Closed: Supply, deliver & assemble furniture for atns – national tender (RFQ)

Technical Specifications

Source: FACT & FAPP - RFQ for Office Desks and Couches.pdf (RFQ)

About ATNS

The Air Traffic and Navigation Services (ATNS) Company of South Africa provides air traffic

management, communication, surveillance, navigation, and related services, including

training. ATNS manages 10% of the world’s airspace and employs over 1,100 staff to ensure

safe, efficient, and orderly air traffic services across 21 aerodromes in South Africa,

including OR Tambo, Cape Town, and King Shaka International Airports. In the broader African

region, ATNS supports aeronautical satellite communication (VSAT networks) across 33

states, connecting the continent from Cape to Cairo and extending to the Middle East.

ATNS Vision:

To be the leading provider of air traffic management solutions and associated services across

Africa and select international markets.

ATNS Mission:

To provide safe, expeditious, and efficient air traffic management solutions, while ensuring

economic, social, and environmental sustainability.

ATNS values include:

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS Business Environment

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

Regulated Business Activities

ATNS regulated activities contribute 90% of its revenue. Key offerings include:

Air navigation services: Planning, operating, and maintaining airspace infrastructure

such as communication, navigation, and surveillance (CNS) systems.

Air traffic service charges: Governed by the Economic Regulating Committee (RC),

ATNS sets service tariffs and maintains service standards under a five-year permission

structure.

Training: The ATNS Aviation Training Academy (ATA) provides internationally

accredited air traffic services and technical training, earning recognition as IATA’s Top

Regional Training Partner in 2012 and 2013.

Non-Regulated Business Activities:

ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

For more details, visit: www.atns.com

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Purpose of the Bid

2.1. The primary objective to appoint a suitable suitably experienced furniture contractor

to supply, deliver and assemble furniture at two ATNS stations. The Bidder must

demonstrate the capability to provide and perform effective office furniture deliveries

in accordance with all legal and statutory requirements.

No. Item Description Picture (illustrative purpose

only)

Office desks a) The L shape office desk should have the

(FACT) following dimensions: 1930mm x 1695mm x

32mm.

b) The office desk shall have an integrated

credenza and 3 drawer pedestals.

c) Brookhil veneer finish colour.

d) The office desk shall have cable routing

holes and cable tray.

Two-Seater a) The couch shall seat two people.

Couch (FAPP) b) The couch shall have a leather finish.

c) The couch should be black in colour.

d) The couch size shall be compact to ensure

it fits on the available space.

e) Features:

➢ Product Type - Couch

➢ Type - Standard 2-Seater Couch

➢ Material Range - Leather

➢ Seat Material - Full-Grain Leather

➢ Leg Material - Oak

➢ Product Assembly - Partial Assembly

Required

➢ Length - 1.8m

➢ Depth - 900mm

➢ Height - 860mm

➢ Seat Height - 460mm

➢ Seat Depth - 580mm

➢ Arm Height - 650mm

➢ Arm Width - 150mm

➢ Legs Height - 170mm

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3.1 Deliveries

3.1.1 Deliveries must take place within stipulated days, except in emergency circumstances;

delivery must be immediately

3.1.2 The service provider shall at all times remain fully and solely responsible for the

timeous delivery of service/goods to ATNS stations

3.1.3 The delivery of items to ATNS must include the on/off-loading thereof at the service

provider’s own risk and cost to the designated delivery address provided

3.1.4 Successful Service providers must supply and ensure their own labour for the

discharging of their duties at the designated ATNS site

3.2 Environmental Conditions

The bidder shall submit proof of the following requirements:

3.2.1 Sustainable materials to be used during the project to reduce the environmental and

social impact of the product lifecycle, i.e., suppliers must demonstrate environmental

responsibility of the selected manufactured products. The supplier’s product

manufacturing processes is to demonstrate the proactive management of

environmental aspects and compliance to relevant environmental legislation during the

production. Demonstrated by the submission of their respective environmental policy/

certification etc.

