C/O PRESIDENT & COETZEE STREET - ZEERUST - ZEERUST - 2865
Organization Type
GOVERNMENT
Published
09 Jun 2026
OCDS Reference
ocds-9t57fa-158521
Summary
Ramotshere moiloa local municipality invites bids for the appointment of a service provider to deliver comprehensive security services, including physical guarding, tactical support, and SLA compliance systems, across multiple municipal sites for a period of three years. The tender targets experienced security firms with psira accreditation, proven track records, and the capacity to deploy advanced security solutions.
Key Requirements
Submit bids in a sealed envelope by 26 June 2026 at 11:00 to Ramotshere Moiloa Local Municipality, Zeerust; no electronic submissions accepted. - Mandatory PSIRA registration, valid tax clearance, B-BBEE certificate, and proof of R2.5M public liability insurance. - Provide evidence of at least 3 years’ security experience, CSD registration, and compliance with labour laws (UIF, COIDA). - Supply detailed operational, risk, and contingency plans, including electronic alarm systems, patrol devices, and vehicle scanners. - Meet functionality threshold of 70/100 points (evaluated on experience, personnel, regulatory compliance, and equipment). - Deploy armed/unarmed guards as specified, with 24/7 communication, incident reporting within 24-72 hours, and supervisor visits twice per shift. - Prices must be firm, VAT-inclusive, and cover escalation costs for the 3-year contract period.
The appointment of a service provider for provision of security services to ramotshere moiloa local municipality for a period of (3) years.
Briefing SessionCompulsory
Date & Time
Friday, 26 June 2026 - 11:00
Venue
MUNICIPAL TOWN HALL
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
On the 28th of may 2026 ramotshere moiloa local municipality advertised this tender on mafikeng mail newspaper. Please note that there was an error on the advert and therefore we advertised for an erratum on the 4th of june 2026 on mafikeng mail newspaper to rectify the advert with regard to the briefing session date as well as the table for preferential procurement policy 2022(specific goals table) tenders will be evaluated and adjudicated with the ramotshere moiloa local municpality management policy and the preferential procurement policy framework act no.5 Of 2000, using the 90/10 points system of which 90 points will be allocated for price and 10 points will be allocated for specific goals
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentRMLM BID DOC-PROVISION OF SECURITY_FINAL.pdfReview complete
Description
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Important Dates
09 Jun
2026
PUBLICATION
Tender Published
Tender was published
26 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Ramotshere Moiloa Local Municipality is inviting bids for the appointment of a service provider to supply security services for a period of three (3) years. The scope includes physical guarding, tactical support, alarm response, risk assessment, and asset protection across various municipal facilities. The contract requires compliance with strict regulatory, operational, and personnel standards, including PSIRA registration, valid insurance, and adherence to South African labor and security laws.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provide security services to Ramotshere Moiloa Local Municipality for three years.
Background: Municipality manages public open spaces, parks, cemeteries, community halls, regional offices.
Services include physical guarding, alarm-armed response (under 5 minutes), protection of facilities and equipment against theft, vandalism, damage, and minimising risk to employees and customers.
Important Dates
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Closing date and time: Friday, 26 June 2026 at 11:00.
No briefing sessions or site visits are mentioned in the document.
Contact Information
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Bidding procedure enquiries: Ms B.C Nkgothoe, Finance Department, Ramotshere Moiloa Local Municipality. Email: [email protected].
Technical information enquiries: Mr Ben Tshubi. Email: [email protected].
Physical submission address: Ramotshere Moiloa Local Municipality, Cnr Coetzee and President str, Zeerust, 2865.
Submission Guidelines
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Submit bids in a sealed envelope properly marked with bid number and description.
Deliver to the bid box at Ramotshere Moiloa Local Municipality, Cnr Coetzee and President str, Zeerust, 2865.
Deadline: Friday, 26 June 2026 at 11:00.
Bids must be deposited during office hours (Monday–Friday, 07:30–16:00).
No electronic submissions (email, fax, telegram) are accepted.
Late bids will not be considered.
Use only the official bid forms; do not retype.
Complete all schedules and forms in black ink.
Do not separate the municipality’s document; submit it as supplied.
Attach all required certificates and documents as annexures.
Corrections must be crossed out in ink and signed at each alteration.
Key returnable documents include: certified company registration and VAT certificates, certified ID copies, CIDB registration (if applicable), original tax clearance certificate, B-BBEE status verification certificate, PSIRA certificates, proof of public liability insurance, CSD report, bank confirmation letter, municipal rates clearance, and appointment letters for previous work.
Evaluation Criteria
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Evaluation uses the 90/10 PPPFA split.
Functionality assessment only, with a minimum threshold of 70 out of 100 points.
Scoring criteria:
Company experience (20 points): Provide appointment and reference letters from legally registered entities.
Personnel experience (30 points): Includes project manager and site supervisors (Grades A, B, C) with PSIRA cards.
Regulatory compliance (30 points): PSIRA company and owner certificates, public liability cover of R2.5 million, ICASA radio communication certificate.
Proof of company firearm licences (10 points).
Proof of company vehicle registration certificates (10 points).
Bidders must meet all mandatory requirements.
Bids failing the functionality threshold will be disqualified.
The municipality reserves the right to verify document authenticity; fake documents lead to disqualification and possible legal action.
Technical Specifications
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Scope: Provide comprehensive security services for three years, including physical guarding, tactical support, and an online SLA compliance system.
