Supply and delivery of rims and tyres for 90t trailers – TRANSNET engineering, durban (once-off)

• All bidders must read and certify the Transnet Supplier Integrity Pack in the RFX Declaration Form.
• The Integrity Pact forms part of the final contract with the successful bidder.
• Bidders must sign and comply with the undertakings in the Integrity Pact to be registered as a Transnet vendor.
• Bidders must not be listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must disclose any conflicts of interest (family, business, social relationships with Transnet employees) in the RFX declaration form or notify Transnet immediately in writing.
• Foreign bidders must disclose their South African agents; South African bidders must disclose foreign principals.
• Bidders must not collude, misrepresent facts, or furnish false/forged documents.
• Bidders must uphold the UNGC principles (Human Rights, Labour, Environment, Anti-Corruption).
• Report unethical behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.

• Bidders must not be listed on National Treasury's Database of Restricted Suppliers or Register of Tender Defaulters.
• No serious legal transgressions (corruption, fraud, etc.) in the last 5 years with any public or private entity.
• No undisclosed conflicts of interest with Transnet employees involved in the sourcing process.
• Foreign bidders must disclose South African agents; South African bidders must disclose foreign principals.
• Any attempt to gain undue advantage during bidding, evaluation, contracting, or implementation is disallowed.
• False declarations regarding subcontracting or other matters affecting bid evaluation are grounds for disqualification.
• Collusion on pricing, specifications, or delivery particulars with competitors is prohibited.

• Goods and services must conform to defined specifications.
• Bidders must uphold the ten principles of the United Nations Global Compact (UNGC) covering Human Rights, Labour, Environment, and Anti-Corruption.
• A bidder's code of conduct may be required, addressing compliance and rejecting bribery and unethical conduct.
• Bidders must uphold UNGC environmental principles: precautionary approach, greater environmental responsibility, and diffusion of environmentally friendly technologies.
• A 'competitor' includes any individual or organisation that provides the same goods/services, has been requested to bid, or could potentially bid based on qualifications, abilities, or experience.

• Transnet aims to obtain the contract at a reasonable and competitive price.
• Bidders must avoid anti-competitive practices, bad faith negotiations, and under-pricing.
• The pricing system must be fair, transparent, and free from undue influence.

• Bidders must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Incorrect statements regarding Local Content or B-BBEE status are grounds for restriction.
• Submission of false information under the Preferential Procurement Regulations, 2017 is prohibited.
• Bidders must declare no serious legal transgressions (e.g., corruption, fraud) in the last five years.
• Violations can lead to disqualification, contract cancellation, and exclusion from future bids for up to 10 years.
• Report unethical behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.
• Disputes should be resolved amicably. Litigation in bad faith (e.g., vexatious proceedings, perjury) can lead to Transnet refusing future business.
• The Integrity Pact is governed by South African law and remains valid indefinitely unless cancelled.
• Subcontracting without declaration may incur a penalty of up to 10% of the contract value.

• Disputes should be resolved amicably. Litigation in bad faith (e.g., vexatious proceedings, perjury) can lead to Transnet refusing future business.
• The Integrity Pact is governed by South African law and remains valid indefinitely unless cancelled.
• Violations can result in bid exclusion, contract cancellation, recovery of payments, and exclusion from future bids for up to 10 years.
• Subcontracting without declaration may incur a penalty of up to 10% of the contract value.
• Report unethical behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.

• Bidders must sign and comply with the Transnet Supplier Integrity Pact.
• Transnet has a 'Zero Gifts' Policy; no employee may accept gifts, favours, or benefits.
• Bidders must not offer bribes, gifts, or any advantage to Transnet employees.
• Bidders must not collude with competitors or engage in anti-competitive practices.
• Bidders must not misrepresent facts or submit false/forged documents.
• Bidders must disclose any conflicts of interest.
• Bidders must uphold UNGC principles.
• Violations may lead to disqualification, contract cancellation, and exclusion from future bids for up to 10 years.
• Bidders must not subcontract to restricted companies.
• Report unethical behaviour via Transnet's Tip-Off Anonymous hotline: 0800 003 056.

Closing date: 17 October 2023.

Returnable documents required:

• Warranty documentation for a minimum period of 1 year.
• Specification sheet(s) proving load and speed ratings of the rims.
• Detailed drawing of the rims.

Suppliers must provide products meeting the technical specifications and documentation requirements, including compliance with SABS standards where published.

