Msunduzi Municipality's Area of Jurisdiction - Pietermaritzburg - Pietermaritzburg - 3201
Organization Type
GOVERNMENT
Published
01 Jul 2026
OCDS Reference
ocds-9t57fa-160783
Summary
Msunduzi local municipality is seeking a qualified service provider or consortium to compile a grap-compliant fixed asset register, unbundle infrastructure assets, and conduct conditional assessments and valuations of all municipal assets. The contract spans three years and requires proven municipal financial expertise in asset management, with services commencing within 7 days of award.
Key Requirements
Compile a GRAP-compliant fixed assets register
Unbundle infrastructure assets
Conduct condition assessment and valuation of assets
Msunduzi Municipality's Area of Jurisdiction - Pietermaritzburg - Pietermaritzburg - 3201
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdfReview complete
Description
Important Dates
01 Jul
2026
PUBLICATION
Tender Published
Tender was published
06 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Msunduzi Municipality seeks a service provider to compile a GRAP-compliant fixed asset register, unbundle infrastructure assets, conduct condition assessments, and perform asset valuations over a three-year period.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Purpose: Compile a GRAP compliant fixed asset register, unbundle infrastructure assets, conduct conditional assessment and valuation of assets for Msunduzi Municipality.
Contract duration: 3 years from award.
Requires proven municipal financial expertise in asset management.
Deliverables include: project implementation plan, physical identification/verification of all assets, unbundling per GRAP 17, serial number identification, useful life/residual value review, impairment assessment, working papers for GRAP 3, asset valuation per Directive 7, reconciliation of completed projects, GPS coordinates for immovable assets, loading asset register with supporting documents, monthly audit file, property valuation per GRAP, physical property identification/photography, GIS and deeds linking, training and skills transfer, heritage asset revaluation per GRAP 103, asset management policy review, audit finding support, and SAP/mSCOA-compliant fixed asset listing.
Submit tender in a sealed envelope marked with "CONTRACT No. SCM 2 OF 26/27" and the contract description.
Place the sealed envelope in the Tender Box at Msunduzi Municipality's Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201, before 12h00 on Thursday, 6 August 2026.
Submit both a hard copy and a CD/USB flash drive containing the tender.
Complete the Tender Document in handwriting or typed; all corrections must be counter-signed (no correction fluid).
Complete and sign the Tender Form; failure to do so renders the bid unresponsive.
Complete all Data Sheets in full, including: Declaration of Interest (MBD 4), Authority to Sign Document, Pricing Schedule (MBD 3.1/3.2/3.3), Declaration of Bidder's Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9).
Attach a valid Tax Clearance Status Verification Pin and CSD Supplier Number with Unique Registration Reference Number.
All prices must include VAT regardless of VAT vendor status.
Attend the compulsory Tender Briefing Meeting and submit the signed Tender Briefing Certificate; non-attendance disqualifies the tender.
For Joint Ventures/Consortiums, submit Tax Compliance Status Verification Pins, CSD Reports, signed declarations, and an undertaking from all parties.
Tender validity period is four (4) months from closing date.
Failure to comply with mandatory requirements (e.g., SAICA CA(SA) director) results in disqualification.
Tender Document completed in handwriting/typed, corrections counter-signed.
Tendered amounts arithmetically checked, totals carried to Summary Page and Tender Form.
All required information submitted.
Compulsory Tender Briefing/Site Inspection certificate completed and signed.
All Declarations completed and signed (Commissioner of Oaths if applicable).
Tender Form completed and signed.
Valid Tax Clearance Status Verification Pin attached.
CSD Supplier Number and Unique Registration Reference Number submitted.
Prices include VAT.
Submit sealed envelope marked with contract number and description to Central Stores, 2 Abattoir Road, Pietermaritzburg, before 12h00 on 6 August 2026.
Submit hard copy and CD/USB flash drive.
Complete all Data Sheets: Declaration of Interest (MBD 4), Authority to Sign, Pricing Schedule (MBD 3.1/3.2/3.3), Declaration of Bidder's Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9).
Joint Venture/Consortium: Tax Compliance Pins, CSD Reports, signed declarations, undertaking from all parties.
Two-stage evaluation: Stage One – Functionality; Stage Two – 80/20 Preference Point System.
Stage One Functionality (max 85 points):
Experience of a director/member/partner in GRAP compliant Fixed Asset Register, unbundling, conditional assessment and valuation (max 10 points).
References from municipalities where relevant projects were executed (max 10 points).
Project team (minimum 2 persons) qualifications in Engineering, Accounting, Property Valuation and experience (max 40 points).
Detailed Project Plan and Methodology (max 25 points).
Minimum threshold to qualify for Stage Two: 65 points.
Stage Two – Verification System Capabilities: Live demonstration of asset verification system must show ability to: scan asset barcode, record/transfer location, take 2-3 pictures, grade asset condition, produce data reports, produce room inventory. Failure to demonstrate any capability results in disqualification.
