Establishment of a panel of service providers for signage, internal branding, marketing collateral design, printing, production, installation and maintenance services for joburg city theatres

Closing date: 14 September 2026 at 12:00. No compulsory briefing session is scheduled (indicated as n/a).

A compulsory briefing session is indicated as n/a. No briefing session is scheduled for this tender.

All enquiries: [email protected] or [email protected]. Bidding procedure enquiries: Keabetswe Senne, [email protected].

Bids must be submitted in a sealed envelope marked with the tender number and description, and deposited in the tender box at the Reception Area, 1st Floor, Joburg Theatre, 163 Civic Boulevard, Braamfontein, before 12:00 on 14 September 2026. Late bids will not be accepted under any circumstances; the tender box is locked at exactly 12:00. Telegraphic, postal, fax, or email bids will not be accepted. The tender document must be completed in black ink, not retyped or filled in by mechanical devices. All official forms must be completed and signed. Returnable documents include: MBD 1 (Invitation to Bid), Certificate of Attendance of Site Meeting, Authority to Sign Documents, Record of Addenda, MBD 2 (Tax Clearance Certificate Requirements), MBD 3.1 (Pricing and Delivery Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination). Additional documents required: CIPC registration, SARS Tax Pin and VAT registration, CSD summary report (not older than 30 days), B-BBEE certificate or sworn affidavit for EMEs, municipal rates/lease proof, financial statements, COIDA letter of good standing, certified ID copies, service brochures, and Joint Venture Agreement if applicable. Failure to submit any compulsory document may result in disqualification.

Returnable documents include MBD 1 (Invitation to Bid), Certificate of Attendance of Site Meeting, Authority to Sign Documents, Record of Addenda, MBD 2 (Tax Clearance), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination). Additional documents: CIPC registration, SARS tax pin, CSD summary, B-BBEE certificate, municipal rates/lease, financial statements, COIDA letter, ID copies, service brochures, and Joint Venture Agreement if applicable.

Bids will be evaluated in stages: 1) Mandatory Administrative Requirements (Responsiveness), 2) Functionality Evaluation (Scored Evaluation). Functionality criteria include relevant company experience, technical capability, production capacity, installation and maintenance capability, key personnel, quality assurance, and for each category: signage, internal branding, marketing collateral, printing, and integrated services. The bid is subject to the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

The scope includes signage design, manufacture, supply, installation, replacement and maintenance; internal and external venue branding; wayfinding and directional signage; promotional and event signage; large-format printing; marketing collateral design; printing and production of programmes, brochures, posters, flyers and other promotional materials; event and campaign branding; and related services. Services will be provided at Joburg Theatre, Soweto Theatre, and Roodepoort Theatre on an as-and-when-required basis for 36 months. The service provider must supply all resources (labour, materials, equipment, transport, etc.) at its own cost unless specified otherwise. Work must comply with JCT's approved artwork, corporate identity, approved designs, and applicable legislation and health and safety requirements. The provider must maintain capacity for small and large orders, multiple concurrent orders, planned campaigns, urgent requirements, and short-notice event-driven requirements.

Service providers must demonstrate their proposed approach and solutions fit JCT's requirements. They must show capacity to handle small and large orders, multiple concurrent orders, planned campaigns, theatre productions, events, urgent requirements, and short-notice event-driven requirements. The appointed provider will be monitored on timeliness, quality, and compliance with specifications.

Bidders must demonstrate relevant company experience, similar projects, technical capability, key personnel, and quality assurance for each category bid. They must provide examples/references of similar works performed and prove successful completion of at least 5 projects of similar size and nature.

The Employer reserves the right to verify the authenticity of all documents submitted and to request originals for inspection. False declarations or fraudulent documentation may result in disqualification, cancellation of award, and legal action.

All prices must be quoted in South African Rand and include VAT. Prices must be net with discounts deducted, and include cost of supply, transport, labour, equipment, materials, and all other charges. No price escalation will be considered unless stated. The tender price must remain valid for 120 days after closing. Failure to complete the price schedule will invalidate the tender. Bidders must provide current municipal rates and taxes invoice or lease agreement with utility bill (not in arrears more than 90 days), and for directors, similar proof. Financial statements must be submitted (audited if legally required, otherwise most recent with Public Interest Score calculation).

Bidders must be registered on the Central Supplier Database (CSD) at time of submission. Must have a valid SARS Tax Pin and VAT registration (or rationale if not VAT registered). Must provide a valid B-BBEE certificate or sworn affidavit for EMEs. Must provide proof of entity registration (CIPC) with list of directors and share certificates. Must provide a letter of good standing from the Compensation Fund (COIDA). Must have a local office within the Johannesburg Municipality. Must provide proof of successful completion of at least 5 projects of similar size and nature. Bidders must not be in the service of the state. Joint ventures must submit a Joint Venture Agreement showing percentage contributions.

The contractor must comply with the Occupational Health and Safety Act and provide a suitable health and safety plan. The contractor must provide proof of registration as an employer under the Compensation for Occupational Injuries and Diseases Act (COIDA) and remain registered for the contract duration.

The contract will be valid for 36 months, subject to satisfactory performance and budget availability. The supplier warrants goods are new and defect-free, provides a 5-year manufacturer's warranty, and must maintain public liability insurance. The supplier indemnifies JCT against claims for loss, damage, injury or death arising from use of premises. Penalties apply for delayed delivery. The supplier cannot assign obligations without consent. Contract amendments require written agreement. Rates are firm with no escalation.

JCT reserves the right to accept or reject any bid, withdraw the tender, or terminate the appointment. Bids must be submitted in a sealed envelope marked with tender number and description, deposited in the tender box before closing time. Late submissions will not be accepted. The tender document must not be retyped or filled in by mechanical devices. Bidders must use black ink pen. The bid price must be firm and remain valid for 120 days.

Bidders must be registered on the CSD, have a local office within the Johannesburg Municipality, and provide proof of successful completion of at least 5 projects of similar size and nature. Bidders must submit all required documentation including entity registration, tax clearance, CSD summary, B-BBEE certificate, municipal rates/lease proof, financial statements, COIDA letter of good standing, and ID copies. Bids must be submitted on official forms, in black ink, and remain valid for 120 days.

All enquiries concerning this bid should be addressed to: Email: [email protected] or [email protected]. Bidding procedure enquiries may be directed to Keabetswe Senne at [email protected].