Supply and delivery of cleaning tools and equipment for two years

Closing date: 15 September 2026, 12h00 PM. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Technical enquiries: Mr M. Salmani, [email protected]. SCM enquiries: Mr N. Ngwenya, [email protected]. Submission address: Senqu Municipality, 19 Murray Street, Lady Grey.

Submit the completed original tender document and all supporting documentation in a single sealed envelope clearly marked with the tenderer's name, address, tender number, title, and closing date. Deposit in the tender box at Senqu Municipality, 19 Murray Street, Lady Grey, by the closing date and time. No faxed or emailed documents will be accepted. Required returnable forms include: Compulsory Enterprise Questionnaire, Certificate of Independent Bid Determination, Certificate of Authority for Joint Ventures/Partnerships/Consortia (if applicable), Declaration of Interest – State Employees (MBD 4), Declaration of Bidder's Past SCM Practices (MBD 8), Preference Points Claim Form (MBD 6.1), Municipal Accounts' Status schedule, Proposed Deviations and Qualifications, Record of Addenda, and Information to be Provided with the Tender. Tenders must be compliant with all bid requirements; non-compliance may lead to disqualification.

Tender submissions must include the completed tender document, all supporting documentation, and required schedules. The tender must be submitted in a sealed envelope marked with the tenderer's name, address, tender number, title, and closing date, deposited in the tender box before closing time. No faxed or emailed documents will be accepted.

Evaluation uses the 80/20 preference point system. Price is allocated 80 points. Specific goals total 20 points: historically disadvantaged persons (10), locality in Senqu Local Municipality (10), Joe Gqabi District (5), Eastern Cape (2), outside Eastern Cape (0). Total points for price and specific goals must not exceed 100. Functionality criteria may apply with a minimum qualifying score (exact score not stated in the document). The highest ranked tenderer after evaluation will be considered for award. The SM may accept or reject any tender and may negotiate with preferred tenderers.

Supply and delivery of cleaning tools and equipment for a period of two years. Items include: steel heavy duty rakes (16 tooth, length 1300mm, steel handle), leaf plastic rakes (wooden handle, 20 plastic teeth, 1.2m varnished handle), prong hay forks (green painted head, epoxy powder coated handle, steel shaft, blade 180mm, handle length 1750mm), heavy duty shovels (all steel, ASB4, cast steel grip, blade width 260mm, handle length 600mm), chisel and diamond pickaxe heads (3.0kg, anti-corrosive black finish, blade width 35mm chisel), and pickaxe handles (poly pick handle). Prices must be quoted per unit for Year 1 and Year 2, excluding VAT.

The SM will assess the tenderer's ability to fulfil obligations, including professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel. The SM may consider existing contracts with the SM. Tenderers must not be insolvent, in receivership, under business rescue, or subject to legal proceedings. The SM may accept a tender only if the tenderer can demonstrate the necessary capacity and is free of conflicts of interest.

Samples may be requested for testing purposes; samples may not be returned in the same state or may not be returned at all. Unsuccessful bidders will be advised to collect samples. The SM may require evidence and testing to demonstrate compliance with specifications.

Pricing must be submitted on the provided Price Schedule. The schedule includes items such as heavy duty shovels with specific dimensions (e.g., blade width 260mm, handle length 600mm) and pickaxe heads (chisel and diamond 3.0kg).

Prices must be stated in Rand and include all duties, taxes (including VAT), levies, expenses, disbursements, and costs (e.g., transport, accommodation) applicable 14 days before closing. Prices are final and binding for the contract duration and not subject to adjustment except as provided in the Conditions of Contract. Tenderers must price all items in the Price Schedule; nil rates are permitted but may be subject to clarification and risk analysis. Where the transaction value exceeds R10 million (inclusive of VAT), the SM may request audited annual financial statements for the past 3 years, a certificate of no overdue municipal commitments, particulars of contracts with organs of state in the past 5 years, and a statement on foreign sourcing. No bond or guarantee percentage is stated in the document.

CSD registration: Must be registered on the Central Supplier Database (CSD) as a service provider; registration can be done at https://secure.csd.gov.za. Tax compliance: Must be tax compliant with SARS; provide Tax Compliance Status PIN; SM will verify via CSD or e-Filing. B-BBEE: Preference points claimed under the Preferential Procurement Regulations, 2022; documentary proof of B-BBEE status level required (e.g., certificate or sworn affidavit). Local content: If applicable, only locally produced or manufactured goods meeting the stipulated minimum threshold will be considered; Declaration Certificate for Local Production and Content and Annex C may be required. Municipal accounts: Must not have municipal arrears greater than 90 days; Municipal Accounts' Status schedule required. Other forms: Compulsory Enterprise Questionnaire, Certificate of Independent Bid Determination, Declaration of Interest – State Employees (MBD 4), Declaration of Bidder's Past SCM Practices (MBD 8), Preference Points Claim Form (MBD 6.1).

To qualify for preference points, tenderers must submit documentary proof of their B-BBEE status level, such as certificates or sworn affidavits, in accordance with the applicable Codes of Good Practice. The applicable code is the Amended Codes of Good Practice (Generic Scorecard) unless a valid sector certificate is held.

Tenderers must comply with the Occupational Health and Safety Act. Upon written request, a Health and Safety Plan must be submitted demonstrating competencies and resources to deliver goods or services in accordance with the Act and Regulations.

Tenderers must keep their offers valid for 120 days after closing. Withdrawal of a tender after closing may result in liability for additional expenses incurred by the municipality.

Tender validity period is 120 days. Preferential points system: 80/20. Points allocated: Price 80, Specific Goals: historically disadvantaged persons 10, locality in Senqu Local Municipality 10, Joe Gqabi District 5, Eastern Cape 2, outside Eastern Cape 0. Total points must not exceed 100.

Tenderers must comply with the Preferential Procurement Regulations, 2022, including local production and content requirements. Only locally produced or manufactured goods meeting the stipulated minimum threshold will be considered. If applicable, a Declaration Certificate for Local Production and Content and Annex C must be submitted.

Tenders will be evaluated based on price and specific goals. The highest scoring tenderer will be awarded the contract. Functionality criteria may apply, with a minimum qualifying score. The evaluation will follow the 80/20 preference point system.