Panel of service providers for ICT equipment supply and delivery - mict seta (3-Year contract)

Bid closing date and time: 18 August 2026 at 11:00 AM (South African Time). Bid validity period: 120 days from closing date. Supplier briefing session: Not applicable. Clarification queries must be submitted at least 5 days before the closing date.

Supply Chain Management Department, MICT SETA Head Office, 19 Richards Drive, Gallagher Convention Centre, Gallagher House, Level 3 West Wing, Midrand. Phone: +27 11 207 2600. Email: [email protected]. All enquiries must be submitted in writing to [email protected] at least 5 days before the closing date and must include the bid reference number.

Submit bids in a sealed envelope (1 hard copy and 1 USB) marked with the RFB reference number (MICT/SETA/EQU/01/2026) to the tender box at: MICT SETA Head Office, Reception, 19 Richards Drive, Gallagher Convention Centre, West Wing, Level 3, Midrand. Bids must be received by 11:00 AM on 18 August 2026. Late bids will not be accepted. All bids must be submitted on official forms provided (not re-typed). Bids sent to any other platform will not be considered. All documentation must be in English. Bidders must ensure bids are dispatched early to avoid delays. Attempts to canvass MICT SETA officers during the evaluation period will result in disqualification. Bids remain valid for 120 days from the closing date. Clarification queries must be submitted in writing to [email protected] at least 5 days before the closing date and must include the bid reference number. Returnable documents checklist: CSD Registration Report, SBD 1 (fully completed with proof), CIPC registration documents, Bidder’s Eligibility Form (Form A), Valid Tax Clearance Certificate or SARS verification PIN, SBD 4 (Declaration of Interest), SBD 6.1 (Preferential Procurement Claim Form), Certified copies of director(s) ID(s) (not older than 6 months), Shareholding Certificate (if applicable), Financial Statements for 2023/2024 FY, Copy of joint venture/consortium or sub-contracting agreement (if applicable).

Evaluation follows a two-stage process. Stage 1: Mandatory Criteria (pass/fail). Bidders must be OEM-accredited or authorized resellers (proof required), offer equipment fully compliant with technical specifications, and have a healthy credit facility with the OEM or distributor (confirmation letter required). Bidders failing mandatory criteria are eliminated. Stage 2: Functional Evaluation (100 points, 80-point threshold). Criteria: Reference Letters (10 points) - 5+ letters = 10, 4 = 8, 3 = 6, 2 = 4, 1 = 2, 0 = 0; Risk Management Plan (30 points) - must cover at least 10 specified risks, points scale from 0 to 30 based on number of risks covered; After-Sales Support & Warranty (30 points) - next business day replacement = 30, 2 days = 20, 3 days = 15, 4 days = 10, more than 4 days = 0; Lead/Delivery Times (30 points) - 1-4 weeks = 30, 5-6 weeks = 20, 7-8 weeks = 10, above 8 weeks = 0. Bidders achieving less than 80 points are declared non-responsive. Preferential Procurement: 80/20 system (Price = 80 points, Specific Goals = 20 points). Specific Goals: 51% HDI-owned = 10 points, 51% HDI women-owned = 5 points, 51% HDI youth-owned = 5 points. Disqualifiers: late submissions, incomplete/incorrect documentation, non-compliance with technical specs, false declarations, collusion or unethical practices.

