Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
1303 Heuwel Avenue, Riverside Office Park, Election House - Centurion - Centurion - 0157
Organization Type
GOVERNMENT
Published
19 Aug 2026
OCDS Reference
ocds-9t57fa-166163
The electoral commission seeks to establish a panel of service providers for the rental of computer equipment, including desktops and laptops, for temporary use by expansion staff and other employees. Bidders must provide equipment that meets the minimum specifications outlined in the tender document.
Bidders must place their bid online on the Votaquotes e-procurement portal.
Bidders must complete and submit Appendix A: Technical Bid Response Sheet and Appendix B: Pricing Schedule.
Bidders must provide three contactable references for computer equipment rental.
Bidders must ensure that all goods and services comply with the bid specifications and are delivered on time.
Bidders must have comprehensive insurance cover for all rented items and transit.
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Venue
Riverside Office Park,Election House, 1303 Heuwel Avenue, Centurion
Categories
Request for Bid(Open-Tender)
1303 Heuwel Avenue, Riverside Office Park, Election House - Centurion - Centurion - 0157
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
AI Document Analysis Stages
Description
Source: Auction 0010572536 - Rental of Computer.pdf19 Aug
2026
Tender Published
Tender was published
10 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Auction 0010572536 - Rental of Computer.pdf
The Electoral Commission (IEC) seeks to appoint a panel of up to six service providers for the rental of desktop computers and laptops to support election operations across South Africa. Equipment must meet detailed minimum technical specifications, be delivered within five days of a purchase order, and include imaging, configuration, technical support, insurance, and decommissioning. Bids are submitted via the Votaquotes e-procurement platform.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Electoral Commission (IEC)Address
1303 Heuwel Avenue, Riverside Office Park, Election House - Centurion - Centurion - 0157
Matched by category & region
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The Electoral Commission seeks to establish a panel of no more than six service providers per item for rental of desktops and laptops for temporary use by expansion staff and other employees. Equipment deployed at IEC offices, capturing sites, Results Operations Centres, and other election-related operations centres nationwide. Panel utilised on as-and-when-required basis; Commission reserves right to determine final number of panel members. If more than six bidders qualify, PPPFA scoring determines the six best-ranking suppliers.
Important Dates
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Closing date and time: As published on the Votaquotes website (server clock is final).
Briefing session: Virtual briefing date and time to be published on Votaquotes; attendance is voluntary but encouraged.
Enquiry cut-off: Final date and time for submitting enquiries published on Votaquotes; all enquiries must be submitted via the Votaquotes platform only.
Contact Information
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)All enquiries must be submitted exclusively through the Votaquotes platform (https://votaquotes.elections.org.za). No telephonic, email, or other communication will be accepted. Questions and official responses are published on the public Votaquotes website. Physical tender box: Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion 0157 (for supporting documentation only).
Submission Guidelines
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Submission channel: Bids must be placed online on the Votaquotes e-procurement portal (https://votaquotes.elections.org.za). Supporting documentation may be uploaded to the portal or delivered physically to the Electoral Commission tender box at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion 0157, clearly marked "For the attention of Procurement and Asset Management Department – Auction 0010572536". Fax or emailed submissions are not accepted.
Returnable documents (all compulsory):
Disqualification risks: Missing or unsigned returnable forms; bid not placed online; late submission (server clock is final); failure to provide three verifiable references; equipment below minimum specification.
Evaluation Criteria
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Three-stage evaluation:
Stage 1 – Mandatory Compliance (pass/fail):
Stage 2 – Technical Specification Compliance (pass/fail per item):
Stage 3 – Preference Points (PPPFA 2022):
Additional: The Commission may request presentations for clarification; these do not cure missing mandatory documents. Due-diligence audit (including site visits) may be conducted before award.
Technical Specifications
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Panel of up to six service providers per item for rental of desktops and laptops on an as-and-when-required basis (1–6 months). Equipment deployed at IEC offices, capturing sites, Results Operations Centres, and other election-related sites nationwide. Bulk of services at National Office, Centurion.
Scope includes: supply, delivery, installation, imaging/configuration (IEC master image provided), technical support, insurance against loss/damage, testing/approval, decommissioning and recovery.
Minimum Desktop specification:
Minimum Laptop specification:
Bidder must state make/model, provide OEM datasheets, and indicate available quantities. Sample may be requested within 48 hours after selection. Faulty equipment replacement SLA: next business day (spare units at venue acceptable).
Methodology
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Rented equipment must match configuration of devices currently in use within IEC environment as far as possible.
IEC supplies master image (OS and applications); panel members image all equipment with this image; imaging/configuration costs included in bid price.
Delivery, installation, imaging, configuration, distribution, setup, testing, approval, and decommissioning/recovery all part of service scope.
Technical support provided as and when required; faulty equipment replacement within next business day (spare units at venue acceptable).
Equipment must be in working condition at all times for business continuity.
Quality Management
Source: Auction 0010572536 - Rental of Computer.pdfBidder responsible for completeness and quality of submission.
Commission may request presentations for clarification of mandatory requirements (does not cure missing documents).
