculture, 600 Lillian Ngoyi, Berea Park, Pretoria.

• Submit the quotation by the closing date (16 February 2026) no later than 11:00. Late submissions will be rejected.
• Deposit the quotation in the quotation box at the Department of Agriculture reception, Pretoria.
• Use the official bid forms provided; do not re‑type the forms.
• Required returnable documents (must be attached with the quotation):

1. Completed quotation (price) form.
2. Completed SBD forms.
3. Latest full CSD report (or CSD number if no report).
4. Certified copy of ID of the authorised signatory.
5. B‑BBEE certificate.
6. CK1 – company registration documents.
7. Validity declaration (price valid for 60 days).

• All documents must be completed in detail; failure to provide any of the above will disqualify the bid.
• The quotation must be detailed as per the attached one‑page specification.
• No re‑typing of the forms – submit them exactly as supplied.

• Scoring follows an 80/20 split: 80 points are awarded for price (lowest/most competitive price receives the full 80 points) and 20 points for specific goals (pre‑defined preference criteria).
• Preference points are claimed using the SBD 6.1 form; failure to submit proof for specific goals results in zero points for that component.
• Bids not complying with the required documentation for specific goals will receive no points for the 20‑point portion.
• Overall ranking is based on total points out of 100.

Scope: Provide international transportation services for household goods from the supplier’s location to the South African Embassy in Dubai, UAE.

Key requirements (as per the attached specification):

• Packing that protects goods against rough handling, extreme temperatures, salt, precipitation and open storage.
• Full insurance covering loss or damage during manufacture, transport, storage and delivery.
• Delivery to the consignee’s store/site with unloading; supplier bears all risks until receipt is signed.
• Compliance with any special packing, marking and documentation requirements set out in the contract.
• Ability to provide incidental services (e.g., on‑site assembly, manuals, training) if required in the Special Conditions of Contract.
• All goods must be new, unused and meet the standards specified in the tender.

• Submit a price quotation in the prescribed format; price is weighted at 80 % of the total score.
• Quotation must be valid for 60 days from the closing date.
• No explicit requirement for performance bonds or guarantees is stated in the excerpt, but the General Conditions of Contract (GCC) may apply if later referenced.
• Payment terms will be as defined in the Special Conditions of Contract (not detailed in the extracted text).

• Provide a current CSD (Central Supplier Database) report or CSD number.
• Submit a valid tax compliance status (TCS) PIN or printed TCS certificate.
• Include a B‑BBEE certificate (required for preference points).
• Provide company registration documents (CK1) and ID copy of the authorised signatory.
• Ensure all tax obligations are up‑to‑date; a tax clearance certificate may be required.
• Comply with any applicable Preferential Procurement Regulations and the General Conditions of Contract.
• Failure to provide any of the above documents may result in disqualification.