Heritage specialist services for aemfc at klippoortjie mine (one‑off)

• Closing date and time: 27 January 2026, 12:00 PM.
• No other dates (briefings, site visits, clarification deadlines) are mentioned in the extracted text.

• Email: [email protected]
• No phone number, physical address or contact name is provided in the document.

• Submit all mandatory returnable documents by the closing date and time (27 Jan 2026, 12:00 PM).
• Mandatory returnables: SBD1 Form (Section 1) and Pricing & Delivery Schedule (Section 4).
• Additional returnables for scoring: signed reference letters with full details of exhumed graves and permits; CV of the supervisor/project leader; qualifications and registrations of the supervisor/project leader.
• All returnable sections must be signed, stamped and dated by the authorised representative.
• Failure to provide any mandatory document results in disqualification; missing scoring documents results in a zero score for the related criterion.
• Ensure the bid is lodged on time and the bid document is signed by an authorised signatory.

• Evaluation proceeds in five steps:

1. Administrative Responsiveness – verify timely lodgement, completeness, validity and signatures of returnable documents.

2. Technical/Functional Responsiveness – must achieve at least 75 points (minimum threshold). Criteria include work‑experience, reference letters, CV, qualifications, and compliance with the scope.

3. Price Evaluation – bids ranked from lowest to highest acceptable price; lowest acceptable price normally awarded unless justified otherwise.

4. Post‑tender negotiations (if applicable).

5. Award and contract conclusion.

• Technical scoring weights: experience (up to 40 pts), CV/qualifications (up to 30 pts), other specifics (up to 30 pts). Minimum qualifying score 75 pts.
• Price score calculated using PS = 80 × (1‑(Pt‑Pmin)/Pmin). Total points: Price 80, Specific Goals 20 (preference points).

• Provide Heritage Specialist Services at Klippoortjie Mine, including:
• Application for heritage permits (NHRA Section 36).
• Public participation with interested and affected parties (newspaper advert, on‑site notice, door‑to‑door interviews, liaison with local authorities).
• Permit application for exhumation and coordination with Department of Health, municipality and police.
• Engagement with families and obtain consent letters.
• Submission of grave location diagrams.
• Contractor must supply all necessary tools, equipment and PPE, complying with HSE requirements and maintain them in good order.
• Provide own resources, communication, travel, accommodation, safety file and comply with mine safety rules.
• AEMFC will supply historical project information, feasibility studies, LOM plans and key personnel access.

• Complete the Pricing and Delivery Schedule (Section 4) using the prescribed format; all prices must be quoted in ZAR inclusive of VAT (15 % if applicable).
• Prices will be rounded to two decimal places.
• Bids must be market‑related; if the highest‑scoring bid is not market‑related, AEMFC may negotiate with the top three bidders or cancel the RFP.
• Prices must be firm for 12 months; thereafter adjustments may follow PPI, SEIFSA or CPI.
• No deviation from the pricing schedule; non‑conforming formats may be deemed non‑responsive.
• No separate financial bonds or guarantees are mentioned.

• Register on the National Treasury Central Supplier Database (CSD) and submit proof of registration.
• Provide current Tax Clearance Certificate (or electronic PIN) and ensure tax compliance throughout the contract.
• Submit valid B‑BBEE certificate or sworn affidavit (Specific Goals document).
• Provide company registration documents, ID copy of owner/director and proof of registered address.
• Comply with POPIA in handling personal information.
• Meet any applicable professional qualifications (Bachelor of Social Sciences in Heritage Studies or equivalent) and hold a valid APHP registration.
• Adhere to all applicable laws, including NHRA, tax legislation and health‑safety regulations.