Design and construction monitoring of a new packhouse at tats greenery, waterberg district, limpopo

Closing date: 01 December 2026 at 11:00

Compulsory briefing session: 17 November 2026 at 10:00

Venue: TATS Greenery (Pty) Ltd, Modimolle-Mookgophong, Portion 11 of Farm Rietpoort 396

Attendance at the briefing is compulsory; non-attendance disqualifies the bid.

Bidding procedure enquiries:

• Contact: Kumalo L
• Email: [email protected]
• Telephone: 015 294 3361

Technical enquiries:

• Contact: Mabasa NG
• Email: [email protected]
• Telephone: 081 047 6039

Submission address:

Department of Agriculture and Rural Development

67/69 Biccard Street

Polokwane, 0699

Department head office:

Limpopo Dept of Agriculture & Rural Development

Private Bag X9487

Polokwane, 0700

Submission method: physical delivery to the bid box at 67/69 Biccard Street, Polokwane, 0699, before the closing time. Late bids are not considered.

Bids must be on the official forms provided, not re-typed.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): completed and signed, with ceiling price, hourly/daily rates, phase costs, and man-days.
• SBD 4 (Bidder's Disclosure): declares any state employment, relationships with procuring institution, or interests in other enterprises; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; non-claiming yields zero even with supporting documents.
• Compulsory Enterprise Questionnaire: completed and signed; separate forms for each JV partner.
• Proof of ownership: lead engineer must have ownership in the company (e.g. CK documents).
• ECSA registration certificates and CVs for all engineering personnel.
• SACAP registration certificates and CVs for architectural personnel.
• SAGC registration certificates and CVs for geomatics personnel.
• Professional Indemnity and Public Liability Insurance certificate.
• Joint Venture agreement (if applicable); JV must also register on CSD as a JV after award.
• Proof of authority (e.g. company resolution) for the signatory.

Disqualification risks:

• Non-attendance at the compulsory briefing session.
• Use of correction fluid on the bid document; any alteration must be signed by the authorised signatory.
• Failure to quote for all items as specified.
• Submission by a person in the service of the state, or a company/CC with such directors/members.
• Being listed on the Register of Tender Defaulters or List of Restricted Suppliers.
• Submission not signed by an authorised person.
• Failure to include a valid JV agreement (if bidding as JV).
• Submission after the closing time, regardless of reason.

The three highest qualifying bidders will be inspected at their premises to verify physical structure, business activities, track record, equipment, and employees.

Evaluation system: 80/20 preference point system (price 80 points, specific goals 20 points).

Minimum qualifying score for functionality: 70 points.

Evaluation stages:

• Phase 1: Pre-compliance evaluation – verifies on CSD: business registration, directorship/membership, service-of-state status, tax compliance, identity numbers, tender defaulting/restriction status, and any National Treasury supplementary info.
• Phase 2: Functionality evaluation – scored on criteria including approach and methodology, staffing profile, and relevant experience; minimum 70 points required to proceed.
• Phase 3: Preferential points for specific goals per SBD 6.1.

Specific goals points (claimed via SBD 6.1):

• Black ownership >51%: 8 points
• Women ownership >51%: 4 points
• People with Disability ownership >51%: 3 points
• Youth ownership >51%: 5 points

Price formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin).

The department may negotiate and balance unit prices to fair market prices; if a bidder's price remains non-responsive after negotiation, disqualification may be recommended.

Scope: Appointment of professional service providers for the design and construction monitoring of a new packhouse at TATS Greenery, Waterberg District, Limpopo.

Project location: TATS Greenery, Modimolle-Mookgophong Local Municipality, GPS 24° 35' 57.50" S; 28° 1' 51.996" E.

Packhouse building: approximately 750 m², single storey, to include cold storage, change rooms, ablutions, and administrative facilities.

Beneficiary production (per annum): 245 t butternut, 259 t baby marrow, 15 t chillies, 154 t cabbage, 42 t lettuce.

Lead engineer must be from one of: agricultural engineering, civil/structural engineering, or mechanical engineering, and must have ownership in the company.

