Appointment of a service provider to provide heritage specialist services for african exploration mining and finance corporation (“aemfc”) (soc) ltd at klippoortjie mine as a once off.

Submit mandatory SBD1 Form and Pricing & Delivery Schedule by 27 Jan 2026, 12:00 PM, signed and stamped.
Provide documented experience, reference letters for exhumed graves, and CVs with relevant heritage qualifications (Bachelor in Heritage Studies or equivalent, APHP registration).
Achieve at least 75 technical points (experience up to 40 pts, CV/qualifications up to 30 pts, other specifics up to 30 pts).
Quote all prices in ZAR inclusive of VAT, using the prescribed schedule; prices must be firm for 12 months.
Register on the National Treasury CSD and submit tax clearance, B‑BBEE certificate/affidavit, and company registration documents.
Deliver full heritage permit applications (NHRA Section 36), conduct public participation, coordinate exhumation permits, and provide grave location diagrams.
Supply all tools, equipment, PPE and comply with HSE and mine safety regulations, maintaining a safety file throughout the contract.

Closing date and time: 27 January 2026, 12:00 PM.
No other dates (briefings, site visits, clarification deadlines) are mentioned in the extracted text.

Email: [email protected]
No phone number, physical address or contact name is provided in the document.

Submit all mandatory returnable documents by the closing date and time (27 Jan 2026, 12:00 PM).
Mandatory returnables: SBD1 Form (Section 1) and Pricing & Delivery Schedule (Section 4).
Additional returnables for scoring: signed reference letters with full details of exhumed graves and permits; CV of the supervisor/project leader; qualifications and registrations of the supervisor/project leader.
All returnable sections must be signed, stamped and dated by the authorised representative.
Failure to provide any mandatory document results in disqualification; missing scoring documents results in a zero score for the related criterion.
Ensure the bid is lodged on time and the bid document is signed by an authorised signatory.

Evaluation proceeds in five steps:

Administrative Responsiveness – verify timely lodgement, completeness, validity and signatures of returnable documents.
Technical/Functional Responsiveness – must achieve at least 75 points (minimum threshold). Criteria include work‑experience, reference letters, CV, qualifications, and compliance with the scope.
Price Evaluation – bids ranked from lowest to highest acceptable price; lowest acceptable price normally awarded unless justified otherwise.
Post‑tender negotiations (if applicable).
Award and contract conclusion.

Technical scoring weights: experience (up to 40 pts), CV/qualifications (up to 30 pts), other specifics (up to 30 pts). Minimum qualifying score 75 pts.
Price score calculated using PS = 80 × (1‑(Pt‑Pmin)/Pmin). Total points: Price 80, Specific Goals 20 (preference points).

Provide Heritage Specialist Services at Klippoortjie Mine, including:

Application for heritage permits (NHRA Section 36).
Public participation with interested and affected parties (newspaper advert, on‑site notice, door‑to‑door interviews, liaison with local authorities).
Permit application for exhumation and coordination with Department of Health, municipality and police.
Engagement with families and obtain consent letters.
Submission of grave location diagrams.

Contractor must supply all necessary tools, equipment and PPE, complying with HSE requirements and maintain them in good order.
Provide own resources, communication, travel, accommodation, safety file and comply with mine safety rules.
AEMFC will supply historical project information, feasibility studies, LOM plans and key personnel access.

Complete the Pricing and Delivery Schedule (Section 4) using the prescribed format; all prices must be quoted in ZAR inclusive of VAT (15 % if applicable).
Prices will be rounded to two decimal places.
Bids must be market‑related; if the highest‑scoring bid is not market‑related, AEMFC may negotiate with the top three bidders or cancel the RFP.
Prices must be firm for 12 months; thereafter adjustments may follow PPI, SEIFSA or CPI.
No deviation from the pricing schedule; non‑conforming formats may be deemed non‑responsive.
No separate financial bonds or guarantees are mentioned.

Register on the National Treasury Central Supplier Database (CSD) and submit proof of registration.
Provide current Tax Clearance Certificate (or electronic PIN) and ensure tax compliance throughout the contract.
Submit valid B‑BBEE certificate or sworn affidavit (Specific Goals document).
Provide company registration documents, ID copy of owner/director and proof of registered address.
Comply with POPIA in handling personal information.
Meet any applicable professional qualifications (Bachelor of Social Sciences in Heritage Studies or equivalent) and hold a valid APHP registration.
Adhere to all applicable laws, including NHRA, tax legislation and health‑safety regulations.

Heritage specialist services for aemfc at klippoortjie mine (one‑off)

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

African Exploration Mining and Finance Corporation Soc Ltd

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