Rims must meet the following specifications:

• Size: R22.5 X 9.00.
• Fitment: Compatible with wheel hub having 10 studs (M24 size, Pitch Circle Diameter 335mm).
• Centre bore diameter: 281mm.
• Rating: Suitable for tyres size 310/80 R22.5 with rating 175A8, or rated for a payload of at least 6800 kg at 30 km/hr.

Required documents to supply:

• Warranty documentation (minimum 1 year).
• Specification sheet(s) proving load and speed ratings.
• Detailed drawing of the rims.

Compliance: All products must comply with relevant SABS standard specifications, if published.

Compliance requirements:

• Products must comply with relevant SABS standard specifications, if published.
• Warranty of minimum 1 year required.

Contractual terms:

• Warranty: Minimum 1-year warranty must be provided for the supplied rims.

No specific description is mentioned in the document apart from the general description of the goods required.

No specific dates are mentioned in the document apart from the closing date and time specified in the Bid Documents. Respondents may be requested to attend a site visit or briefing session where necessary.

Bidders may direct their queries to the contact person listed in the RFX Document in the stipulated manner. After the closing date of a bid, bidders may only communicate with the contact person listed in the RFX Document.

Bidders must submit their bids in accordance with the General Bid Conditions and the issued RFX document. Late bids will not be considered. Bidders must complete the Bid Documents in their entirety and submit them by uploading them into the system against each tender selected. The bidder guide can be found on the Transnet Portal. Bidders must note that non-compliance with the condition to use the official Bid forms and/or formats may result in the rejection of a bid. Bidders must also note that all alterations made to their bid prices prior to submission must be initialled by the person signing the Bid Documents.

All returnable documents listed in the RFX Documents must be submitted with Respondent’s Bid. Failure to submit mandatory returnable schedules / documents will result in disqualification. Failure to submit other schedules / documents may result in disqualification.

Bidders will be evaluated based on their compliance with the mandatory returnable documents and conditions. Bidders must not be listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must have a duly authorized South African representative with a valid Power of Attorney if bidding on behalf of a foreign principal. Companies must provide full director/member/partner details. Bids must comply with all mandatory returnable documents and conditions; deviations may lead to disqualification.

Unless otherwise stipulated, the goods offered must be new, unused, and neither second-hand nor reconditioned. Bidders must tender for goods strictly in accordance with the drawings and/or specifications supplied by Transnet.

Unless otherwise stipulated, the Goods offered shall be NEW i.e. in unused condition, neither second-hand nor reconditioned.

All monetary amounts must be in Rand, the currency of the Republic of South Africa. Prices quoted for goods must be on a Delivered Duty Paid price basis. Bidders must furnish their bid prices in the Price Schedule of the Bid Documents on the specified basis.

Bidders must comply with the Terms and Conditions of Contract, including the provision of security for the fulfillment of contracts and orders. Bidders must also comply with the Intellectual Property Rights section in the Terms and Conditions of Contract.

No specific health and safety requirements are mentioned in the document.

The successful respondent must provide security to the satisfaction of Transnet for the due fulfillment of a contract or order. Such security must be in the form of a Deed of Suretyship furnished by an approved bank, building society, insurance, or guarantee corporation carrying on business in South Africa.

• Supply and delivery of 828 complete wheels (tyres and rims) for 90T trailers, required by Transnet Engineering, Maritime Business Durban, on a once-off basis.
• Background: Transnet Engineering, Maritime Business, KZN Region, has identified projects to refurbish equipment and provide spare components in Port Terminals.
• Executive overview: Supplier must share Transnet's mission, focusing on cost reduction, availability, proactive improvements, technology, service reliability, and streamlined acquisition.

• Closing date and time: Refer to the Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net and the TDPS portal.
• Clarification deadline: Submit clarification requests to Sharlene Dorasamy before 13h00 on 11 August 2026.
• No formal briefing session is scheduled.
• Bid validity period: 180 business days from the closing date.

• For bidding procedure and technical enquiries: Sharlene Dorasamy, Telephone: 031 361 4988, Email: [email protected].
• After closing date: Contact Nomvula Mathane (BEC chairperson), Telephone: 012 749 1514, Email: [email protected].
• Complaints: Email [email protected].
• Submission portal: https://esupplierportal.transnet.net.