Support disciplines to be appointed: electrical engineering, geotechnical engineering, architectural services, land/engineering surveyor.

Lead engineer responsibilities include: coordination of topographic and geotechnical assessments; structural design (foundations, columns, beams, roof framing) per SANS 10400; plumbing and water supply design; stormwater management; site access roads, parking, loading bays; site investigations; initial cost estimate; way leaves and servitudes; provision of services and infrastructure (water, sewage, electrical connections); statutory approvals; mechanical ventilation and cooling design; fire protection layout; mechanical layout for handling equipment; conceptual design and spatial planning; preparation of Bills of Quantities and pricing schedules.

Architectural services: detailed drawings (floor plans, elevations, sections, site layout), municipal plan submission and approval, specification of materials and finishes per SANS 10400.

Electrical engineering services: lighting and power distribution layout, load analysis for packhouse equipment, distribution boards and protection systems, security systems (lighting, CCTV, data points), construction monitoring and QA of electrical components.

Services must comply with Engineering Profession Act, Architectural Profession Act, and Quantity Surveying Profession Act.

Consultant responsibilities include all obligations per ECSA stages 1-6, SACAP stages 1-6, and SACQSP stages 1-6, as per the applicable ECSA Guideline (version applicable 5 days before tender close).

Functionality evaluation includes approach and methodology. Bidders must submit a detailed approach and methodology that addresses the project objectives and critical aspects of the scope. The methodology should be tailored to the project's critical characteristics, and may be rated on how well it meets requirements, with higher scores for innovative and efficient approaches. Bidders must also provide a staffing profile with CVs and certified qualifications (not older than 6 months) for key personnel, including supporting disciplines (electrical, geotechnical, architectural, geomatics). Qualified personnel are those with 5 years' experience post professional registration.

Key personnel experience requirements (post-registration):

• Agricultural Engineer: 5 years in food processing projects
• Civil/Structural Engineer: 5 years in civil and structural engineering works
• Civil/Structural Engineering Technologist: 8 years
• Civil/Structural Engineering Technician: 10 years
• Mechanical Engineer: 5 years in packhouse machinery and refrigeration design
• Mechanical Engineering Technologist: 8 years
• Mechanical Engineering Technician: 10 years

Support personnel:

• Electrical engineering personnel: 5 years in industrial building electrical works
• Architectural personnel: 5 years in industrial architectural works
• Geotechnical services: 5 years in geotechnical engineering works
• Geomatics (Land/Engineering surveyor) professionals: 5 years in geomatics works

Bidders must provide certified copies of ID documents, qualifications (not older than 6 months), and CVs of key personnel. The department may verify qualifications; any invalidity leads to disqualification or contract termination. Bidders must prove experience in similar projects as listed in the scope of works.

Design must comply with SANS 10400 and other applicable standards. The lead engineer is responsible for structural design, plumbing, stormwater, mechanical ventilation and cooling, fire protection, and mechanical layout. Architectural services must specify materials and finishes per SANS 10400. Electrical engineering services include construction monitoring and quality assurance of electrical components. The consultant must perform all obligations per ECSA stages 1-6, SACAP stages 1-6, and SACQSP stages 1-6, as per the applicable ECSA Guideline.

Pricing must be submitted on SBD 3.3 (Pricing Schedule – Professional Services). Bidders must indicate a ceiling price based on total estimated time for completion, inclusive of all applicable taxes. Provide hourly and daily rates for lead engineer (civil/agricultural/mechanical), electrical engineering, geotechnical engineering, architectural services, and land/engineering surveyor. Provide cost per phase and man-days per phase. Travel expenses: only actual costs recoverable, with proof. Other expenses (accommodation, telephone, reproduction) must be specified and supported by certified invoices. State period required for commencement after acceptance, and estimated man-days for completion. Indicate whether rates are firm for the full contract period; if not, provide adjustment basis (e.g. CPI). Offer valid for 240 days from closing date.

Pricing format: Fixed lump-sum fee for the full scope of services, inclusive of all applicable taxes. The quoted fee remains fixed for the contract duration and is the maximum claimable, unless a formal contract variation is approved.