Services must protect municipal facilities and equipment against theft, vandalism, and damage, and minimise risk to employees and customers.
Key responsibilities:
Incident reporting: Telephonic immediate reporting, written summary within 24 hours, final report within 72 hours.
Operational reports: Weekly and monthly reports submitted electronically.
Access control at all entry/exit points, including visitor and vehicle registers.
Daily perimeter fence inspection.
Constant patrols of parking areas, main buildings, and storerooms.
Closedown procedures for after-hours security.
Key control and communication equipment (linked to 24-hour control room).
Security records maintained in Occurrence Books, countersigned by supervisors.
Supervisor visits at least twice per 12-hour shift.
Minimum prerequisites:
PSIRA good standing.
Minimum three years’ security experience.
CSD registration.
Proven social responsibility record.
Ability to provide electronic alarm systems, patrol clocking devices, vehicle registration scanners, rapid response services, and illegal land grab eviction services.
Equipment required: two-way radios, base stations, hand metal detectors, electronic license scanners, clocking devices, torches, batons, handcuffs, full uniforms, firearms where required, occurrence books, registers.
Methodology
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Provide suitable transport to enable emergency response within 10 minutes.
Supply required equipment: two-way radios, base stations, hand metal detectors, electronic scanners, clocking devices, torches, batons, handcuffs, full uniforms, occurrence books, registers.
Experience & Qualifications
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Minimum three years’ experience in security field.
Provide at least five appointment letters for previous work for organs of state.
Provide PSIRA certificates, company owner certificate, and letter of good standing.
Provide proof of social responsibility record.
Provide comprehensive company profile and exposition of previous work.
Key personnel (project manager, site supervisors) must have PSIRA cards and relevant experience.
Quality Management
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Supervisors must visit each site at least twice per 12-hour shift.
Visits recorded in red ink in the Occurrence Book.
Municipality conducts random site inspections to check SLA compliance.
Pricing Schedule
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Submit firm prices in Pricing Schedule (MBD 3.1).
Bill of quantities includes various security posts at multiple sites: Suping Staad Library, Groot Marico Water Treatment Plant, Ikageleng Stadium, Borakalalo Stadium, Municipal Main Building, Municipal Workshop, Lehurutshe Civic Centre, Groot Marico Municipal Office, Zeerust Testing Station.
Posts include Grade A, B, C security services (armed/unarmed, day/night).
Rates must accommodate escalation over three years and ad-hoc services.
Financial Requirements
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Submit firm prices only; no conditional or exchange-rate variable prices.
Prices must be VAT inclusive.
Complete Pricing Schedule (MBD 3.1).
For procurements above R10 million, submit annual financial statements and Declaration for Procurement Above R10 million (MBD 5).
Provide proof of bank details letter not older than three months.
Provide original proof of municipal rates/services not in arrears for more than 90 days.
Provide proof of latest company annual financial statements.
Provide proof of bank rating letters.
Bill of quantities includes various security posts (armed/unarmed, day/night) at multiple municipal sites.
Escalation costs must be accommodated in the price for the three-year contract.
Rates must accommodate ad-hoc services.
Compliance Requirements
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
Mandatory documents:
Original valid tax clearance certificate (MBD 2).
B-BBEE status level verification certificate (MBD 6.1).
Certified company registration and VAT certificates.
Certified ID copies of directors/shareholders.
CIDB registration certificate (if applicable).
PSIRA company certificate, owner certificate, and letter of good standing.
Private security sector provident fund compliance certificate.
Proof of public liability insurance (minimum R2.5 million).
Central Supplier Database (CSD) report.
UIF and COIDA compliance certificates.
Proof of company firearm licences (minimum 10).
Proof of company vehicle registrations (minimum 10).
Proof of branded company vehicles (minimum 10).
Bidders must be registered on the Ramotshere Moiloa Local Municipality Supplier Database.
Bidders must be in good standing with PSIRA.
Personnel must have valid SAPS clearance certificates, no criminal records, and undergo credit checks.
Compliance with labour legislation, including Conditions of Employment Act and Labour Relations Act.
Joint ventures must submit a joint venture agreement (sworn affidavit not acceptable).
No bids from persons in the service of the state.
Health & Safety
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Guards must have valid SAPS clearance certificates.
All personnel must be credit checked with no criminal records.
Company must comply with UIF, COIDA, and labour legislation.
Provide strike protection plan covering 50% of staff.
Provide comprehensive risk and safety plan.
Contractual Terms
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf
Contract period: Three years from date of appointment.
Bid validity: 90 days from closing date.
Contract governed by South African law.
Municipality may cancel contract for default and recover additional costs.
Acceptance communicated by letter, certified or registered mail.
Joint ventures accept joint and several liability.
Penalties apply for non-performance (e.g., failure to submit reports, guard absenteeism, uniform violations).
More than 10 written warnings or 50 fines in three years may lead to contract cancellation.
Copyright and patent rights vest in the municipality.
Requirements
Source: RMLM BID DOC-PROVISION OF SECURITY_FINAL.pdf (TENDER)
PSIRA good standing and registration.
Minimum three years’ security experience.
CSD registration.
Proven social responsibility record.
Ability to provide electronic alarm systems, patrol clocking devices, vehicle scanners, rapid response, illegal land grab eviction.
C/O PRESIDENT & COETZEE STREET - ZEERUST - ZEERUST - 2865
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Source confidence
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Official source
eTenders.gov.za
Documents found
1
Last checked
10 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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