Supply and delivery of a z560x professional zero-turn mower for umlalazi municipality

• Z560X Professional Zero Turn Mower

• Power source : Petrol

• Seat type : Premium suspension

Engine

• Engine: VX 850V (max. power 19.6kw-26.3hp, max torque 60.8nm-44.9ft/2400 rpm)

• Fuel tank volume : 44.9L

• Cylinder displacement : 852cm3

Cutting deck

• Side discharge

• Cutting height min: 24.4mm

• Cutting height max: 127 mm

Capacity

• Cutting width 152 cm

• Speed forward min 0km/h

• Speed forward minT

Dimensions

• Weight :594 kg

• Base machine length: 206cm

• Base machine width: 136cm

• Base machine height 117cm

3.4.DELIVERY ADDRESS

Municipal Offices, Butcher Street, Eshowe, 3815

3.5.DELIVERY CONDITIONS

(i) Goods/service must be supplied from a reputable supplier with a traceable references.

(ii) The successful bidder will be required to disclose brand name and specifications of the

Goods/service intended to be supplied prior making delivery.

(iii) Successful bidder will be required to obtain written approval from the municipality prior

delivering the intended commodities.

(iv) Municipality reserves a right to reject unacceptable standard of Goods/service.

(v) The complete order is to be delivered to uMlalazi Municipality within Thirty (30) days from

date of order.

(vi) Incorrect quantities, quality or other related discrepancies should be corrected and delivered

within Seven (07) working days.

(vii) All costs incurred as a result of incorrect supply should be replaced at the Supplier’s cost.

(viii) Delivery note must be signed at the time of delivery by municipal official from the end user

department in the presence of SCM official where needed.

(ix) The order that is partly delivered to the municipality remain the property of the supplier until

complete order is delivered.

(x) No part payments will be accepted, failure to complete delivery nullifies the whole contract.

(xi) Invoice will be only be accepted once complete order has been delivered, and the municipality

accept no ownership, responsibility, security, what so ever for Goods/service that was

delivered to the municipality until the delivery is complete.

3.6. OBLIGATIONS / RESPONSIBILITIES AND DUTIES OF THE SUPPLIER

3.6.1. To maintain all qualities presented during bidding process which significantly influenced decision

making in awarding this tender (disclosed manufacture shall not be changed/substituted without

municipality’s written consent).

3.6.2. Ensure that supplier’s tax matters are in order for duration of the contract.

3.6.3. Supplier must be in good standing central supplier data base for the duration of the contract.

3.6.4. Deliveries must be made during normal working hours on Monday to Friday. The delivery hours

are from 08h00 to 14h00.

3.6.5. It is the duty of the supplier to off-load and pack material as per instruction from the municipality.

4. PRICING SCHEDULE

Item DESCRIPTION QUANTITY UNIT TOTAL

PRICE AMOUNT

SUPPLY AND DELIVERY OF Z560X 01

PROFFESIONAL ZERO TURN MOWER

TOTAL COST (EXCL. VAT)

VAT 15% ( Only vat registered)

TOTAL COST (INCL. VAT) NB: Carry total to Form of Offer

5. FORM OF OFFER

TENDER KZN ULM 24/25/26

The Municipal Manager

uMlalazi Municipality

P O Box 37

ESHOWE

3815

Sir,

I/We __________________________________________________ do hereby tender for the ‘SUPPLY

AND DELIVERY OF ONE Z560X PROFFESIONAL ZERO TURN MOWER’ as per specifications

and scope of work in the tender document for an amount of:-

Total carried from pricing schedule, in figures (Exclusive of VAT) R ____________________

15% VAT (if vat registered) R _______________________

Total carried from pricing schedule, in figures (Inclusive of VAT) R ____________________

Total amount in words:

The above fees include all required information or resources to complete the tender as per the specifications.

Until such time that a formal agreement is compiled and accepted, these tenders will be in conjunction with

your acceptance or the persons acting on your behalf and will be a binding contract between both parties.

Upon the terms set out in the conditions of tender, I/We hereby acknowledge that:-

1. I/We have read and acquainted myself/ourselves with the terms and conditions of tender and

understand the purpose thereof and agree that all such conditions shall form part of this tender;

2. This Offer may be accepted by uMlalazi Municipality by signing the Form of Acceptance within

the period of validity stated in this Tender document, whereupon the Tenderer becomes the Service

Provider in terms of this this contract.