• Submit your bid electronically via the Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net.
• You must register your own company profile on the TDPS and submit through it; submitting through another company's profile will disqualify you.
• Upload bid documents at least one day before the closing date to avoid technical issues; last-hour submissions are discouraged.
• Each upload is limited to 30MB; multiple uploads are permitted.
• Late submissions will not be accepted.
• All returnable documents listed in Section 5 (Proposal Form) must be completed and submitted.
• Sign, stamp, and date every page of your submission; the signatory must be legally authorised.
• For joint ventures or consortia, submit a signed agreement or written confirmation detailing the percentage split and responsibilities.
• Only one proposal per bidder is allowed unless stated otherwise.
• Bid validity period is 180 business days from the closing date; you may be requested to extend it.
• Clarification requests must be submitted via the RFP Clarification Request Form to Sharlene Dorasamy before 13h00 on 11 August 2026.
• Complaints should be emailed to [email protected].

• Submit the completed Proposal Form (Section 5) with all required returnable documents.
• Include signed authorisation (e.g., board resolution) for the signatory.
• List persons authorised for post-tender negotiations.
• Agree to be bound by Transnet's Master Agreement, General Bid Conditions, and other RFP conditions.
• Acceptance of Letter of Award constitutes a binding contract.

Valid tax compliance status; registered on Central Supplier Database (unless foreign supplier without local entity); B-BBEE compliance; financial stability; technical capability to meet specifications; joint ventures must submit consortium agreement; foreign suppliers must complete questionnaire.

• Scope: Supply and delivery of 828 complete wheels (tyres and rims) for 90T trailers.
• Item: WHEEL, PNEUMATIC TYRE; TYPE: X-TERMINAL T, SIZE DESIGNATION: 310/80R22.5, WHEEL MATERIAL: RUBBER; MICHELIN; RIM HEAVY DUTY; TYPE JANTSE 900258 HD RIM; LOAD INDEX 175; LOAD 6900 KG; SPEED SYMBOL A8; SPEED 40 KM/H; FOR THE MULTI PURPOSE TRAILER.
• Specifications: Must comply with PD_PRTS_NAT_SPEC_033 and PD_PRTS_NAT_SPEC_032 (provided in Annexure B).
• Delivery: To Transnet Engineering, Maritime Business Durban.
• Warranty and delivery lead time are evaluated in the technical criteria.
• Supplier must share Transnet's mission and business objectives, focusing on cost reduction, availability, proactive improvements, technology, service reliability, and streamlined acquisition.
• Environmental policy: Submit details of your entity's policies on waste disposal, recycling, and energy conservation.

• Supplier must be fully responsible for acts and omissions of its personnel.
• Supplier must comply with all requirements stated in the RFP.

• Refer to Transnet Digital Procurement System (TDPS) for the pricing schedule.
• Prices must be in ZAR inclusive of VAT, delivered to Transnet Engineering, Maritime Business Durban.
• Use the TDPS format; deviations may render the bid non-responsive.
• Quantities are estimates; orders are on an "as and when required" basis.
• Unconditional discounts are considered in evaluation.
• For imported goods, use the SARB exchange rate from the advertisement date.
• If the highest-scoring bidder's price is not market-related, Transnet may negotiate with the top three bidders sequentially or cancel.

• Pricing schedule is on the Transnet Digital Procurement System (TDPS); refer to TDPS for details.
• Prices must be quoted in South African Rand (ZAR) inclusive of VAT.
• Quotes must be on a delivered basis to Transnet Engineering, Maritime Business Durban.
• Any disbursement not specifically priced will not be accepted.
• Use the TDPS pricing schedule format; deviations may render the bid non-responsive.
• Quantities are estimates; orders will be on an "as and when required" basis.
• Unconditional discounts will be considered in evaluation; conditional discounts will only apply at payment.
• For imported goods, use the exchange rate published by the South African Reserve Bank on the advertisement date.
• Prices must be kept firm and fixed for the contract duration.
• Market-related pricing: If the highest-scoring bidder's price is not market-related, Transnet may negotiate with the top three bidders sequentially or cancel the tender.

• Tax compliance: Submit your SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If no TCS, provide your Central Supplier Database (CSD) number.
• Foreign suppliers without a local entity need not register on CSD but must complete a foreign supplier questionnaire.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs).
• Joint ventures must submit a consolidated B-BBEE scorecard.
• Comply with all applicable laws, including the Employment Equity Act (Section 53).
• Register on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/, unless you are a foreign supplier with no local entity.
• Each bidder must submit only one proposal unless otherwise stated.
• No collusion; colluding bidders will be disqualified and restricted from state business.
• Changes to submissions after the closing date are not allowed.
• Canvassing Transnet officers between closing and award is prohibited.

• Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs) for compliance with the B-BBEE Act.
• Joint ventures must submit a consolidated B-BBEE scorecard.