3.3 Regulations

The bidder shall submit proof of the following requirements:

3.3.1 The furniture items shall be in accordance with at least the following Acts and

regulations:

3.3.1.1 The Occupational Health and Safety Act, 1993 (Act ) as amended

3.3.1.2 South African Bureau of Standards: Test methods for non-metallic materials Part 100:

General (SANS 60811-100)

3.3.1.3 Section 28: Duty of care, of the National Environmental Management Act (NEMA)

3.4 Warranty

The bidder shall submit proof of the following requirements:

3.4.1 All furniture shall have a minimum 10 (ten)-year warranty.

3.4.2 The warranty commences once furniture has been delivered and shall cover all system

malfunctions as well as their auxiliaries.

3.4.3 Provide furniture and equipment guarantee

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3.5 General

3.5.1 The service provider must provide all equipment, materials, labour, and transport to

3.5.2 comprehensively execute the delivery of furniture.

3.5.3 The service provider will be responsible for providing staff which are sufficiently skilled

and qualified for successful execution of the work.

3.5.4 Provide quoted price which Include VAT and be valid for 90 days from closing date of

the quotation.

3.5.5 Must Comply with all statutory regulations.

3.6 Quality

Bid response documents may be sent to: e-submission (e-tender) system

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Simphiwe Qwabe CONTACT PERSON

Telephone

Telephone number +27 11 607 1189 number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system central

Compliance status pin: supplier

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick

Level verification sworn affidavit applicable

Certificate box]

Yes No

Yes

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes No

Accredited are you a foreign

Representative in based supplier for the [if yes, answer

SOUTH AFRICA FOR Yes No GOODS /SERVICES /WORKS THE

The goods offered? Questionnaire

/Services /works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

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Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

SBD 1 – Terms and Conditions for Bidding (PART B)
Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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SBD 3.1 – Pricing Schedule (Purchases)

Name of bidder: ..........................................................

Bid NO.: atns/bs/rfq31/2025/26_furniture

CLOSING TIME 11:00 CLOSING DATE: 17 July 2026

Offer to be valid for 60 days from the closing date of bid.

Item quantity description bid price in RSA currency

NO. ** (all applicable taxes included)

No. Description of Work Qty Unit Price Total Price

Office Desks 10 R R
Two-seater Couches 2 R R

Sub-Total (VAT Excl.) R

VAT 15% r

Grand Total R

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

MUST be completed/priced. Failure to comply with this instruction will result in the bid

being non-responsive.

Required by: ........................................
At: ........................................

.......................................

Brand and model ........................................
Country of origin ........................................
Does the offer comply with the specification(s)? *YES/NO
If not to specification, indicate deviation(s) ........................................

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Period required for delivery ........................................

*Delivery: Firm/not firm

Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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SBD 4 – Bidder’s Disclosure
Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest3 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State

institution

2.2

3 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

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Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

Quality Management

Source: FACT & FAPP - RFQ for Office Desks and Couches.pdf

3.6.1 Supply and delivery of services to ATNS Shall be carried out with best quality and to a

high class of workmanship

3.6.2 All work shall be carried out in accordance with the prevailing industry norms and best

practices.

3.6.3 The service provider shall maintain good housekeeping standards in the area where

S/he is working for the duration of the contract.

Quality Test

3.6.4 ATNS may from time to time test the quality of the services/product, and non-

compliance may result in the termination of the contract.