THE CONDITIONS OF TENDER I/WE READ AND ACCEPT

Signature (of person authorized to sign the tender):

Signature :( of person authorized to sign the tender):.........................................................

Name: (of signatory in capitals):....................................................................................

Capacity: (of Signatory):..........................................................................................

Name of Tenderer: (organisation):..............................................................................

Address: ...............................................................................................................

Telephone number: ...................................... Fax number: ..........................................

Witness Signature: ................................................................................................

Name: (in capitals):.............................................................................................................

Date:..................................................................................................................

[Failure of a Tender’s to sign this form will invalidate the tender]

6. FORM OF ACCEPTANCE

Contract No: KZN ULM 24/25/26

By signing this part of the Form of Offer and Acceptance, the Employer identified below accepts the

Tenderers Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in

accordance with the Conditions of Contract identified in the Contract data. Acceptance of the Tender’s

Offer shall form an agreement between the Employer and the Tenderer upon the terms and conditions

contained in this Agreement and in the Contract that is the subject of this Agreement.

Signature : ________________________ DATE: ___________________

Name (in capitals) : MR NN SHANDU

Capacity : MUNICIPAL MANAGER

Name of Employer : uMLALAZI MUNICIPALITY

Address : P.O BOX 37

ESHOWE

3815

Witness Signature : ______________________________________________

Name (in capitals) : ______________________________________________

Date : ______________________________________________

7. FORMS TO BE COMPLETED BY THE TENDERER

COMPULSORY DOCUMENTATION

A. PROOF OF PURCHASE OF TENDER DOCUMENT

(Applicable to purchased tender documents only)

ATTACH RECIEPT TO THIS PAGE

SIGNED ON BEHALF OF TENDERER : ...................................................................

B. TAX CLEARANCE CERTIFICATE REQUIREMENTS

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory

arrangements have been made with South African Revenue Services (SARS) to meet the bidder’s tax

obligations.

1. In order to meet this requirement, bidders are required to complete in full, the attached form TCC

001. 'Application for Tax Clearance Certificate’ and submit it to any SARS branch office nationally.

The Tax Clearance Certificate requirements are also applicable to foreign bidders/individuals who

wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of

1 (one) year from the date of approval.

3. The original Tax Clearance Certificate must be submitted together with bid. Failure to submit the

original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified

copies of the Tax Clearance will not be acceptable.

4. In bids where Consortia/Joint Ventures/ Sub-Contractors are involved, each party must submit a

separate Tax Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” forms are available from any

SARS branch office nationally or on the website www.sars.gov.za

6. Applications for the Tax Clearance Certificate may also be made via eFiling. In order to use this

provision, taxpayers will need to register with SARS as eFilers through the website

www.sars.gov.za

SIGNED ON BEHALF OF TENDERER: ...................................................................

C COMPANY / CC / PARTNERSHIP / JV / SP REGISTRATION CERTIFICATES & ID

DOCUMENTS OF ALL DIRECTORS

[NOTE: Registration Certificates for Companies, Close Corporations and Partnerships, or JV

Agreements and Powers of Attorney for Joint Ventures, or ID documents for Sole Proprietors must be

attached here. Tenderers must include certified ID copies of all directors, members and partners]

In addition to the above, the tenderer must insert here certified copy of identity documents of all

directors. NB: “Certified copy” means true and accurate representation of original by an authorized

person (Not a copy of a certified copy). Originally certified copy must not be older than six months.

Copy of a certified copy will not be considered.

ATTACH PROOF TO THIS PAGE

SIGNED ON BEHALF OF TENDERER: ..................................................................

D PROOF OF CENTRAL SUPPLIER DATABASE REGISTRATION

NOTE: attach full summary of CSD report

ATTACH PROOF TO THIS PAGE

SIGNED ON BEHALF OF TENDERER: ..................................................................

E. RATES AND MUNICIPAL SERVICES CLEARANCE CERTIFICATE

In terms of Clause 38 of the Supply Chain Management Policy the uMlalazi Municipality reserves the right

to reject any tender if any municipal rates and tariffs or municipal service charges owed by that tenderer or

any of its directors to the municipality or to any other municipality or municipal entity are in arrears for

more than 3 (three) months.

