Quantum scalar i3 tape library license renewal (4‑year) for nrcs

Contact person: Glenda Mathane

Email: [email protected]

Phone: 012 482 8765

Organisation: National Regulator for Compulsory Specifications (NRCS)

No physical or postal address is provided in the document.

• Submit the Supplier Declaration Form (SDF) together with all required supporting documents:

• Original cancelled cheque or bank letter confirming banking details
• Certified copies of ID documents of shareholders/directors
• Certificate of incorporation (CM29/CM9) and share certificates (CK1/CK2) if applicable
• Letter on company letterhead confirming physical and postal addresses
• Original or certified SARS Tax Clearance Certificate and VAT registration certificate
• Auditor/Accountant letter confirming latest annual turnover and black ownership percentage, or BBBEE certificate and detailed scorecard (SANAS‑accredited)

• All documents must be signed and stamped where required and returned to the NRCS vendor contact indicated in the tender.
• Failure to provide any of the above documents will delay vendor registration and payment.
• Bids must be signed by an authorised signatory and dated.
• No submission fee is mentioned; the purchaser is not liable for bid preparation costs.
• Disqualification risks include incomplete documentation, failure to provide tax clearance, or non‑compliance with BBBEE requirements.

• Scope: Renew the Quantum Scalar i3 Tape Library service licence for a period of four (4) years.
• Delivery: The renewed licence must be provided and confirmed within one (1) month of the purchase order issue date.
• Performance standards: Goods and services must conform to the standards and specifications set out in the bidding documents and any Special Conditions of Contract (SCC).
• Supplier must provide any incidental services required (e.g., on‑site commissioning, training, operation manuals) as may be stipulated in the SCC.
• Warranty: Minimum 12 months from delivery or 18 months from shipment, whichever is earlier, unless otherwise stated.
• Supplier must submit a schedule of similar contracts awarded in the last five (5) years as part of the bid.

• Tax compliance: Supplier must provide an original SARS Tax Clearance Certificate (must be current and original).
• BBBEE: Minimum Level 1 is required. Supplier must submit a BBBEE certificate and detailed scorecard from a SANAS‑accredited rating agency, or an auditor’s letter confirming black ownership percentages if turnover is below R5 million.
• Company registration: Certified copy of Certificate of Incorporation (CM29/CM9) and, where applicable, share certificates.
• No additional CSD, CIDB, or professional registration requirements are stated in the document.