3.6 Contractors’ Responsibilities

The Contractor shall:

a) The service provider will be required to perform the following activities: same day services,

weekend services, after-hours services, public Holiday services, overnight express,

international courier service and any Ad-hoc logistics activities at the advise of ATNS.

b) Will ensure that all parcels/documents are delivered to the intended recipient.

c) Ensure that all work will be carried out to standards as required, as well as any applicable

governing law and/or regulations

d) The Service Provider will furnish proof of delivery of parcels/documents to ATNS with the

required level of detail monthly

e) Be fully responsible for meeting all requirements in this document regarding the Works.

f) Conduct any other reasonable work required to successfully deliver the services to ATNS

on time, on budget, at the accepted quality.

g) Conform to all relevant SANS standards, OHS Act regulations and all other legislation that

might be relevant to this Contract and the execution thereof.

h) Be fully responsible for obtaining (and keeping up to date with) said requirements above.

i) Be responsible for providing staff which are sufficiently skilled and qualified for successful

execution of the works.

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j) At all times remain responsible for ensuring that the staff complement is sufficient to

maintain the service levels and system performance.

k) Continuously ensure that all staff is suitable, able, and competent for the duties required

of them.

l) Continuously ensure that all staff is knowledgeable and trustworthy.

m) Ensure that all services are performed within the required Response Times as stipulated

in Service Levels.

n) Be responsible for holding all tools and/or special equipment that might be required for the

execution of the works.

o) Ensure that Safety equipment is used where applicable (e.g., safety, goggles, boots,

harness,

p) etc.) The Contractor, at his/her own expense shall provide such equipment, for his/her

employees. The Contractor shall apply the necessary discipline and control to ensure

compliance by his workers.

q) Ensure that No person shall perform an unsafe / unhygienic act or operation whilst on

Company premises.

r) Ensure that no unsafe/dangerous equipment or tools may be brought onto or used on

s) Company premises. The Company reserves the right to inspect all equipment/tools at any

time and to prevent/prohibit their use, without any penalty to the Company and without

affecting the terms of the Contract in any way.

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Validity Period

4.1. Proposals must remain valid for 90 days from submission.

4.2. Extensions may be requested, with bidders notified accordingly.

Correspondence

5.1. Clarifications

5.1.1. All queries should be directed to:

Officer: Acquisition Management

Simphiwe Qwabe: [email protected] (cc: [email protected])

5.1.2. Insert the reference number and description of tender on the subject line

Bid Submission Structure

6.1. The bid must be submitted in two (2) parcels through e-Submission (e-Tender)

system:

6.1.1. Parcel A – Administrative & Mandatory (Phase 1 & 2 Evaluation)

Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.1 & 6.1)

Phase 1: Administrative Requirements
Phase 2: Mandatory requirements

6.1.2. Parcel B – Price & Specific Goals (Phases 3 Evaluation)

SBD 3.1: Annexure B: Pricing schedule
SBD 6.1: Preference Points Claim Form
Central Supplier Database (CSD) Report
Companies and Intellectual Property Commission (CIPC) Documents
Shareholder Certificates
ID copies of shareholders
Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in Three (3) distinct stages

as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

Stage 1: Administrative Requirements

No. Requirement Description

7.1. South African Revenue Services The bidder must submit proof of tax

(SARS) Valid Tax Compliance Status compliance demonstrating that the bidder

PIN Document meets SARS requirements. SARS PIN must

remain valid for 90 days from submission

7.2. Non-Compliance with Administrative Requirements

7.3. If the Bidder fails to comply with any of the administrative requirements, or if ATNS is

unable to verify whether these requirements are met, ATNS reserves the right to:

7.3.1. Reject the bid and exclude it from further evaluation, or

7.3.2. Accept the bid for evaluation, subject to the following condition:

7.3.2.1. The Bidder must submit any supplementary information within seven (7) days to

achieve full compliance.

7.3.2.2. The supplementary information must strictly address administrative

requirements and not be substantive in nature.

Stage 2: Mandatory Requirements

8.1. Stage 2 of the evaluation process entails the assessment of mandatory requirements.

8.2. Failure to submit any of the mandatory requirements listed below will result in your bid

being deemed non-responsive and will therefore not be considered for evaluation in

the next phase.