Tenderers are required to submit proof of payment of municipal rates and tariffs for the municipality in

which the business is situated/ located.

This serves to confirm that my company’s municipal rates and taxes are paid up to date and the

following is attached:

1. An copy of the most recent municipal statement not older than 3 months, indicating the status of

payment of all municipal accounts and taxes, electricity, water, refuse, rates and levies, from the

Municipality in which jurisdiction it’s business is situated or;

2. In the case where the tenderer does not own property/is a tenant for the purpose of its business

establishment, the tenderer to provide copy of lease agreement and a recent statement from its

landlord certifying that all the tenants payments in respect of all municipal accounts and taxes i.e.

electricity, water, refuse, rates and levies are paid up to date or;

3. In a case where the Service Provider cannot supply any of the above. The person would have to

obtain a Rate Clearance Certificate from the Municipality that the person resides in. Service

Provider would need a certified copy of the ID of all Directors and a certified copy of the company’s

CK Tendering, to obtain a certificate ; or

4. Tenders who are not registered with any municipality for the payment of rates and services due to

their location may submit proof of residence / business address certified by a Municipal Councillor,

but only if the residence is the same address as the business address; and

Attach proof to this page in terms of the above

SIGNED ON BEHALF OF TENDERER: ...................................................................

MBD 6.1

F. PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE

TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to invitations to tender:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

POINTS

PRICE 80

SPECIFIC GOALS 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim

points for specific goals with the tender, will be interpreted to mean that preference points for specific goals

are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ

of state.

2. DEFINITIONS

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes

less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation,

and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party that

produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and

concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES

POINTS AWARDED FOR PRICE

3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.1. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING

PROCUREMENT

POINTS AWARDED FOR PRICE

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. POINTS AWARDED FOR SPECIFIC GOALS

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference

point system will apply and that the highest acceptable tender will be used to determine the

applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

The specific goals will be applied in in terms of section 2(1)(a)(i) of the municipal supply chain policy to advance

targeted groups as follows:

• Youth

• Women

• People living with disabilities

• Local businesses & SMME’s

5.2.1 SUMMARY TABLE FOR CALCULATION OF PRERERENTIAL POINTS FOR SPECIFIC

GOALS

<R50 >R50

Million Million

NO. Categories Weight 80|20 90|10

1 Ownership Goals 50% 10 5

2 Empowerment Goals 20% 4 2

3 Reconstruction & Development Programme Goals 20% 4 2

4 Other Goals (Specify) 10% 2 1

100% 20 10

5.2.2 SPECIFIC GOAL NO.1-OWNERSHIP CATEGORY

# Specific Goal(s) Weight 80|20 PP 90|10 PP Verification

Ownership Categories :

1 EME and QSE

1. an EME or QSE which is at least 100% 100% 10 5 Sworn Affidavit - QSE/EME General

owned by black people;

2. an EME or QSE which is at least 51% 60% 6 3 Sworn Affidavit - QSE/EME General

owned by black people;

3. an EME or QSE which is at 25% - 50% 20% 2 1 Sworn Affidavit - QSE/EME General

owned by black people;

2 Broad Based Black Economic Empowerment :

BBBEE Level 1 100% 10 5 BBBEE Certificate

BBBEE Level 2 60% 6 3 BBBEE Certificate

BBBEE Level 3 & Below 20% 2 1 BBBEE Certificate

3 Ownership %

a) Women Ownership(*Must be South African)

ownership - 100% : Black ( Youth , Women , 100% 10 5 ID Copies : Directors |Co. Registration |

Disabled People ,Military Veterans) CSD | Shareholders Certificate

ownership - > 51% : Black ( Youth , Women , 80% 8 4 ID Copies : Directors |Co. Registration |

Disabled People ,Military Veterans) CSD | Shareholders Certificate

ownership - 25% - 50% : Black ( Youth , 40% 4 2 ID Copies : Directors |Co. Registration |

Women , Disabled People ,Military Veterans) CSD | Shareholders Certificate

ownership - 100% : White ( Youth , Women , 20% 2 1 ID Copies : Directors |Co. Registration |

