Supply and delivery of ss60 drums (200l) at moqhaka public works section

Closing date: 27 August 2026. Closing time: 12h00 (noon). Validity period: 120 days from closing date. No compulsory briefing or site visit specified; document states site/information meetings are compulsory only if specified.

No compulsory briefing or site visit specified. Document states site/information meetings are compulsory only if specified; none indicated for this tender.

SCM enquiries: Ms K Setlhare, telephone 056 216 9185, email [email protected] or [email protected]. Technical enquiries: Mr D Jacobs, telephone 056 216 9292, email [email protected]. SCM offices: Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad, open Monday–Friday 08:00–16:30. Submission address: bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad.

Submission method: fully completed original RFQ document in individually sealed envelope deposited in the bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad. No email, fax, or late submissions accepted. Hand delivery, courier, or post at bidder's risk; must be received by deadline. Envelope must be endorsed with tender number and title. Document must be completed in black ink, signed by authorised signatory, not retyped, all pages returned, no unauthorised alterations. Bidders must submit a brochure with detailed specifications of all listed items. Documents must be bound, no loose papers.

The fully completed original RFQ document, in each individually sealed envelope, must be deposited in the bid box, at Corner 11&12 Way, Magasyn/Stores, Industrial, Kroonstad, by no later than 12H00 Noon on the closing date as advertised. The envelope must be endorsed clearly on the outside with the tender number and title on the closing date of the tender as above. No bid documents will be accepted via email. Faxed, e-mailed and late tenders will not be accepted. RFQs may be delivered by hand, by courier, or posted at the bidder’s risk and must be received by the deadline specified above, irrespective of how they are sent or delivered. The original RFQ document must be completed fully in black pen ink and signed by the authorised signatory to validate the tender. Failure to do so may result in the disqualification of the RFQ. RFQ documents may not be retyped. Retyped documents will result in the disqualification of the tender. The complete original RFQ document must be returned. Missing pages will result in the disqualification of the RFQ. No unauthorised alteration of this set of RFQ documents will be allowed. Any unauthorised alteration will disqualify the RFQ automatically. Any ambiguity must be cleared with the contact person for the RFQ before the RFQ closure. Bidders are required to submit a brochure with DETAILED SPECIFICATIONS of all listed items. Bidders are requested to bind their documents in a presentable manner and not include loose papers.

Evaluation uses the 80/20 preferential points system (price 80 points, specific goals 20 points). Specific goals: Locality of Supplier – 10 points; B-BBEE Status Level Contributor – 10 points. Points claimed via MBD6.1. Failure to submit valid B-BBEE certificate or sworn affidavit results in zero preference points. Tenders evaluated for responsiveness to specifications and additional criteria in the document. Award in terms of PPPFA, Preferential Procurement Regulations 2022, and municipal SCM policy. Municipality not bound to accept lowest bid or highest scoring bid.

Supply and delivery of SS60 drums (200L) to Moqhaka Public Works Section. Quantity not specified in the document. Bidders must provide a brochure with detailed specifications of the offered product. Municipality reserves the right to decline products not complying with specifications. Goods must conform to standards mentioned in the bidding document.

Variation orders: changes up to 15% of contract value may be instructed; for measurable quantities, contractor may be approached to reduce unit price without price escalation.

Pre-bidding testing at bidder's account. Purchaser may inspect/test goods at any stage; supplier premises open at reasonable hours. Costs of inspections for compliant goods borne by purchaser; costs for non-compliant goods borne by supplier. Non-compliant goods may be rejected. Delivered goods may be inspected; rejected goods held at supplier's cost and risk, must be removed and replaced immediately. Failure to replace allows purchaser to procure substitutes at supplier's expense.

Item: SS60 drums (200L). Quantity not specified. Bid amount VAT inclusive. Acceptable quote range: R30 000.00 – R300 000.00. Prices fixed for 120 days from closing. Pricing schedule (Section 4.9) must be completed and submitted.