8.3. Mandatory requirements are as follows:

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No. Mandatory Criteria Proof Required Notes / Conditions

8.3.1. Company Experience The bidder must provide a minimum of three 1. Failure to provide these documents will result in automatic

(3) contactable reference letters in the disqualification

provision of the service provider for the in 2. The document must be on the official letterhead of the

client organization (referee) supply, assembly and delivery of furniture on

The service must have been completed within the past 5

work done before. years

Each document must be signed by an authorized

representative of the client

Must include contact details for verification (phone number

and/or email address)

Letters of appointment, project award notifications, or

contracts will not be accepted as substitutes.

Failure to submit a valid and current document shall result

in a bidder not considered further in the evaluation process

8.3.2.

Bidder to submit valid Letter of Good Standing with

Proof of COIDA compliance

Compensation Commissioner (COIDA) from 1. Failure to submit a valid and current document shall result

(Compensation Fund) OR

Department of Employment and labour OR in a bidder not considered further.

Registered Mutual Association.

Registered Mutual Association Policy Insurance

Warranty The bidder must submit a valid The Warranty Certificate must be issued on the

Manufacturer’s Warranty Certificate or manufacturer’s official letterhead and must clearly

document indicate:

A warranty period of at least 12 months
Product description
Warranty terms and conditions
Manufacturer’s contact details for warranty claims
The document must clearly show:
Product name / model number

Bidder must submit a specification sheet or 3. Dimensions (height, width, depth)

Specification Compliance product brochure for each item proposed for 4. Materials (wood type, metal, fabric, finish)

supply and delivery. 5. Colour options

Failure to submit a valid and current document shall result

in a bidder not considered further in the evaluation process

Stage 3: Price and Preference Points for Specific Goals

a. The bid will be evaluated using the 80/20 point system.

Criteria Means of Verification Points

Price Proposed Bid Price 80,00

Preference Points Specific Goals 20,00

Total Points 100,00

b. The 80/20 price/preference points system will be applied to the evaluation of

responsive tenders up to and including a Rand value of R50’000’000 (all

applicable taxes included), whereby the order(s) will be placed with the

tenderer(s) scoring the highest total number of adjudication points.

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c. The formulae to be utilised in calculating points scored for price are as

follows:

Pt−Pmin

Ps= 80(1− )Pmin

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

i. The tendered amounts shall be evaluated based on the pricing

information provided by bidder in the applicable Standard Bidding

Document (SBD) for this bid:

Definition Required Evidence for Required

evaluation Document

SBD 3.1 Pricing Schedule (Purchases) Full completed and signed Standard

Bidding Document (SBD 3.1) and any

other Price related document as

requested in this bid.

d. Preference points will be based on the Specific Goal as per below:

a. Bidders must complete, sign and return the full “Invitation to Bid” document.

b. Bids submitted without a completed and signed Invitation to Bid will be deemed

to be non-responsive.

Pricing Schedule

a. Any budget amount that may be indicated in this document shall be deemed to

be a guide only and Bidders are expected to submit a costing that is fair and

reasonable.

b. All costs related to this assignment are to be allowed for in the pricing schedule

and in the formats prescribed and must be returned as part of the submission.

be non-responsive.

c. A pricing schedule with one of the specified elements (fees and reimbursable

costs) omitted from the costing, may be considered non-responsive.

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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SBD 3.1 – Pricing Schedule (Purchases)

Name of bidder: ..........................................................

Bid NO.: atns/bs/rfq31/2025/26_furniture

CLOSING TIME 11:00 CLOSING DATE: 17 July 2026

Offer to be valid for 60 days from the closing date of bid.