Stage Three – Specific Goals (max 20 points) added to price points (max 80 points):
Black Owned Enterprise (BOE) ≥51% black ownership/management control: 10 points.
Determine GPS coordinates for all immovable assets.
Load infrastructure asset register with verification reports, general ledger, supporting documents; ensure GRAP-compliant reporting including disclosure notes.
Develop and maintain monthly audit file for asset management (purchases, disposals, reconciliations).
Value properties per GRAP; apply correct valuation method for fair value.
Physically identify and photograph each property; measure improvements; document construction elements, conditions, neighbourhood, access.
Digitalize structures on large land parcels from aerial imagery.
Report single value per registered parcel with multiple structures, including property description, location, improvement details, title deed info, tenancies, municipal planning/rating info, market analysis, valuation method and date, fair value.
Link land parcels to GIS and deeds information.
Train asset management officials on the job and transfer skills.
Revalue and assess heritage assets per GRAP 103.
Review asset management policy and procedure manual.
Assist in addressing audit findings on movable, intangible, immovable assets.
Prepare fixed asset listing in SAP-compatible, mSCOA-compliant format.
Commencement of services within 7 days from date of award.
Coordination at 341 Church Street, Professor Nyembezi Building, 5th Floor.
Service provider must use its own assets/computer equipment.
Compliance with legislation: GRAP, Municipal SCM Regulations 2005, MFMA, Asset Management Policy, SCM Policy, Municipal Asset Transfer Regulations 2008, Property Valuers Profession Act, OHS Act, Income Tax Act, VAT Act, Labour Relations Act.
Methodology
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Submit a detailed project plan and methodology covering the following headings (each worth 5 points, total 25):
Verification and conditional assessment of assets.
Unbundling and capitalization of infrastructure assets.
Valuation of properties and GIS support.
Valuation of Heritage assets.
Reporting in terms of GRAP quoting relevant standards.
Plan must include timelines, quality assurance plan, audit support, and skills transfer.
No submission or plan not covering all headings or lacking timeframes scores 0.
Project implementation plan required for mobilisation, planning, and project management.
Methodology must address physical identification, verification, unbundling, valuation, GPS coordinates, GIS linking, training, and audit support.
Experience & Qualifications
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
At least one director/member/partner must have experience in GRAP compliant Fixed Asset Register, unbundling, conditional assessment and valuation.
Mandatory: At least one director must be SAICA CA(SA) – submit copy of membership certificate.
Submit detailed CVs, organogram, contactable references, copies of qualifications and professional registrations.
Professional engineers must be registered per Engineering Profession Act for reserved work.
Quality Management
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Quality assurance plan required as part of project plan and methodology (5 points in functionality).
Detailed project plan must include timelines, quality assurance plan, audit support, and skills transfer.
Asset verification system must demonstrate capabilities: scan barcode, record/transfer location, take pictures, grade condition, produce reports, produce room inventory.
Municipality reserves right to verify validity of all submitted information.
Audit support: assist in providing information to auditors within stipulated timeframes, respond to audit findings, address audit findings on assets.
Pricing Schedule
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Complete pricing schedule with rates for each asset class and service category; all prices must include VAT.
Sections:
Movable assets (annually): Containers (28), Fire & Medical (692), Furniture & Fittings (29,879), Motor Vehicles & Trailers (1,032), Office Equipment (9,344), Plant & Equipment (7,012).
Infrastructure assets (3-year physical verification): Electricity Reticulation (11,080), IT Infrastructure (39), Railway Lines (32), Roads (19,075), Security Systems (302), Sewerage Reticulations (11,653), Solid Waste (95), Stormwater (1,198), Water Reticulation (13,542), Buildings (449), Community Buildings (122), Recreational Facilities (124), Other Properties (829).
Intangible assets (annually).
Work-in-progress; unbundling and capitalization of infrastructure (annually).
Valuation of properties and GIS support (annually): Investment property (670), Land PPE (4,734), Land Inventory (6,418).
Conditional assessment and valuation of additions (annually; revaluation of artworks/jewellery once): Artworks (3,264), Crematoriums (1), Jewellery (2), Land (6), Legal Deposits (5 categories), Museums/Art Gallery (3), Parks (3), Stadiums (1), Swimming Pools (1).
GRAP reporting: policy review, working papers for change in estimate/residual values (GRAP 3), impairment calculations (GRAP 21), GL/trial balance to FAR reconciliations, year-end valuation report reconciliations and journals.
Audit support and skills transfer: assist with auditor information, respond to audit findings, address audit findings on assets, train officials.
Prices fixed for contract period, escalate annually based on Consumer Price Index.
Municipality reserves right to negotiate prices with appointed service provider.
Insurance required: Third party liability to R1,000,000.00 and professional indemnity insurance equal to contract value, both in force for contract duration.
Retention and sureties: Not applicable.