Commission reserves right to reject unfavourable conditions.
Submission implies acceptance of all specification terms.
Bidder must examine all instructions and standard formats carefully.
Incomplete documentation leads to disqualification.
Supplier performance monitored via SLA with milestones, delivery schedules, quality checkpoints, invoicing procedures.
Commission may reject non-conforming services/deliveries.
Due-diligence audit includes site visits and inspection of key company documents to confirm capability and capacity.
Data security: Bidder must protect IEC data on its storage/backup facilities; staff bound by confidentiality; data returned/deleted per instruction.
Pricing Schedule
Source: Auction 0010572536 - Rental of Computer.pdfAppendix B: Pricing Schedule (compulsory).
Breakdown must include (where possible):
All costs captured on pricing schedule; no additional costs entertained.
Adjudication uses price for 100 laptops + 100 desktops for 1 month (VAT inclusive).
Total bid price captured on Votaquotes portal (VAT inclusive) used for adjudication.
Prices firm for 180 days; fixed for contract duration after award.
Commission may adjust costs by excluding cost factors.
Financial Requirements
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Pricing submitted online on Votaquotes (inclusive of VAT) and via Appendix B (primary for evaluation).
Adjudication baseline: Price for 100 laptops and 100 desktops rented for 1 month.
Bid price firm for 180 days; once awarded, price fixed for contract duration.
All-inclusive pricing covering: delivery/installation in Gauteng, standby support for rental duration, contingency/loan units, imaging/configuration/distribution/setup, testing/approval, decommissioning/recovery, comprehensive insurance (equipment and transit). No additional costs will be considered.
Commission reserves right to adjust costs by excluding cost factors.
Payment only after full delivery, installation, testing and approval confirmed. Formal purchase order issued before any service/equipment delivery.
Compliance Requirements
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Mandatory:
Environmental
Source: Auction 0010572536 - Rental of Computer.pdfBidder's change control management process must be flexible for speedy deployment and problem resolution without compromising management controls and security.
Bulk of services at National Office, Centurion; visits to remote sites as required.
Commission provides technical resources for its own systems and databases setup/configuration.
Successful bidder performs initial equipment configuration for environment-specific requirements where needed.
Contractual Terms
Source: Auction 0010572536 - Rental of Computer.pdfContract formation: Formal purchase order issued before any delivery; successful bidder may be required to enter into a Service Level Agreement (SLA) formalising quantity, quality, delivery, milestones, invoicing, and performance criteria.
Duration: Panel appointed on as-and-when-required basis; rental period flexible 1–6 months per request.
Delivery: Equipment must be delivered within 5 days of purchase order receipt.
Performance: Commission may appoint alternative supplier at defaulting supplier's cost if delivery schedules missed; additional costs for corrective services borne by defaulting supplier.
Data protection: Successful bidder responsible for protecting IEC data against loss, damage, unauthorised access; no processing without written agreement; data returned or deleted on instruction at contract end; staff bound by confidentiality.
Insurance: Bidder bears all risk; comprehensive insurance mandatory for equipment and transit; IEC not liable for theft, fire, etc.
Termination: Commission reserves right to amend quantities, cancel, or not award bid for operational/financial reasons.
Warranties: Goods must conform to specification, be in good condition, delivered on time; supplier warrants compliance with bid specifications.
NDA: Bidder may be required to sign a Non-Disclosure Agreement.
Due diligence: Award subject to Commission's due-diligence audit (site visits, document inspection, capability/capacity verification).
Requirements
Source: Auction 0010572536 - Rental of Computer.pdf (unknown)Bidder must be registered and approved on Votaquotes e-procurement platform to place a bid.
Bid must be placed online on Votaquotes (https://votaquotes.elections.org.za).
All required documentation submitted before due dates specified in document and on Votaquotes website.
Bidder must supply both desktops and laptops at minimum to be part of panel; must indicate which items, models, and quantities they can supply.
Bidder must provide make and model of equipment offered; uniformity required.
Bidder must provide OEM datasheets/product brochures for items offered.
Bidder must warrant goods conform to specification, are in good condition, delivered on time.
Bidder may be requested to supply sample within 48 hours after selection.
Delivery accepted only on bidder's own delivery note.
Commission reserves right to reject non-conforming deliveries.
Commission may appoint alternative supplier at bidder's cost if delivery schedules missed.
Award subject to due-diligence audit.
No payment until full delivery, installation, testing, approval confirmed.
Formal purchase order issued before any service/equipment delivery.
Section
Source: Auction 0010572536 - Rental of Computer.pdfAward to bidder whose solution conforms to specifications, can deliver and support the product, per Preferential Procurement Policy Framework Act 2022.
Three-stage evaluation: Stage 1 mandatory compliance (CSD, tax, SBD 4, restricted registers, online bid, returnable forms); Stage 2 technical specification compliance (pass/fail per line item); Stage 3 preference points (PPPFA 80/20 or 90/10) if >6 qualifying bidders to select up to six panel members per item.
Commission seeks best technical and financial solution.
Award subject to SLA conclusion and due-diligence audit.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
25 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Median Estimate
R 4 508 696
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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