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

Compliance Requirements

Source: FACT & FAPP - RFQ for Office Desks and Couches.pdf (RFQ)

Tax Compliance Status compliance demonstrating that the bidder

tax compliance status (TCS) or PIN may also be made via e

Tax compliance system central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier database

CSD Report

CSD number

CSD number must be provided

Central Supplier Database

Central Supplier Database (CSD) Report

Central Supplier Database 20,00

Central Supplier Database (CSD)

Central Supplier Database (CSD), a CSD number must be provided

VAT Registration Number

SBD 3.1: Annexure B: Pricing schedule
SBD 6.1: Preference Points Claim Form
Central Supplier Database (CSD) Report

(SARS) Valid Tax Compliance Status compliance demonstrating that the bidder

Points Allocation: 20 points

B-BBEE Details: BE SENT TO: E-SUBMISSION (E-TENDER) SYSTEM

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Simphiwe Qwabe CONTACT PERSON

Telephone

Telephone number +27 11 607 1189 number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system central

Compliance status pin: supplier

Database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick

Level verification sworn affidavit applicable

Certificate box]

Yes No

Yes

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes No

Accredited are you a foreign

Representative in based supplier for the [if yes, answer

SOUTH AFRICA FOR Yes No GOODS /SERVICES /WORKS THE

The goods offered? Questionnaire

/Services /works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

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Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

SBD 1 – Terms and Conditions for Bidding (PART B)
Bid subm

Health & Safety

Source: FACT & FAPP - RFQ for Office Desks and Couches.pdf

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

ATNS Fraud Hotline: Fraud Hotline: 0800 222 335 (Freecall number available 24hrs); Email: [email protected] ; Deloitte Tip-offs

website www.tip-offs.com

Reference number atns/bs/rfq31/2025/26_furniture

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

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ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

➢ Length - 1.8m

➢ Depth - 900mm

➢ Height - 860mm

➢ Seat Height - 460mm

➢ Seat Depth - 580mm

➢ Arm Height - 650mm

➢ Arm Width - 150mm

➢ Legs Height - 170mm

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3.1 Deliveries

3.1.1 Deliveries must take place within stipulated days, except in emergency circumstances;

delivery must be immediately

3.1.2 The service provider shall at all times remain fully and solely responsible for the

timeous delivery of service/goods to ATNS stations

3.1.3 The delivery of items to ATNS must include the on/off-loading thereof at the service

provider’s own risk and cost to the designated delivery address provided

3.1.4 Successful Service providers must supply and ensure their own labour for the

discharging of their duties at the designated ATNS site

3.2 Environmental Conditions

3.3.1 The furniture items shall be in accordance with at least the following Acts and

regulations:

3.3.1.1 The Occupational Health and Safety Act, 1993 (Act ) as amended

3.3.1.2 South African Bureau of Standards: Test methods for non-metallic materials Part 100:

General (SANS 60811-100)

3.3.1.3 Section 28: Duty of care, of the National Environmental Management Act (NEMA)

3.4 Warranty

a) The service provider will be required to perform the following activities: same day services,

weekend services, after-hours services, public Holiday services, overnight express,

international courier service and any Ad-hoc logistics activities at the advise of ATNS.

b) Will ensure that all parcels/documents are delivered to the intended recipient.

c) Ensure that all work will be carried out to standards as required, as well as any applicable

governing law and/or regulations

d) The Service Provider will furnish proof of delivery of parcels/documents to ATNS with the

required level of detail monthly

e) Be fully responsible for meeting all requirements in this document regarding the Works.

f) Conduct any other reasonable work required to successfully deliver the services to ATNS

on time, on budget, at the accepted quality.

g) Conform to all relevant SANS standards, OHS Act regulations and all other legislation that

might be relevant to this Contract and the execution thereof.

h) Be fully responsible for obtaining (and keeping up to date with) said requirements above.

i) Be responsible for providing staff which are sufficiently skilled and qualified for successful

execution of the works.

