Supply and delivery of cleaning and hygiene services – 5-Year tender in bloemfontein, free state

{"closingDate":"18 September 2026","closingTime":"14h00","briefingSession":{"date":"26 August 2026","time":"11h00","venue":"ATNS Control tower N8 Road, Braam Fischer international airport, Bloemfontein, 9300","isCompulsory":true}}

{"name":"Nhlanhla Mdamba / Zanele Mbiza","email":"[email protected] / [email protected]","phone":"011 607 1325","department":"Demand Management / Acquisition Management"}

Bidders must submit bids in two parcels: Parcel A (administrative and mandatory) and Parcel B (price and preference points). Bids must be submitted via the e-Submission (e-Tender) system or manually/physically to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. The closing date and time are 18 September 2026, 14h00 CAT.

Bid Submission Structure: The bid must be submitted in two parcels either via online e-Submission (e-Tender) system or manual/physical submission. Parcel A – Administrative and Mandatory (Phase 1 and 2 Evaluation): Volume 1A: General instructions and administrative requirements (Excluding SBD 3.1 and 6.1), Phase 1: Administrative requirements, Phase 2: Mandatory requirements. Parcel B – Price and Preference Points for Specific Goals (Phase 3 Evaluation): SBD 3.1 - Pricing Schedule – (Fixed prices), SBD 6.1 - Preference Points Claim Form, Central Supplier Database (CSD) Report, Companies and Intellectual Property Commission (CIPC) Documents, Shareholder Certificates, ID copies of shareholders, Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

The bid evaluation process consists of three stages: Stage 1 (Administrative Requirements), Stage 2 (Mandatory Requirements), and Stage 3 (Price and Preference Points for Specific Goals). The 80/20 price/preference points system will be applied, with 80 points for price and 20 points for preference points. The formula for calculating points scored for price is: Ps = 80(1 - (Pt - Pmin)/Pmin).

The successful bidder must demonstrate the capability to deliver consistent, high-quality cleaning services in compliance with applicable health, safety, and industry standards. The scope of work includes cleaning methodology, routine/daily tasks, periodic/specialized tasks, health and safety compliance, operations rules, and administrative arrangements.

Cleaning Methodology: The service provider must strictly comply with the rule that dry cleaning must precede wet cleaning. Dry Cleaning includes vacuuming and sweeping; Wet Cleaning includes mopping and scrubbing. Routine/Daily tasks include: Foyers & Elevators must always be kept clean; Offices & Boardrooms vacuum carpeted areas at least three times a week (daily at Upington); dust furniture and standing items; clean boardrooms after each meeting; empty rubbish bins frequently; Kitchen & Food Areas: dust, sweep, mop, dry floors, damp-wipe surfaces, disinfect counters, clean microwaves, keep cupboards orderly, wash dishes with anti-bacterial dish washer; Ablution Facilities: check regularly, wash floors with neutral detergent, clean mirrors with approved glass-cleaning agents, thoroughly clean urinals and toilet bowls with disinfectant, damp-wipe seats and handles with anti-bacterial solution, clean washbasins and taps. Periodic tasks: Tower windows cleaned monthly; carpet deep cleaning bi-annually on quotation basis; emergency exit door windowpanes cleaned ad hoc. CRITICAL CONSTRAINT: Under no circumstances must computers (monitors, keyboards, or related equipment) be cleaned.

The bidder must provide a minimum of five (5) contactable reference letters in the provision of Cleaning and Hygiene services. The bidder must also submit a minimum of two (2) detailed Curriculum Vitae (CVs) of Site Manager with a minimum of 5 years' experience in the provision of Cleaning and Hygiene services.

The bid must include a pricing schedule with all costs related to the assignment. The pricing schedule must be fair and reasonable.

Bidders must submit a pricing schedule with all costs related to the assignment. The pricing schedule must be fair and reasonable. A budget amount indicated in the document is a guide only.

Bidders must comply with the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022. Bidders must also comply with the Broad-Based Black Economic Empowerment (B-BBEE) Act, 2003, and submit a B-BBEE certificate or sworn affidavit. Bidders must be registered on the Central Supplier Database (CSD) and submit proof of registration or application.

The service provider must comply with the Occupational Health and Safety Act (OHSA) and the Compensation for Occupational Injuries and Diseases Act (COIDA). The provider is fully accountable for equipping staff with appropriate Personal Protective Equipment (PPE).

The service provider must ensure environmental sustainability in the provision of cleaning and hygiene services.

The contract will contain standard Terms and Conditions, including a retention clause for non-satisfactory completion, breach of contract, confidentiality clauses, and a requirement for the tenderer to have adequate professional indemnity insurance.

The bidder must comply with the requirements outlined in the bid document, including the submission of a completed and signed 'Declaration of Interest' and proof of registration on the Central Supplier Database (CSD).

Correspondence: All clarifications before bid closure should be directed to Specialist: Demand Management, Zanele Mbiza: [email protected] (cc: [email protected]). Insert the reference number and description of tender on the subject line. All written queries and requests for clarification must be submitted using the Form of Questionnaire (Appendix A) by latest 04 September 2026 at 17h00 CAT. Responses will be provided by latest 11 September 2026 at 17h00 CAT. After bid closure, queries should be directed to Specialist: Acquisition Management, Nhlanhla Mdamba: [email protected] (cc: [email protected]).