Integrated pa, fire alarm & voice evacuation system – government RFQ in gauteng

{"closingDate":"27 July 2026","closingTime":"11:00 AM","briefingSession":"{"date":"27 July 2026","time":"11H00am","venue":"ION, TESTING AND COMMISSIONING OF","is_compulsory":true}"}

{"name":"Lesebelele Seteno ([email protected])","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"REQUEST FOR PROPOSAL"}

Must have valid CIDB Registration Grade 1SF or higher. Must be registered with CIPC and SARS (Tax Compliance PIN valid at closing). Must provide COIDA Letter of Good Standing. Must submit proof of authorization from equipment manufacturer/distributor to supply, install, and commission the system. Must provide an Electrical Certificate of Compliance (COC) upon completion. Must submit two reference letters for similar completed PA, Voice Evacuation, or Fire Alarm System projects. Must not be listed in the Register for Tender Defaulters or Restricted Suppliers.

Section 3

1. Project Information

Contract Period: 60 Calendar Days

Evaluation: Administrative Compliance followed by Price Only (No Functionality

Evaluation).

2. Mandatory Requirements

2.1 Valid CIDB Registration – Grade 1SF or higher.

2.2 CIPC Registration Certificate.

2.3 SARS Tax Compliance Status PIN (valid at closing date).

2.4 Proof of registration with the Compensation Fund (COIDA Letter of Good Standing),

where applicable.

2.5 Completed and signed SBD 3.3 and Pricing Schedule (Bill of Quantities).

2.6 Completed and signed Declaration of Interest and any SCM returnable schedules

required by the Employer.

2.1 Proof that the bidder is authorised by the proposed equipment manufacturer/distributor to

supply, install and commission the proposed system to be submitted at handover.

2.2 Electrical Certificate of Compliance (COC) to be provided at project completion.

2.3 As-built drawings, Operation & Maintenance Manuals and Commissioning Certificates to

be submitted at handover.

2.4 Two (2) reference letters for similar completed projects involving the design, supply,

installation and commissioning of Public Address (PA), Voice Evacuation and/or Fire

Detection and Alarm Systems

3.1 Design, supply, install, test and commission an integrated PA, Voice Evacuation, Smoke

Detection and Fire Alarm System.

3.2 Provide coverage for the Main Hall (~1,000 occupants), Gallery (~150 occupants),

stage, offices and escape routes.

3.3 Integrate the new installation with the existing main control system located

approximately 150 m away.

3.4 Provide all fire-rated cabling, containment, programming, testing, commissioning and

training.

4. Provisional Bill of Quantity

Item Description Unit Qty Rate Amount

A1 Preliminaries & General Item 1

A2 System Design and Shop Item 1

Drawings

B1 PA & Voice Evacuation Item 1

Equipment

C1 Addressable Fire Detection Item 1

Equipment

D1 Fire-rated Cabling and 150 Item 1

m Backbone

E1 Electrical Installation Item 1

F1 Programming, Testing and Item 1

Commissioning

G1 Training, As-built Drawings, Item 1

O&M Manuals and

Section 2

Bid number: RFQ 10068294

Bid description: design, supply, installation, testing and commissioning of

An integrated public address (pa), voice evacuation, smoke detection and

3.2 Provide coverage for the Main Hall (~1,000 occupants), Gallery (~150 occupants),

stage, offices and escape routes.

3.3 Integrate the new installation with the existing main control system located

approximately 150 m away.

3.4 Provide all fire-rated cabling, containment, programming, testing, commissioning and

training.

D1 Fire-rated Cabling and 150 Item 1

m Backbone

E1 Electrical Installation Item 1

F1 Programming, Testing and Item 1

Closing time : closing date :

Offer to be valid for 7 days from the closing date of bid.

NO (all applicable taxes included)

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4.1 Travel expenses (specify, for example rate/km and total km, class of air travel, etc.). Only actual costs are recoverable. Proof of the expenses incurred must accompany certified invoices.

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example consumer price index. ...............

*[Delete if not applicable]

These are documents required for this bidding. Should the bidder fail to submit the following documents, the bid will be disqualified automatically: Item Description Mandatory Submitted Yes No 1 Technical Proposal Yes 2 Pricing Schedule (Firm Pricing) SBD 3.3 Yes 3 Bidder’s Disclosure (SBD 4) Original completed and Yes signed. 4 Preference Point Claim form (SBD 6.1) Original Yes completed and signed. 5 Did you submit a valid CIDB Registration (1SF or Yes higher)? 6 Did you submit a valid COIDA Letter of Good Yes Standing? 7 Did you submit copies of full Company Registration Yes documents? 8 Did you submit copies of South African IDs’ for Yes shareholders? 9 Did you submit your company profile? Yes 10 Did you submit a detailed CSD report and SARS Yes Issued PIN? 11 Did you submit one (1) electronic copy of the RFQ? Yes 12 Joint Venture / Consortium agreement / Trust Deed (if Yes applicable)

Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed?