Bid amount VAT inclusive. Quotes must fall within the range R30 000.00 – R300 000.00 to be considered. Prices must remain fixed for 120 days from closing date. Payment terms: supplier furnishes invoice with delivery note; payment within 30 days of invoice submission; payment in Rand. Performance security required within 30 days of contract award (amount specified in SCC) in form of bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. VAT registration number of Moqhaka Local Municipality: 4000846578. Tax invoices must comply with VAT Act and show VAT clearly.

Mandatory returnable documents/forms:

• MBD1 (Invitation to Bid): signed offer cover page.
• MBD4 (Declaration of Interest): discloses state employment or connections.
• MBD6.1 (Preference Points Claim): claims B-BBEE and locality points under PPPFA 80/20.
• MBD7.1 (Contract Form – Purchase of Goods/Services): signed contract form.
• MBD8 (Declaration of Past SCM Practices): declares past supply chain conduct.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• Company registration documents (CIPC/CK) showing name, registration number, date, active directors.
• Certified ID copies of all directors (not older than 6 months).
• Valid Tax Clearance Certificate or SARS TCS PIN (each JV member separately).
• Proof of CSD registration (MAAA number).
• SANAS-accredited B-BBEE certificate or sworn affidavit signed by commissioner of oaths.
• Municipal rates/taxes statement or clearance certificate or completed Municipal Form or tribal authority letter or valid lease agreement with supporting statement (not older than 3 months); affidavit required if statement in landlord/director name.
• Joint venture agreement (if applicable).
• Pricing schedule (completed).
• Evidence of compliance with specifications (brochure).
• Bank details form.

CIDB registration required only when applicable. No contract awarded to bidders with municipal rates/taxes in arrears or tax matters not in order.

B-BBEE points: 10 points for B-BBEE Status Level Contributor (part of 20 specific goals points under 80/20 system). Only SANAS-accredited B-BBEE certificate or sworn affidavit signed by commissioner of oaths accepted. Claimed via MBD6.1. Failure to submit valid certificate/affidavit results in zero preference points for B-BBEE.

General Conditions of Contract (GCC) apply, with Special Conditions of Contract (SCC) prevailing in conflict. Key terms: 12-month warranty after delivery (or 18 months after shipment, whichever ends earlier); supplier must repair/replace defective goods at own cost. Payment within 30 days of invoice with delivery note. Prices fixed except authorised adjustments. Variation orders up to 15% of contract value permitted; measurable quantities may be negotiated without price escalation. Assignment and subcontracting require purchaser's prior written consent. Penalties for late delivery calculated at prime interest rate per day of delay. Termination for default if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices; purchaser may impose restriction up to 10 years. Force majeure relieves liability if notified promptly. Disputes: amicable resolution, then mediation after 30 days, then South African court. Governing law: South African law. Contract language: English. Supplier liable for all taxes/duties until delivery. No contract with bidders in tax arrears or municipal rates arrears. Performance security required within 30 days of award (form and amount per SCC). Inspections/tests at purchaser's discretion; non-compliant goods at supplier's cost. Packing must withstand transit risks. Goods fully insured during manufacture, transport, storage, delivery.