Time-related costs: The department determines required personnel categories and estimated hours; bidders may offer discounted hourly rates. Payment is based on actual approved hours at tendered rates, not exceeding the maximum contract value.

Travel and other expenses: Only actual costs recoverable, with proof (e.g. rate/km, class of air travel, accommodation) accompanying certified invoices.

Offer validity: 240 days from the closing date.

No upfront payment will be made to the successful service provider.

Payment is made upon delivery of agreed service and receipt of an original invoice.

Penalty for late completion: 0.05% of the total tender sum per calendar day.

VAT: Compulsory registration if taxable supplies exceed R2.3 million; bidders may not increase bid amounts after registration.

All works are re-measurable.

Contract managed under the CIDB Standard Professional Services Contract (July 2009); variations per Clause 3.8.

CSD registration: Required; provide CSD number or SARS Tax Compliance Status PIN. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

Tax compliance: Must be compliant; submit SARS TCS PIN or printed TCS certificate.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Professional registrations:

• Lead engineer: ECSA registration (Agricultural, Civil/Structural, or Mechanical Engineer).
• Architect: SACAP registration.
• Geomatics personnel: SAGC registration.
• Quantity surveyor (if applicable): SACQSP registration.

Foreign suppliers: Must answer the questionnaire; if not resident, no branch, no permanent establishment, no source of income, and not liable for tax in RSA, then no SARS TCS PIN required.

Bidders must not be in the service of the state, and must not appear on the Register of Tender Defaulters or List of Restricted Suppliers.

The department may conduct a risk assessment on the recommended bidder; negative feedback may lead to disqualification.

The department may verify qualifications; any invalidity leads to disqualification or contract termination.

No specific health and safety requirements are stated in the tender document beyond general compliance with applicable legislation and standards. The consultant must ensure design compliance with SANS 10400 and other applicable regulations.

Contract form: SBD 7 (written contract) to be signed by the successful bidder. The contract is managed under the CIDB Standard Professional Services Contract (July 2009). All works are re-measurable. Penalty for late completion: 0.05% of total tender sum per calendar day. The department may terminate for breach and claim remuneration paid for unsatisfactory work. Payment only upon agreed service delivery and original invoice. No upfront payment. The department may negotiate and balance unit prices. The department may conduct a risk assessment on the recommended bidder; negative feedback may lead to disqualification. Correction fluid is not allowed; alterations must be signed by the authorised signatory.

All costs of preparing the proposal are borne by the bidder; submitted documentation becomes property of the Limpopo Provincial Government unless otherwise requested. The contract is managed under the CIDB Standard Professional Services Contract (July 2009); the service provider must obtain their own copy. All works are re-measurable. Professional Indemnity and Public Liability Insurance must be provided before commencement. Penalty for late completion: 0.05% of total tender sum per calendar day. Payment only upon agreed service delivery and original invoice. No upfront payment. The department may conduct a risk assessment on the recommended bidder; negative feedback may lead to disqualification. The department may negotiate and balance unit prices; if a bidder's price remains non-responsive, disqualification may be recommended. The department may terminate the contract for breach and claim remuneration paid for unsatisfactory work. Correction fluid is not allowed; any alteration must be signed by the authorised signatory. The three highest qualifying bidders will be inspected at their premises to verify physical structure, business activities, track record, equipment, and employees. Submissions are accepted only if signed by an authorised person, include a valid JV agreement (if applicable), attend the compulsory briefing, and the bidder is not on the Register of Tender Defaulters or in the service of the state.

The bid is evaluated on an 80/20-point system. Minimum functionality score: 70 points. Pre-compliance evaluation verifies CSD registration, tax compliance, service-of-state status, tender defaulting, and other National Treasury checks. Functionality criteria include approach and methodology, staffing profile, and relevant experience. Preferential points for specific goals (Black ownership >51%: 8 points; Women ownership >51%: 4 points; People with Disability ownership >51%: 3 points; Youth ownership >51%: 5 points) are claimed via SBD 6.1.