Penalties: 0.1% of total contract value per calendar day for failure to complete milestones/phases as per project plan.
Payment terms: Based on project milestones as agreed between parties.
Valid CSD registration (CSD Supplier Number and Unique Registration Reference Number) – mandatory for award.
Valid Tax Clearance Certificate and Tax Compliance Status Verification Pin from SARS; must be submitted with tender.
CIPC registration certificate required.
B-BBEE: Preference points for specific goals (BOE, WOE, locality) – complete Annexure B and submit proof.
Mandatory: At least one director must be accredited and registered with SAICA as a CA(SA) – submit copy of SAICA membership certificate.
Professional registrations required for project team: ECSA (engineering), SAGC (GIS), SACPVP (property valuation).
Compliance with all listed legislation: GRAP, Municipal SCM Regulations, MFMA, Asset Management Policy, SCM Policy, Municipal Asset Transfer Regulations, Property Valuers Profession Act, OHS Act, Income Tax Act, VAT Act, Labour Relations Act.
Prohibition on awards to persons in service of the state.
Municipal fees declaration must be signed.
Joint Venture/Consortium: submit Tax Compliance Pins, CSD Reports, signed declarations, and undertaking from all parties.
No assignment or subletting without written consent.
Must attend compulsory briefing and demonstrate system capabilities live.
Business located within Msunduzi Municipality jurisdiction: 5 points.
Complete Annexure B in full and submit proof (CSD registration, utility bill/lease agreement) to claim points.
Points awarded per Preferential Procurement Regulations 2022.
Municipality expects support for BEE/SMME initiatives in Pietermaritzburg and Midlands Region.
Health & Safety
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Comply with OHS Act; work falls within scope of construction/engineering activities.
Keep incident records per GAR Clause 10(1).
Investigate incidents per GAR Clause 10(2).
Records examined by Safety Committee per GAR Clause 10(3).
Furnish divisional inspector with returns per GAR Clause 14.
Designate full-time employee to supervise work per GAR Clause 11.
Notify divisional inspector in writing before work: address, nature, start/end dates.
Register as employer under COID Act and pay assessments.
Comply with Labour Relations Act, BCE Act, Income Tax Act, VAT Act.
Service provider absolves Council from all claims arising from execution of contract.
Insurance: third party liability R1,000,000 and professional indemnity equal to contract value.
Environmental
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
No explicit environmental requirements stated in the tender document.
Asset classes include infrastructure such as electricity reticulation, roads, sewerage, stormwater, water reticulation – environmental considerations may apply indirectly through asset condition assessments.
No specific environmental impact or sustainability requirements mentioned.
Contractual Terms
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Domicilium citandi et executandi: Council – City Hall, 169 Chief Albert Luthuli Street, Pietermaritzburg; Service Provider – address in Tender Form.
Either party may change domicilium with 1 month written notice, address must be in South Africa.
No assignment or subletting without written consent.
Information in tender document confidential per Promotion of Access to Information Act; Council may request references and examine bona fides.
Contract governed by South African law; disputes settled in South Africa.
Service provider pays all royalties/patent rights and indemnifies Council.
Contract must conform to all applicable laws and by-laws.
Compliance with all listed legislation: GRAP, Municipal SCM Regulations 2005, MFMA, Asset Management Policy, SCM Policy, Municipal Asset Transfer Regulations 2008, Property Valuers Profession Act, OHS Act, Income Tax Act, VAT Act, Labour Relations Act.
Municipal fees declaration must be signed.
Municipality reserves right to verify validity of submitted information.
Section
Source: Tender Document-SCM 2 of 26-27-GRAP Compliant Fixed Assets Register.pdf
Two-stage evaluation: Stage One – Functionality; Stage Two – 80/20 Preference Point System.
Stage One Functionality (max 85 points):
Director/member/partner experience in GRAP compliant Fixed Asset Register, unbundling, conditional assessment and valuation (max 10 points).
Municipal references (max 10 points).
Project team qualifications (min 2 persons) in Engineering, Accounting, Property Valuation and experience (max 40 points).
Detailed Project Plan and Methodology (max 25 points).
Minimum threshold: 65 points.
Stage Two – Verification System Capabilities: Live demonstration must show ability to scan asset barcode, record/transfer location, take 2-3 pictures, grade asset condition, produce data reports, produce room inventory. Failure to demonstrate any capability disqualifies bidder.
Stage Three – Specific Goals (max 20 points):
BOE ≥51% black ownership/management control: 10 points.
WOE ≥51% woman ownership/control: 5 points.
Business located within Msunduzi Municipality jurisdiction: 5 points.
Price points: max 80 points.
Must meet mandatory requirements (SAICA CA(SA) director) to be evaluated.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Msunduzi Municipality's Area of Jurisdiction - Pietermaritzburg - Pietermaritzburg - 3201
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
03 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Get deep intelligence on Activities of head offices; management consultancy activities. Unlock full pricing strategies, bid frequency, and historical win rates.