RFQ ovf 2026-019-UGU: supply & deliver specialized upholstery equipment & materials for ugu municipality (2 packages)

Kindly send us a quotation for SUPPLY & DELIVER SPECIALIZED UPHOLSTERY EQUIPMENT &

MATERIALS FOR THE UGU MUNICIPALITY AREA. Kindly note that your quotations must be per quotation

numbers.

2. Mandatory Requirements

All quotations must be completed and accompanied by:

2.1 Signed and completed SBD 1, 4 and 6.1

2.2 Evidence of registration on the National Treasury Central Supplier Database (MAAA) with

confirmation of Tax Compliance Status (SARS Pin to be supplied if Tax Status non-compliant)

Failure to provide any mandatory information as requested above will result in the submission being

deemed non-responsive.

3. Price and B-BBEE Evaluation

3.1 Quotations will be subject to an evaluation based on an 80/20 price/specific goals allocation - 80

points for price and 20 points specific goals.

3.2 Fixed price quotations on a company letterhead are required; price must be inclusive of VAT and all

costs relating to disbursements.

KwaZulu-Natal Growth Fund Agency (KZNGFA) Physical: 3rd Floor South Towers, 4 Arundel Close, Kingsmead Office Park, 2 Kingsmead Boulevard, Stamford Hill, Durban 4001

Postal: P.O. Box 1817, Durban 4001 South Africa Tel: +27 31 372 3720 Fax: +27 31 306 2547 email: [email protected] website: www.kzngrowthfund.co.za

Board Members: Mr. J.W. Khanyile (Chairperson)/Dr. U. Roopnarain (Deputy Chairperson)/Mr. B.M. Mhlongo/Dr. S.K. Mpungose/Ms. L. Ngcobo/Dr. S. Ndlovu/Mr. L.M. Sidaki/Mrs. L. Meyer (Acting Chief Executive Officer) Ex officio

Mr. M. Dlamini (Acting Chief Financial Officer)/Ms. T.P. Nxumalo (Company Secretary)

Specific goals table

Specifc goal points

51% - 100 % 10

30% - 50% 6

Black Ownership 5% - 29% 4

0% - 4% 0

51% - 100 % 4

30% - 50% 2

Black Women Ownership 5% - 29% 1

0% - 4% 0

30% - 100 % 3

Black Youth Ownership 5% - 29% 2

0% - 4% 0

30% - 100 % 3

Disability 5% - 29% 2

0% - 4% 0

Total points 20

The following may be used as proof for claiming preference points

• BBBEE Certificate or BBBEE Affidavit
• CSD Report
• ID Documents of the owners of the company
• Municipal Account or Lease Agreement
• Doctors Certificate / disability database from relevant institutions (for more research)

4. Submission deadline

You are requested and required to provide the KZNGFA with a quotation by no later than

12:00pm on the 02 October 2026.

5. Submission details

▪ Submissions can be emailed to [email protected] attention Mthokozisi Magcaba by no

later than the stipulated time above.

Aproved

___________________Mxolisi Dlamini 2026-09-18 (Electronic)

Mxolisi dlamini

Acting Chief Financial Officer

Ugu district municipality

Operation vula fund (ovf) specialized upholstery equipment & materials

Formal request for quotation: RFQ ovf 2026-019-UGU upholstery — official pricing

Schedule for bidders

INSTRUCTIONS TO BIDDERS: Potential service providers must submit unit pricing and total costs for all requested upholstery raw

materials, tools, and machinery in the highlighted blank cells below. All rates must be exclusive of 15% VAT, with VAT and Grand Totals

calculated at the bottom of each quotation schedule. Bidders must ensure full compliance with the exact technical specifications provided.

Quotation package 1 — beneficiary: bongekile ngesi

Item Item & Technical Specification Size / Specification Qty Unit Price Excl. Total Price Excl.

No. Description VAT (R) VAT (R)

1 Upholstery Leather P/M - Green 40M 2

2 Upholstery Leather P/M - Red 40M 2

3 Upholstery Leather P/M - Black 40M 2

4 Upholstery Leather P/M - Cream 40M 2

5 Upholstery Leather P/M - Lemon 40M 2

6 INGCO Impact Drill 850W x 13mm 1

7 Makita Jigsaw Standard Industrial 1

Subtotal excluding 15% VAT

15% value added tax (VAT)

Total package cost including 15% VAT

Quotation package 2 — beneficiary: winnie gwamanda

Item Item & Technical Specification Size / Specification Qty Unit Price Excl. Total Price Excl.

No. Description VAT (R) VAT (R)

1 Upholstery Fabric Standard Grade Roll / 50

Material

2 Upholstery Cotton Thread Heavy Duty Industrial Spool 3

3 Upholstery Scissors Heavy Duty Tailor / 2

Upholstery Shears

Subtotal excluding 15% VAT

15% value added tax (VAT)

Total package cost including 15% VAT

Master recapitulation pricing summary schedule

Package Quotation Package Description & Beneficiary Compliance Total Price Inc.

No. (Yes/No) 15% VAT (R)

Package 1 Bongekile Ngesi — Upholstery Leather (Green, Red, Black,

Cream, Lemon), Impact Drill & Jigsaw

Package 2 Winnie Gwamanda — Upholstery Fabric (50 Units), Cotton Thread

& Upholstery Scissors

Cumulative sub-total excluding 15% VAT

Total cumulative tender offer including 15% VAT

Bidder statutory details & formal declaration

Full Registered Name of Bidding Enterprise:

Company Registration Number / Identity Number:

National Treasury CSD Supplier Number (MAAA):

SARS Tax Compliance Status PIN:

Authorized Representative Signature & Date:

Official Company Rubber Stamp:

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

BID NUMBER: RFQ OVF 2026-019-UGU CLOSING DATE: 02 October 2026 CLOSING TIME: 12h00

Appointment of service provider to supply & deliver specialized upholstery equipment &

Description materials for the ugu municipality area.

Bid response documents may be deposited in the bid box situated at (street address)

Via email to [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Nicolette Napier CONTACT PERSON Mthokozisi Magcaba

Telephone number telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status tick applicable box] b-bbee status level sworn [tick applicable box]

Level verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

U THE ACCREDITED Yes Yes No

No U A FOREIGN BASED SUPPLIER REPRESENTATIVE IN SOUTH

For the goods /services [if yes, answer the

Africa for the goods [if yes enclose questionnaire below] /works offered?

/Services /works offered? Proof]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners

or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................