Provision of hygiene services for public transport ablutions – ethekwini municipality, kwazulu-natal

A Compulsory Clarification Meeting will be held at 30 Archie Gumede Place, ETA Building, Second floor, 213 Boardroom on 11 August 2026 at 11:00 am. Attendance is mandatory; failure to attend will invalidate the tender.

General and Contractual Queries: Sakhile Khwela, Tel: 031 311 7285, Email: [email protected]. Technical Queries: Nkosinathi Dube, Tel: 031 311 7704, Email: [email protected]. ESP Queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322-7153, Email: [email protected]. ESP Technical Queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected]. Submission address: Tender Box, ground floor foyer, Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.

Submit a sealed hard copy, addressed to the City Manager and marked with the tender number, into the Tender Box at the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban. Also submit an identical electronic copy via the eThekwini Municipality JDE System (ESP Module). The hard copy is the ruling version; the tender is only valid if the hard copy is received. Late submissions are not accepted. Returnable forms include: Authority of Signatory, Tax Compliance Status PIN or Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to the Occupational Health and Safety Act, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination), Official Tender Form, and a Resource Plan including organogram or operational structure.

The required returnable documents include: Authority of Signatory, Tax Compliance Status PIN / Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to the Occupational Health and Safety Act, MBD 4: Declaration of Interest, MBD 5: Declaration for Procurement Above R10 Million, MBD 6.1: Preference Points Claim, MBD 8: Declaration of Bidder's Past Supply Chain Management Practices, MBD 9: Certificate of Independent Bid Determination, and the Official Tender Form. Additional returnable schedules include a Resource plan including the organogram / operational structure.

Evaluation proceeds in stages. First, bidders must comply with the contractual and technical specification. Technical compliance requires items to meet the specification, a valid Workmen's Compensation Registration Certificate, and proof of at least one project of 12 months or more in cleaning public ablutions (via Letters of Award or Reference Letters). The 80/20 preference point system applies. Price is scored using the formula NFO = W(1 - (Pt - Pmin)/Pmin) where W is 80. Preference points (20) are awarded for Specific Goals via MBD 6.1: Ownership Goal (Race: Black) weighted 75% (0% = 0, >0% and <51% = 6, >51% and <100% = 10.5, 100% = 15) and RDP Goal (promotion of South African owned enterprises) weighted 25% (Not in SA = 0, SA = 2, KZN = 3.5, eThekwini = 5). Proof includes CIPC, CSD report, B-BBEE certificate, or consortium/JV/trust agreement. Contracts 1T-34963, 1T-35005, 1T-35006, and 1T-35007 are evaluated and awarded simultaneously; most responsive bidders are limited to one award based on a comparative value matrix for best value for money.

The scope is the provision of hygiene services for public transport facility ablutions within the Northern Region of eThekwini Municipality. Bidders must have experience in cleaning public ablutions (at least one project of 12 months or more). The document references a Bill of Quantities / Schedule of Rates/Activities in Section 8, but the content of that section is not provided. Bidders may be required to submit samples for inspection. Manufacturers' names must be stated; non-manufacturers must provide a valid agreement or joint venture agreement with the manufacturer.

Bidders must demonstrate experience in cleaning public ablutions: at least one project with a minimum duration of 12 months. Proof must be submitted in the form of Letters of Award or Reference Letters.

Prices must be quoted in South African Rand, after deduction of any brokerage or discount. Bidders shall quote only one price per item, which must hold for the full contract period. Firm prices may be submitted for each 12-month period, free from fluctuations. Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form. The estimated quantities are set out in the Bill of Quantities / Schedule of Rates/Activities; the supplier is bound to supply whatever quantities the Municipality actually requires. Payment will be made only to the supplier; factoring arrangements are not accepted.

CSD Registration: Bidders must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing; provide the MAAA number. Tax Compliance: Submit a valid Tax Compliance Status PIN or original Tax Clearance Certificate. Municipal Fees: Sign the Declaration of Municipal Fees confirming fees are paid or an acknowledgement of debt is in place. B-BBEE: Complete MBD 6.1 (Preference Points Claim) and provide supporting documents (CIPC, CSD report, B-BBEE certificate, or consortium/JV/trust agreement). Workmen's Compensation: Provide a Workmen's Compensation Registration Certificate or proof of payment. Joint Ventures: Each party must meet CSD registration and provide a Joint Venture Agreement and a consolidated B-BBEE certificate. State Service: No person in the service of the state (as per Regulation 44) may be awarded the contract.

Bidders must sign a Declaration with respect to the Occupational Health and Safety Act, accepting the undertaking in terms of the Act and relevant Regulations. A Workmen's Compensation Registration Certificate (or proof of payment) is required for technical compliance.

The contract will be governed by the Standard Conditions of Tender (Goods/Services), Special Conditions of Tender, General Conditions of Contract (National Treasury July 2010, as amended by Circular 52), Special Conditions of Contract, the Occupational Health and Safety Act, and the eThekwini Code of Conduct. The successful tenderer must sign a written Contract Form (MBD 7). Tenders must remain valid for 120 days after opening, plus a further 12 months unless the Municipality is advised otherwise. The Municipality may cancel the tender at any time before award without liability. Objections to decisions must be lodged within 14 days, with a non-refundable fee of R6,131.00 (incl. VAT).

Tenders must remain valid for 120 days following the opening date, plus a further 12 months unless the Municipality is advised otherwise in writing. The Municipality reserves the right to request confirmation of tender validity at any time during the 12-month period. Objections to decisions must be lodged within 14 days of notification, addressed to the City Manager, Attention: Ms S Pillay, P O Box 1394, Durban, 4000, Email: [email protected], and require a non-refundable administration fee of R6,131.00 including VAT, paid into EThekwini Municipality, FNB – 631 6574 6331, Reference Number: 1T - 34963.

Tenderers must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing. A valid Tax Compliance Status PIN or Tax Clearance Certificate is required. For technical compliance, bidders must provide a Workmen's Compensation Registration Certificate and proof of experience (1 project of at least 12 months) in cleaning public ablutions.

Evaluation will be based on the highest points scored to specification. The 80/20 preference point system applies. Preference points (20) will be derived from MBD 6.1 for specific goals: Ownership Goal (Race: Black) with a weighting of 75% and RDP Goal (promotion of South African owned enterprises) with a weighting of 25%. Ownership points: 0% = 0, >0% and <51% = 6, >51% and <100% = 10.5, 100% = 15. RDP points: Not in South Africa = 0, South Africa = 2, KZN = 3.5, ETM = 5. Proof of claim may include CIPC registration document, CSD report, B-BBEE certificate, consolidated B-BBEE certificate, or agreement for Consortium/JV/Trust. Contracts 1T-34963, 1T-35005, 1T-35006 and 1T-35007 will be evaluated and awarded simultaneously; most responsive bidders will be limited to one award, with award based on a comparative value matrix for best value for money.