• Submit details of your company's environmental policies, including waste disposal, recycling, and energy conservation practices.

• Contract will be based on Transnet's Master Agreement, General Bid Conditions, and other standard conditions.
• Bid validity: 180 business days from closing; may be extended if evaluation is not finalised.
• Award is via Letter of Award; acceptance constitutes a binding contract.
• Transnet reserves the right to modify goods, award partially, split award, cancel the process, or validate bidder information.
• Legal review: Proposals are subject to review by Transnet's Legal Counsel; material deviations may cause disqualification.
• Security clearance may be required for successful bidders and personnel.
• Confidentiality: All RFP and contract information must be treated confidentially; a Non-Disclosure Agreement applies.
• The successful supplier must comply with all applicable laws and regulations.

• Tax matters of successful respondents must be in order or have satisfactory arrangements with SARS.
• Submit SARS TCS PIN or CSD number; foreign suppliers may be exempt from CSD registration.
• Submit B-BBEE certificate or sworn affidavit.
• Only one proposal per bidder unless stated otherwise.
• Register and submit through your own TDPS profile; no submissions on behalf of other companies.
• For joint ventures, submit a signed agreement or written confirmation detailing percentage split and responsibilities.
• No changes to submissions after closing date; no canvassing of Transnet officers; collusion leads to disqualification.
• Comply with all applicable laws, including Employment Equity Act.
• Disclose any commercial relationship with Domestic Prominent Influential Persons (DPIP) or Foreign Prominent Public Officials (FPPO).
• Indicate if you have a return policy for surplus goods.

• Evaluation stages: Step 1 (Responsiveness), Step 2 (Technical Threshold), Step 3 (Weighted Scoring), Step 4 (Price Negotiations), Step 5 (Award).
• Step 1 checks: Timely submission, complete returnables, valid signatures, legislative compliance, financial stability.
• Step 2: Minimum technical score of 70/100, assessed via Annexure A; criteria include specification compliance (40 points), warranty (30 points), delivery lead time (30 points).
• Step 3: Price (80 points) scored via formula Ps = 80 × (1 − (Pt − Pmin) / Pmin); Specific Goals (20 points) per Section 9.
• Step 4: If prices are not market-related, negotiate sequentially with top three bidders.
• Step 5: Award via Letter of Award; acceptance forms binding contract.

This is a Master Agreement for the supply and delivery of rims and tyres used on 90T trailers to Transnet Engineering Maritime Business, Durban, on a 'once-off' basis.

Parties: Transnet SOC Ltd (acting through its Transnet Engineering Division) and the Supplier.

Goods are defined as rims and tyres specified in Schedule 1.

Agreement includes definitions, interpretation, nature and scope, and general obligations.

For legal notices: Azwitamisi Mudau, Executive Manager: Legal Services, [email protected], Attention: Legal Department.

For commercial notices: Lettie van der Walt, Contracts Manager: National Strategic Sourcing, [email protected], Attention: Supply Chain Management.

Physical addresses: Cnr. Lynette Street and Koedoespoort Road, Koedoespoort, Pretoria.

Supplier's contact details must be provided.

Formal eligibility criteria from the bid phase are not in this excerpt, but ongoing eligibility is contingent on: a valid B-BBEE Verification Certificate; Tax Clearance Compliance; adherence to Local Content commitments declared during bidding (Annexures A & C of the RFQ); and the capability to meet railway safety specifications. The supplier must be a legally incorporated entity in South Africa.

Scope: Supply and delivery of rims and tyres used on 90T trailers to Transnet Engineering Maritime Business, Durban, on a 'once-off' basis.

Goods must meet the specifications in Schedule 1 (Schedule of Requirements).

Delivery controlled via Purchase Orders issued by Transnet.

Supplier must ensure Goods comply with railway safety requirements under the National Railway Safety Regulator Act.

Inspection rights: Transnet reserves the right to inspect Goods at any stage; Supplier must provide access, test equipment, and samples.

Risk Register: Parties to meet within 2 weeks of contract signature to prepare and maintain a Risk Register.

Progress meetings: Monthly meetings to track deliverables, costs, performance, and corrective actions.

Inspection: Transnet reserves right to inspect Goods at any stage; Supplier must provide calibrated test equipment and samples.

Non-conformance: Transnet may issue a Non Conformance Report (NCR) for Goods not meeting standards.

Warranty: 12-month warranty on Goods from date of delivery.

Prices are fixed for the contract duration as per Schedule of Requirements.

Price adjustment: If Transnet finds similar Goods at lower total delivered cost, Supplier may match price within 30 days.

