Umlalazi municipality is inviting bids from eligible service providers for a three-year contract to supply and manage an online sts prepaid vending and management system. The system must serve approximately 6,000 prepaid electricity meters, integrate with the municipality's phoenix ERP system, and be fully compliant with sts and nrs standards. This tender is for companies that own an sts-compliant prepaid vending system and can provide comprehensive vending, management, and reporting services.
Key Requirements
Bidders must own an STS-compliant prepaid vending and management system and provide a certificate of ownership.
Submit a sealed tender endorsed with the tender number and description, hand-delivered to the Tender Box at SCM offices, KV Challenor Street (Industrial Area), Eshowe, by 12:00 on 13 August 2026.
Complete and sign all returnable documents, including tax clearance, CSD registration, rates clearance, Workmen's Compensation, and audited financial statements if the bid exceeds R10 million.
The system must handle over 5,000 customers and 18,000 transactions per month, operate 24/7, and interface with the PHOENIX ERP system.
Provide a seamless migration of existing data (at least 3 years of history) and ensure data backup and recovery at the tenderer's cost.
Functionality evaluation includes experience (30 points), key personnel (45 points), third-party vending footprint (15 points), and disaster recovery plan (10 points).
Successful bidder must furnish a performance security of 10% of the contract value within 30 days of award.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
uMlalazi Municipality invites tenders for a three-year contract to supply and manage an online STS (Standard Transfer Specification) compliant prepaid electricity vending and management system. The municipality has approximately 6,000 prepayment meters and requires a system that integrates with their PHOENIX ERP financial system, supports third-party vending through major banks and retailers, and provides 24/7 real-time vending capabilities with comprehensive reporting, arrears management, and disaster recovery.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Closing date: 13 August 2026 at 12:00.
Tender documents available for purchase from 14 July 2026 to 12 August 2026.
No briefing session scheduled.
Mandatory objection period: 14 days after award decision for appeals.
Submit sealed tender envelope endorsed with tender number and description.
Hand deliver to the Tender Box at SCM offices, KV Challenor Road (Industrial Area), Eshowe.
Deadline: 13 August 2026 at 12:00. Late, emailed, or electronically altered tenders will not be considered.
Include all returnable documents fully completed and signed on all pages with allocated signing spaces.
Proof of purchase of tender document required if purchased directly from municipality.
Tender validity period is 120 days.
Any upward amendment of tendered price will invalidate the bid.
Canvassing is prohibited and leads to disqualification.
Tender documents available for purchase at Municipal offices, Financial Services Revenue Section, Hutchinson Street, Eshowe, Monday-Friday 08:30-14:30, from 14 July to 12 August 2026, cost R1000 non-refundable.
EFT payment to First National Bank, Acc No: 52191090523, Branch: 220230, reference company name; proof required.
Municipality not liable for bid preparation costs; withdrawal after acceptance liable for re-advertising costs.
Alternatives allowed if submitted additionally based on specifications.
Mandatory 14-day objection period after award.
Confidentiality clauses restrict use of contract information.
Returnable Documents
Source: PREPAID METRES DOCUMENT..pdf (TENDER)
Submit all listed returnable documents fully completed and signed on all pages with signing spaces.
Compulsory documents include: Proof of tender purchase (if applicable), tax clearance, company registration, CSD proof, rates clearance, Workmen’s Compensation proof, audited financials if price ≥ R10 million, STS ownership certificate.
Combination: EME/QSE 100% black (youth, women, disabled, military veterans) residing in municipality (2 points).
Special Conditions
Source: PREPAID METRES DOCUMENT..pdf (TENDER)
Tender documents available for purchase at Municipal offices, Financial Services Revenue Section, Hutchinson Street, Eshowe, Monday-Friday 08:30-14:30, from 14 July to 12 August 2026, cost R1000 non-refundable.
EFT payment to First National Bank, Acc No: 52191090523, Branch: 220230, reference company name; proof required.
Tender validity: 120 days.
No upward price amendments allowed.
Municipality not liable for bid preparation costs; withdrawal after acceptance liable for re-advertising costs.
Alternatives allowed if submitted additionally based on specifications.
Mandatory 14-day objection period after award.
Confidentiality clauses restrict use of contract information.
Requirements
Source: PREPAID METRES DOCUMENT..pdf (TENDER)
Eligibility: Must own an STS compliant prepaid vending and management system.
Provide system and manage third-party vendors, ensuring electricity purchase through at least three major South African banks.
Host active and backup vending systems at tenderer’s offices.
Ensure seamless migration, data backup, and historical transactions up to 3 years.
Interface with PHOENIX ERP; provide API for third-party integration.
Data model must support point-of-connection independent of meter/consumer, GPS coordinates, multiple consumer agreements.
System must handle step tariffs, arrears collection, and extensive reporting.
Service provider must familiarize themselves with municipal area.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.