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j) At all times remain responsible for ensuring that the staff complement is sufficient to

maintain the service levels and system performance.

k) Continuously ensure that all staff is suitable, able, and competent for the duties required

of them.

l) Continuously ensure that all staff is knowledgeable and trustworthy.

m) Ensure that all services are performed within the required Response Times as stipulated

in Service Levels.

n) Be responsible for holding all tools and/or special equipment that might be required for the

execution of the works.

o) Ensure that Safety equipment is used where applicable (e.g., safety, goggles, boots,

harness,

p) etc.) The Contractor, at his/her own expense shall provide such equipment, for his/her

employees. The Contractor shall apply the necessary discipline and control to ensure

compliance by his workers.

q) Ensure that No person shall perform an unsafe / unhygienic act or operation whilst on

Bidder must submit a specification sheet or 3. Dimensions (height, width, depth)

Specification Compliance product brochure for each item proposed for 4. Materials (wood type, metal, fabric, finish)

supply and delivery. 5. Colour options

a. As soon as it becomes known to the contractor that he/she will not be able to

deliver the services within the delivery period and/or against the quoted price

and/or as specified, ATNS must be given immediate written notice to this effect.

Contractual Terms

Source: FACT & FAPP - RFQ for Office Desks and Couches.pdf

a. Whilst ATNS have taken every reasonable step to ensure the accuracy of this

brief, the Company accepts no liability in relation to the accuracy of any

representations made. Bidders should accept that their tender response is on

the basis and reliance of its own judgment and information. ATNS reserves the

right to vary the scope and terms as described in this document. If any variation

does take place tenderer will be advised as soon as possible in writing.

b. The successful tenderer will be engaged subject to acceptance of a contract

containing the standard Terms and Conditions as given. The contract contains

standard clauses including a retention clause for non-satisfactory completion,

breach of contract and confidentiality clauses and a requirement for the

tenderer to have adequate professional indemnity insurance. All Tenderers

must bear in mind that if circumstances dictate, ATNS reserves its right to

withdraw from any commitments that will be entered into within this statement

of work.

c. All designs and documentation submitted by the tenderer will be treated as

confidential.

d. ATNS reserves the right to reject, withdraw or cancel any or all

Proposals/Tenders, to undertake discussions with one or more Tenderers and

to accept that tender or modified tender which in its sole judgment, will be most

advantageous to the Company, price and other evaluation factors having been

considered.

Cancellation of Procurement Process

a. This procurement process can be postponed or cancelled at any stage at the

sole discretion of ATNS provided that such cancellation or postponement takes

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place prior to entering a contract with a specific service provider to which the

bid relates.

Bid Submission Conditions, Instruction and Evaluation Process/Criteria

a. The Bid submission conditions and instructions as well as the evaluation

process/criteria have been noted. Non-compliance to any of these will result in

a bid being rejected.

Negotiation and Contracting

a. ATNS have the right to enter negotiation with one or more Bidders regarding

any terms and conditions, including price(s), of a proposed contract.

b. Under no circumstances will negotiation with any Bidders, including preferred

Bidders, constitute an award or promise/ undertaking to award the contract.

c. ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

d. A contract will only be deemed to be concluded when reduced to writing in a

formal contract and Service Level Agreement (if applicable) signed by the

designated responsible person of both parties.

e. ATNS also reserves the right to enter one contract with a Bidder for all required

functions or into more than one contract with different Bidders for different

functions.

Reasons for Rejection

a. ATNS shall reject a proposal for the award of a contract if the recommended

Bidder has committed a proven corrupt or fraudulent act in competing for the

particular contract.

b. ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

i. Have abused the SCM system of the ATNS.

ii. Have committed proven fraud or any other improper conduct in

relation to such system.

iii. Have failed to perform on any previous contract and the proof exists.

iv. Such actions shall be communicated to the National Treasury.

General Conditions of Contract

a. The General Conditions of Contract must be accepted.

Additional Information Requirements

a. During evaluation of the bids, additional information may be requested in

writing from Bidders. Replies to such request must be submitted, within 7

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working days or as otherwise indicated. Failure to comply, may lead to your

bid being disregarded.

b. No additional information will be accepted from any individual Bidder without

such information having been requested.

Confidentiality

a. The bid and all information in connection therewith shall be held in strict

confidence by Bidders and usage of such information shall be limited to the

preparation of the bid. Bidders shall undertake to limit the number of copies

of this document.