The General Conditions of Contract (GCC) as well as Special Conditions of Contract (SCC) forming part of this set of tender documents will be applicable to this tender in addition to the conditions of tender. Where the GCC and SCC are in conflict with one another, the stipulations of the SCC will prevail. The Municipality reserves the right to withdraw any invitation for the RFQ and/or to re-advertise or to reject any RFQ or to accept a part of it. The Municipality does not bind itself to accepting the lowest bid or award a contract to the bidder scoring the highest number of points. Bids shall remain valid for 120 days after the RFQ closure date. Payment for RFQ documents, if specified, must be made by cash or payment into the Municipality bank account. These costs are non-refundable. It is expected of all prospective service providers who are not yet registered on the CSD to register without delay. The municipality is not allowed to do any business with suppliers who are not registered on the CSD. The Municipality shall not be liable for any expenses incurred in the preparation and submission of the RFQ. Bidders shall not contact the Municipality on any matter relating to their bid from the time of the opening of the bid to the time the contract is awarded. Any effort by the bidder to influence the Municipality in the bid evaluation, bid comparison or contract award decisions may result in the rejection of the bid. RFQs will be opened on the closing date immediately after the closing time specified in the RFQ documents. If requested by any bidder present, the names of the bidders, and if practical, the total amount of each bid and of any alternative bids will be read out aloud. Details of tenders received in time will be recorded in a closing register which is open to public inspection. Tax invoices are to comply with the requirements as contained in the Value Added Tax Act, 1991. The amount of value-added tax (VAT) must be shown clearly on each invoice. The VAT registration number of the Moqhaka Local Municipality is 4000846578. The contract documents will be compiled in English and the English versions of all referred documents will be taken as applicable. The contract with the successful bidder may be extended should additional funds become available. The contract shall be interpreted in accordance with South African laws, unless otherwise specified. The successful bidder will be liable for all duties and costs on legal documents resulting in the establishment of a contract and for the surety and retentions. The goods supplied or the services rendered shall conform to the standards mentioned in the bidding document and specifications. Where a contract has been awarded on the strength of the information furnished by the bidder which, after the conclusion of the relevant agreement, is proved to have been incorrect, the Municipality may, in addition to any other legal remedy it may have, recover from the contractor all costs, losses or damages incurred or sustained by the Municipality as a result of the award of the contract. If tenders are called for a specific number of items, the Municipality reserves the right to change the number of such items to be higher or lower. The successful bidder will then be given an opportunity to evaluate the new scenario and inform the Municipality if it is acceptable. If the successful bidder does not accept the new scenario, it will be offered to the second-placed bidder. The process will be continued to the Municipality’s satisfaction. Samples, if requested, are to be provided to the Municipality with the tender document. Site or information meetings, if specified, are compulsory. Bids will not be accepted from bidders who have not attended compulsory site or information meetings.

Only those suppliers who: Are willing and able to keep their cast prices/ rates fixed for the maximum period of 120 days from date of the RFQ closing - shall be eligible to participation further on price and preferential points. Quotes in line with these pro ranges (R30 000.00 – R300 000.00) will be considered for further evaluation. The Municipality reserves the right to decline products that do not comply with the specifications. Bidders are required to submit a brochure with DETAILED SPECIFICATIONS of all listed items. Bidders are requested to bind their documents in a presentable manner and not include loose papers. Compulsory documentation: Income Tax Clearance Certificate and/or SARS unique PIN; for Consortium/Joint Venture every member must submit a separate Tax Clearance Certificate or TCS Pin. When applicable, a copy of the bidder’s registration and grading certificate with the CIDB must be included. Municipal rates, taxes and charges statement or clearance certificate or completed Municipal Form or official letter from local tribal authority or valid signed lease agreement or affidavit with municipal rates and taxes statement (not older than three months). ID (preferably certified) copies not older than six months of the company’s directors. Company registration documents (CIPC-CK) that reflect company name, registration number, date of registration and active directors or members. Only SANAS Accredited B-BBEE Certificate and Sworn B-BBEE Affidavit signed by the commissioner of oaths will be accepted. Bidders should be registered on the Centralised Supplier Database (CSD). The proof of CSD Registration Documents must be attached.

Evaluation uses the 80/20 preferential points system. Price: 80 points. Specific goals: 20 points (Locality of Supplier – 10 points; B-BBEE Status Level Contributor – 10 points). Points claimed via MBD6.1. Tenders evaluated for responsiveness to specifications and additional criteria. Award per PPPFA, Preferential Procurement Regulations 2022, and municipal SCM policy. Municipality not bound to accept lowest or highest scoring bid.