Certified copies of shareholders certificates

Certified copy of Company Registration documents

Certified copy of ID documents of the Directors or Members Service Provider’s Name : ....................................................... Completed by : ....................................................................... Signature: .............................................................................. Non-Compulsory Briefing Session Section 2 BID NUMBER: RFQ 10068294 BID DESCRIPTION: DESIGN, SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF AN INTEGRATED PUBLIC ADDRESS (PA), VOICE EVACUATION, SMOKE DETECTION AND FIRE ALARM SYSTEM LINKED TO THE EXISTING MAIN CONTROL SYSTEM BID CLOSING DATE : 27 July 2026 CLOSING TIME : 11H00am NON-COMPULSORY SITE BRIEFING SESSION : YES Venue: Gauteng Provincial Legislature Date: 23 July 2026 Time: 11h00 am Address: 43 Rissik Street or CNR City Hall & Helen Joseph Street. Contact Person: Lesebelele Seteno ([email protected]) I/We hereby declare that I/we attended the non-compulsory site visit to understand the requirements of the GPL to supply all or any of the supplies and/or to render all or any of the services described in the attached bid documents, on the terms and conditions and in accordance with the specifications stipulated in the bid documents. I, THE UNDERSIGNED (NAME)................................................................................. CERTIFY THAT THE INFORMATION FURNISHED AT THE NON-COMPULSORY SITE VISIT WAS UNDERSTOOD. SIGNATURE OF BIDDER OR ASSIGNEE(S) .................................. DATE: ................................... Position ............................................................................................................................ Name Bidder ............................................................................................................................ Name of Company..................................................................................................................... SIGNATURE OF GPL OFFICIAL________________________________DATE: ____________________ of SBD 3.3 TOTAL (Excl. VAT) VAT (15%) TOTAL (Incl. VAT)

Points Allocation: 2 points

B-BBEE Details: CEPT THAT THE PROCURING INSTITUTION MAY REJECT THE BID OR TAKE

Appropriate action against me if this declaration is false.

of

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

of

Sbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

✓ the 80/20 system for requirements with a Rand value of up to R50 000 000.00 (all

applicable taxes included); and

✓ The applicable preference point system for this tender is the 80/20 preference point

system. The lowest/highest acceptable tender will be used to determine the accurate

system once tenders are received.

1.2 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.3 The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

Procurement regulations 2022

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general tender and preferential procurement regulations, 2022

1.1 The following preference point systems are applicable to invitations to tender:

✓ the 80/20 system for requirements with a Rand value of up to R50 000 000.00 (all applicable taxes included); and

✓ The applicable preference point system for this tender is the 80/20 preference point system. The lowest/highest acceptable tender will be used to determine the accurate system once tenders are received.

1.2 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.3 The maximum points for this tender are allocated as follows:

Price 80

Specific goals 20

Total points for price and specific goals 100

1.4 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.5 The Gauteng Provincial Legislature reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P min Pt−P min

Ps = 80 (1 − ) or Ps = 90 (1 − )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P max Pt−P max

Ps = 80 (1 + ) or Ps = 90 (1 + )

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

3.2.2. Points awarded for specific goals

3.2.2.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

3.2.2.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system.

3.2.2.3 Specific Goals

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

1. Black Ownership (7)

Enterprise is 100% Black Owned 7 Registration

Enterprise is 51% Black Owned 5 documents and ID

Enterprise is less 51% Black Owned 3 Copy

Enterprise is not Black Owned 0

2. Women Ownership (5)

Enterprise is 100% Women Owned 5

Enterprise is 51% Women Owned 3

Enterprise is less 51% Women 1 Registration

Enterprise is not Women Owned 0 Copy

3. Youth Ownership (5)

Enterprise is 100% Youth Owned 5

Enterprise is 51% Youth Owned 3 Registration

Enterprise is less 51% Youth Owned 1 documents and ID

Enterprise is not Youth Owned 0 Copy

4. PWDs Ownership (3)

Enterprise is 100% PWDs Owned 3

Letter from the Enterprise is 51% PWDs Owned 2

doctor Enterprise is less 51% PWDs Owned 1

Enterprise is not PWDs Owned 0

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of

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** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance

fund contributions and skills development levies.

4.2 Other expenses, for example accommodation (specify, e.g. Three star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be

checked for correctness. Proof of the expenses must accompany invoices.

4.1 Name of company/firm...............................................................................

4.2 Company registration number: .....................................................................

4.3 Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

4.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Specification

Section 3

ADMINISTRATIVE BASIC COMPLIANCE Section 1 REQUIREMENTS

the bid will be disqualified automatically:

Issued PIN?

11 Did you submit one (1) electronic copy of the RFQ? Yes

12 Joint Venture / Consortium agreement / Trust Deed (if Yes applicable):

• Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed?

✓ Certified copies of shareholders certificates

✓ Certified copy of Company Registration documents

✓ Certified copy of ID documents of the

9. Any enquiries regarding bidding procedures may be directed to the –

9.1 Any enquiries regarding the bidding procedure may be directed to:

Department: Supply Chain Management

Contact Person: Vhukhudo Letshokota

E-mail address: [email protected]

9.2 Any enquiries regarding technical information may be directed to:

Department: Building Management

Contact Person: Lesebelele Seteno

E-mail address: [email protected]