If Supplier sells similar materials to third parties at lower cost, Supplier must adjust prices to match.

Prices are fixed for the contract duration as per Schedule of Requirements.

Price adjustment clause: If Transnet finds similar Goods at lower total delivered cost, Supplier may match the price within 30 days.

Payment terms: Transnet pays within 30 calendar days after receipt of valid Tax Invoice and month-end statement.

Late payment interest: Supplier may charge interest at Standard Bank prime rate.

Retention of title: Supplier remains owner of Goods until full payment.

B-BBEE: Supplier must submit B-BBEE status details annually in March and notify Transnet of any negative changes.

Local content: Mandatory compliance with Annexures A and C of the RFQ for designated sectors; continuous updates to Declarations C, D, E required.

Tax compliance: Supplier must ensure Tax Clearance Compliance for the duration of the agreement.

Subcontracting restrictions: Subcontracting limited to 25% of contract value unless to an EME with equal or higher B-BBEE status; Transnet approval required.

General obligations: Supplier must comply with all labour, environmental, and safety legislation.

B-BBEE: Supplier must submit B-BBEE status annually and notify of any negative changes.

Local content: Mandatory compliance with Annexures A and C of the RFQ; continuous updates to declarations required.

Subcontracting B-BBEE: Subcontracting limited to 25% of contract value unless to an EME with equal or higher B-BBEE status.

Penalties for non-compliance include financial penalties and potential termination.

Supplier must comply with Occupational Health and Safety Act and all labour legislation.

Railway safety: Goods must comply with National Railway Safety Regulator Act and specifications in Schedule 1.

Subcontractor safety: Engagement of subcontractors subject to review of capability to meet railway safety requirements.

Transnet access: Supplier must grant Transnet access to review safety-related activities.

Supplier must comply with all applicable environmental legislation and regulations.

Environmental management policy required to ensure Goods are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate manner.

Duration: 'Once-off' period with commencement and expiry dates to be filled.

Cancellation: Either party may cancel without cause with 30 calendar days' notice; existing Purchase Orders remain applicable.

Dispute resolution: Negotiation within 10 Business Days, then arbitration via AFSA in Johannesburg.

Amendments: Changes to Schedule of Requirements require mutual written agreement.

Time is of the essence; delays caused by Transnet extend deadlines.

Purchase Orders form an inseparable part of the Agreement.

Confidentiality, intellectual property, and limitation of liability clauses survive termination.

Schedule of Requirements (Schedule 1) defines detailed specifications.

Subcontracting requires Transnet approval; penalties for undeclared subcontracting up to 10% of contract value.

Tax Invoice must comply with VAT Act.

Purchase Orders issued by Transnet control delivery.

The bidder must be acting as a principal (not as an agent, nominee, or broker). There is no explicit pre-qualification stated in this document, but compliance with this NDA is a mandatory condition for participating in the tender process.

This document is a Non-Disclosure Agreement (NDA) template. Key points for bidders:

• You must treat all Transnet-provided information as confidential.
• Confidential information can only be used for bid-related discussions or contract performance.
• You may share information only with your agents who need to know, after ensuring they understand the confidentiality duty.
• You must notify Transnet if legally required to disclose information.
• You must securely store all information and keep records of what was received.
• Upon Transnet's written demand, you must return or destroy all confidential information within 7 days and provide a director-signed compliance certificate.
• No public announcements about your bid interest are allowed without Transnet's written consent.
• You cannot use Transnet's name or information for publicity without consent.
• Confidentiality obligations last for 5 years after bid discussions end.
• You are responsible for your own bid costs.
• You must comply with South African privacy laws and have data protection measures in place.
• The agreement is governed by South African law and courts.

This document is a Non-Disclosure Agreement (NDA) template. Key points for bidders:

• You must treat all Transnet-provided information as confidential.
• Confidential information can only be used for bid-related discussions or contract performance.
• You may share information only with your agents who need to know, after ensuring they understand the confidentiality duty.
• You must notify Transnet if legally required to disclose information.
• You must securely store all information and keep records of what was received.
• Upon Transnet's written demand, you must return or destroy all confidential information within 7 days and provide a director-signed compliance certificate.
• No public announcements about your bid interest are allowed without Transnet's written consent.
• You cannot use Transnet's name or information for publicity without consent.
• Confidentiality obligations last for 5 years after bid discussions end.
• You are responsible for your own bid costs.
• You must comply with South African privacy laws and have data protection measures in place.
• The agreement is governed by South African law and courts.