Intellectual Property, Inventions and Copyright

a. Copyright of all documentation relating to this contract belongs to the client.

The successful Bidder may not disclose any information, documentation, or

products to other clients without the written approval of the accounting authority

or the delegate.

b. This paragraph shall survive termination of this contract.

Non-Compliance with Delivery Terms

a. As soon as it becomes known to the contractor that he/she will not be able to

deliver the services within the delivery period and/or against the quoted price

and/or as specified, ATNS must be given immediate written notice to this effect.

ATNS reserves the right to implement remedies as provided for in the GCC.

Warrants

a. The bidder warrants that it can conclude this Agreement to the satisfaction of

Atns.

Parties not affected by waiver or breaches

a. The waiver (whether express or implied) by any Party of any breach of the

terms or conditions of this contract by the other Party shall not prejudice any

remedy of the waiving party in respect of any continuing or other breach of the

terms and conditions hereof.

b. No favour, delay, relaxation or indulgence on the part of any Party in exercising

any power or right conferred on such Party in terms of this contract shall

operate as a waiver of such power or right nor shall any single or partial

exercise of any such power or right under this agreement.

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Retention

a. On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without

the right of retention, to ATNS.

b. No agreement to amend or vary a contract or order or the conditions,

stipulations or provisions thereof shall be valid and of any force and effect

unless such agreement to amend or vary is entered into in writing and signed

by the contracting parties. Any waiver of the requirement that the agreement

to amend or vary shall be in writing, shall also be in writing.

Central Supplier Database

a. It is a requirement that all suppliers/ services providers to ATNS shall be

registered on the National Treasury Central Supplier Database (CSD).

b. Bidders are therefore required to register as a supplier on the CSD before

submitting a bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

c. Bidders are therefore required to submit proof of their registration on the CSD,

or if not yet registered, provide proof of their application to be registered, with

their bid.

d. No bid will be awarded, and a contract concluded with a bidder who is not

registered on the CSD.

Format of Bids

a. Bidders must complete all the necessary bid documents and undertakings

required in this bid document. Bidders are advised that their proposal should

be concise, written in plain English and simply presented.

b. If applicable, Bidders are to set out their proposal in the format prescribed

hereunder. This means that the proposal must be structured in the parts noted

below. Information not submitted in the relevant part, may not be considered

for evaluation purposes.

SARS Tax Clearance Certificate(S)

a. Bidde must ensure compliance with their tax obligations.

b. Bidders are required to submit their unique personal identification number (PIN)

issued by SARS to enable the organ of state to view the taxpayer’s profile and

tax status.

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c. Application for tax compliance status (TCS) or PIN may also be made via e-

filing. To use this provision, taxpayers will need to register with SARS as e-

filers through the website www.sars.gov.za

d. Bidders may also submit a printed TCS together with the bid.

e. In bids where consortia/ joint ventures/ sub-contractors are involved; each party

must submit a separate proof of TCS/ PIN/ CSD number.

f. Where no TCS is available, but the bidder is registered on the Central Supplier

Database (CSD), a CSD number must be provided.

g. Bids submitted without any one of the above, will be deemed to be non-

responsive.

Declaration of Interest

a. Each party to the bid must complete and return the “Declaration of Interest”.

b. Bids submitted without a complete and signed Declaration of Interest will be

deemed to be non-responsive.

Invitation to Bid

a. Bidders must complete, sign and return the full “Invitation to Bid” document.

b. Bids submitted without a completed and signed Invitation to Bid will be deemed

to be non-responsive.