Disabled People ,Military Veterans) CSD | Shareholders Certificate

b) Men Ownership(*Must be South African)

Men ownership - 100% : Black ( Youth , Men , 80% 8 4 ID Copies : Directors |Co. Registration |

Disabled People ,Military Veterans) CSD | Shareholders Certificate

Men ownership - > 51% : Black ( Youth , Men , 40% 4 2 ID Copies : Directors |Co. Registration |

Disabled People ,Military Veterans) CSD | Shareholders Certificate

Men ownership - 25% - 50% : Black ( Youth , 20% 2 1 ID Copies : Directors |Co. Registration |

Men , Disabled People ,Military Veterans) CSD | Shareholders Certificate

4 Youth Development : (Below 35 Years )

Youth ownership - 100% : Black 100% 10 5 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

Youth ownership - > 51% : Black 80% 8 4 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

Youth ownership - 25% - 50% : Black 40% 4 2 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

Youth ownership - 100% : White 20% 2 1 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

5.2.3 SPECIFIC GOAL NO.2 –EMPOWERMENT CATEGORY

# Specific Goal(s) Weight 80|20 90|10 Verification

Sub-Contracting :

1 EME and QSE

1. an EME or QSE which is at least 100% owned 100% 4 2 Sworn Affidavit - QSE/EME General

by black people;

2. an EME or QSE which is at least 51% owned 50% 2 1 Sworn Affidavit - QSE/EME General

by black people;

3. an EME or QSE which is at 25% - 50% owned 25% 1 0,5 Sworn Affidavit - QSE/EME General

by black people;

2 Local Economic Development Sub-Contracting

(10%-30%) and 40 % where it is technically

possible and subject to pre-approval.

1. Enterprise 100% owned by Youth 100% 4 2 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

1. Enterprise 100% owned by Disabled People 100% 4 2 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

1. Enterprise 100% owned by Women 100% 4 2 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

2. Enterprise owned by Black People with CIDB 100% 4 2 ID Copies : Directors |Co. Registration |

Grading 4 or Less CSD | Shareholders Certificate

3. Enterprise 100% owned by Military Veteran 100% 4 2 ID Copies : Directors |Co. Registration |

CSD | Shareholders Certificate

3. Enterprise owned by Black Men with at least 50% 2 1 ID Copies : Directors |Co. Registration |

51% CSD | Shareholders Certificate

5.2.4 SPECIFIC GOAL NO 3- RDP CATEGORY

# Specific Goal(s) Weight 80|20 PP 90|10 PP Verification

Reconstruction and Development :

1 Promotion of Local Business(s)

1. Enterprise Located within the uMlalazi 100% 4 2 Utilities : Directors or Co.| Affidavit | Existing

Local Municipality Lease Agreement /councilor or Induna letters

2. Enterprise Located within the King 50% 2 1 Utilities : Directors or Co.| Affidavit | Existing

Cetshwayo District Municipality Lease Agreement

2. Enterprise Located within the Province 25% 1 0,5 Utilities : Directors or Co.| Affidavit | Existing

Lease Agreement

2 SMME Development (EME and QSE)

1. an EME or QSE which is at least 100% 100% 4 2 Sworn Affidavit - QSE/EME General

owned by black people;

2. an EME or QSE which is at least 51% 50% 2 1 Sworn Affidavit - QSE/EME General

owned by black people;

3. an EME or QSE which is at 25% - 50% 25% 1 0,5 Sworn Affidavit - QSE/EME General

owned by black people;

3. Job Creation and Community upliftment

1.Community upliftment project (e.g. 100% 4 2 Bidder to propose

housing , schools ,infra donations etc.)

equal to at least 0.5% of project Value

4 2. Creation of Jobs /Labour intensive 100% 4 2 Bidder to propose

activities

SPECIFIC GOAL NO 4 – OTHER GOALS

# Specific Goal(s) Weight 80|20 90|10 Verification

PP PP

Other Categories :

1 Combination of any other goals

User departments may combine any specific 100% 2 1 --Relevant Verification Documentation--

goals under categories 1,2 and 3 above in a

manner that will help evaluate and apply

preference points to the tender

No specific requirements found

B-BBEE Minimum Level: 1