Scope: Appointment of a panel of service providers to supply and deliver ICT equipment and peripherals for 36 months. Deliverables: Supply and delivery of ICT equipment (laptops, iPads, monitors, docking stations, laptop bags, keyboards, mice) as per technical specifications. Warranty: All equipment must include OEM warranties (e.g., 3-year onsite for laptops/iPads, 2-year limited hardware for peripherals). Warranties must be registered in the name of MICT SETA. Support: Next business day support and maintenance, including parts replacement, must be provided. Onsite support required where necessary. Corporate Imaging: Delivered equipment must have MICT SETA’s corporate image pre-loaded. OEM Accreditation: Bidders must be OEM-accredited or authorized resellers. MICT SETA will verify accreditation with the OEM. Technical Requirements: Laptops must meet specs such as Intel Core i7 (12th Gen or newer) or AMD Ryzen 5 (5000 series or newer), 16GB DDR4 RAM, 512GB PCIe NVMe SSD, Windows 11 Pro/Enterprise, 15.6-inch FHD Anti-Glare display, Wi-Fi 6, LTE-Advanced, fingerprint sensor, 3-year onsite warranty. iPads must be 11-inch, 256GB Wi-Fi + Cellular, with Face ID, Wi-Fi 6, USB-C, Apple Pencil (2nd Gen), Magic Keyboard (4th Gen), screen protector, 3-year onsite warranty. Monitors must be 27-inch FHD (1920x1080), anti-glare LED backlit, HDMI. Docking Station: Thunderbolt Dock G2 230W. Laptop Bags: Targus Sport Rolling, City Gear Top Load, Everki briefcase/backpack, Mobile VIP Roller (all black). Cordless Keyboard and Mouse: Logitech MK850 Performance or equivalent with Bluetooth/2.4GHz, 10m range, 24-36 month battery life. Non-compliance with technical specs results in elimination.

Bidders must provide contactable reference letters from RSA clients for ICT equipment supply/delivery in the past 5 years. Letters must be on company letterhead, signed by the client’s representative, and include project type and period. Points: 5+ letters = 10, 4 = 8, 3 = 6, 2 = 4, 1 = 2, 0 = 0. Reference lists or award letters are not accepted. For sub-contracting, the main bidder’s references must be furnished. MICT SETA reserves the right to contact references prior to award.

Pricing must be submitted as per the official bid forms. Bidders must confirm ability to place orders upon receipt of a Purchase Order. Proof of a healthy credit facility with the OEM or distributor is mandatory. Financial statements for FY 2023/2024 must be submitted. Payment terms and schedules will be as per MICT SETA’s standard procurement conditions. Bidders bear all costs associated with bid preparation and submission.

Mandatory Compliance: Register on the National Treasury Central Supplier Database (CSD) prior to submission. Submit CSD Registration Report. Valid Tax Clearance Certificate (or SARS verification PIN) required. CIPC registration documents must be provided. Bidder’s Eligibility Form (Form A) must be completed. SBD 4 (Declaration of Interest) and SBD 6.1 (Preferential Procurement Claim Form) must be submitted. Certified copies of director(s) ID(s) (not older than 6 months) required. Shareholding Certificate (if applicable) must be provided. Joint venture/consortium/sub-contracting agreements (if applicable) must be submitted. B-BBEE: Preference points for specific goals: 51% HDI-owned = 10 points, 51% HDI women-owned = 5 points, 51% HDI youth-owned = 5 points. Foreign Suppliers: Must confirm residency, branch, permanent establishment, or income source in RSA. If none, SARS Tax Compliance Status/PIN is not required. All foreign suppliers must comply with CSD registration if applicable. Bidders must not be under procurement prohibition by National Treasury, not bankrupt, and not engaged in corrupt/fraudulent practices.

Contract duration: 36 months from appointment date. Panel members must provide valid OEM certifications or letters when services are required. Panel members must maintain a healthy credit facility with the OEM or distributor. Non-compliance with OEM accreditation or credit facility requirements during the contract will result in removal from the panel. MICT SETA reserves the right to withdraw, amend, or cancel the RFB at any stage. Bids remain valid for 120 days from closing date. Contract terms align with Government Procurement General Conditions of Contract. MICT SETA may request extension of bid validity in exceptional circumstances. MICT SETA does not bind itself to accept the lowest or any bid, and may award to one or more bidders.

Evaluation follows a two-stage process. Stage 1: Mandatory Criteria (pass/fail). Bidders must be OEM-accredited, offer compliant equipment, and have a healthy credit facility. Stage 2: Functional Evaluation (100 points, 80-point threshold). Criteria: Reference Letters (10 points), Risk Management Plan (30 points), After-Sales Support & Warranty (30 points), Lead/Delivery Times (30 points). Preferential Procurement: 80/20 system (Price = 80 points, Specific Goals = 20 points). Specific Goals: 51% HDI-owned (10), 51% HDI women-owned (5), 51% HDI youth-owned (5).