Section a: introduction and scope of work ..................................................... 7

Introduction ............................................................................................... 7
Purpose of the Bid ...................................................................................... 9
Scope of Work............................................................................................ 9
Validity Period .......................................................................................... 13
Correspondence ...................................................................................... 13
Bid Submission Structure ..................................................................... 13

Section b: bid evaluation process ...................................................................... 14

Stage 1: Administrative Requirements ....................................................... 14
Stage 2: Mandatory Requirements ............................................................. 14
Stage 3: Evaluation for Price and ATNS Specific Goals ................................. 15
Verification of Specific Goals .................................................................... 17
ATNS Specific Goals ................................................................................. 17

Section c: RFQ conditions and instructions to bid ....................................... 18

Disclaimer ............................................................................................... 18
Contract Terms ........................................................................................ 18
Cancellation of Procurement Process ........................................................ 18
Bid Submission Conditions, Instruction and Evaluation Process/Criteria ...... 19
Negotiation and Contracting ..................................................................... 19
Reasons for Rejection ............................................................................... 19
General Conditions of Contract ................................................................. 19
Additional Information Requirements ........................................................ 19
Confidentiality ......................................................................................... 20
Intellectual Property, Inventions and Copyright ........................................... 20
Non-Compliance with Delivery Terms ........................................................ 20
Warrants .................................................................................................. 20
Parties not affected by waiver or breaches ................................................. 20
Retention ................................................................................................. 21
Central Supplier Database ........................................................................ 21
Format of Bids ......................................................................................... 21
SARS Tax Clearance Certificate(S) ............................................................. 21

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Declaration of Interest .............................................................................. 22
Invitation to Bid ........................................................................................ 22
Pricing Schedule ...................................................................................... 22
Registration On the CSD ........................................................................... 22

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Quotation (RFQ).

3.4.1 All furniture shall have a minimum 10 (ten)-year warranty.

3.4.2 The warranty commences once furniture has been delivered and shall cover all system

malfunctions as well as their auxiliaries.

3.4.3 Provide furniture and equipment guarantee

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3.5 General

3.5.1 The service provider must provide all equipment, materials, labour, and transport to

3.5.2 comprehensively execute the delivery of furniture.

3.5.3 The service provider will be responsible for providing staff which are sufficiently skilled

and qualified for successful execution of the work.

3.5.4 Provide quoted price which Include VAT and be valid for 90 days from closing date of

the quotation.

3.5.5 Must Comply with all statutory regulations.

3.6 Quality

Quality Standards

3.6.1 Supply and delivery of services to ATNS Shall be carried out with best quality and to a

high class of workmanship

3.6.2 All work shall be carried out in accordance with the prevailing industry norms and best

practices.

3.6.3 The service provider shall maintain good housekeeping standards in the area where

3.6.4 ATNS may from time to time test the quality of the services/product, and non-

compliance may result in the termination of the contract.

3.6 Contractors’ Responsibilities

6.1. The bid must be submitted in two (2) parcels through e-Submission (e-Tender)

system:

6.1.1. Parcel A – Administrative & Mandatory (Phase 1 & 2 Evaluation)

Volume 1A: General instructions and administrative requirements

(Excluding SBD 3.1 & 6.1)

Phase 1: Administrative Requirements
Phase 2: Mandatory requirements

6.1.2. Parcel B – Price & Specific Goals (Phases 3 Evaluation)

SBD 3.1: Annexure B: Pricing schedule
SBD 6.1: Preference Points Claim Form
Central Supplier Database (CSD) Report
Companies and Intellectual Property Commission (CIPC) Documents
Shareholder Certificates
ID copies of shareholders
Valid B‐BBEE Certificate or Sworn Affidavit (for EMEs/QSEs)

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Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in Three (3) distinct stages

as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

Stage 1: Administrative Requirements

Manufacturer’s Warranty Certificate or manufacturer’s official letterhead and must clearly

document indicate:

A warranty period of at least 12 months
Manufacturer’s contact details for warranty claims

b. The Company reserves the right to reject any or all Bids, to undertake

discussions with one or more Bidders, and to accept that Bid or modified Bid

which in its sole judgment, will be most advantageous to the Company, price

and other evaluation factors having been considered.

Contract Terms