Panel of service providers for council fleet repairs, maintenance and materials – umhlathuze municipality (36 months)

Enquiries: Mr Sandile Buthelezi, [email protected]; Mr Senzo Mngomezulu, [email protected].

• Tender document collection: Civic Centre, 5 Mark Strasse, Richards Bay, telephone (035) 907 5338 / 035 907 5733.
• Courier collection arrangements: [email protected], [email protected], [email protected].

Sealed bids, clearly endorsed with the tender number and title, must be placed in the Bid box at Stores and Procurement, Alton, Richards Bay before 12:00 noon on 15 September 2026.

• Bidder details and return address must appear on the back of the sealed envelope.
• Only tender documents purchased from the municipality will be considered for evaluation.
• Tender documents are available from the Civic Centre, 5 Mark Strasse, Richards Bay, from 7 August 2026 at 12:00 until the day before the site meeting, on payment of a non-refundable fee of R 649.00.
• Payment can be made at the Rates Hall, Civic Centre, Richards Bay, or by EFT into Council's FNB account (account number 6303944684), quoting the tender number and company name. Only cash or EFT accepted; the Rates Hall closes at 15:00 on weekdays.
• Proof of payment must be produced to obtain documents; courier collections require proof of payment emailed to [email protected], [email protected] and [email protected].
• The municipality accepts no responsibility for late delivery by courier or any other means not placed in the tender box by the closing time.
• The successful bidder must implement a Corporate Social Investment (CSI) programme.
• Bidders not contacted within 120 days after closing may assume their tender was unsuccessful.

Preferential point system: Price = 80 points, Equity = 20 points.

• Bids are evaluated only from bidders who purchased tender documents from the municipality and attended the compulsory site visit.
• Bidders must be accredited by RMI Miwa or OEM for each category tendered; failure to submit accreditation certificates renders the bid non-responsive.
• For engine repair and maintenance, bidders must hold ARA accreditation and provide evidence.
• Bidders must not be in the service of the state (Regulation 44 of the SCM Regulations), nor have directors, managers, principals, shareholders or stakeholders in state service, nor be an advisor or consultant contracted to the municipality or municipal entity.
• The municipality does not bind itself to accept the lowest or any tender and may accept any tender in whole or in part.

Appointment of a panel of service providers for the repairs, maintenance and provision of materials to the Council fleet, on an as-and-when-required basis, for a period of thirty-six (36) months.

• Bidders must be accredited by RMI Miwa or OEM for each category tendered; proof of accreditation must be submitted with the bid.
• For engine repair and maintenance, bidders must hold ARA accreditation and provide evidence.
• Service providers must have an operational workshop within the City of uMhlathuze municipal area; proof of address and ownership or lease agreement must be submitted with the bid.

Non-refundable tender document fee of R 649.00, payable by cash or EFT into the municipality's FNB account (account number 6303944684), quoting the tender number and company name.

• Payment can be made at the Rates Hall, Civic Centre, Richards Bay (closes 15:00 weekdays).
• No other pricing or financial requirements are stated in the document.

Bidders must be accredited by RMI Miwa or OEM for each category tendered; proof of accreditation must be submitted with the bid. Failure to do so renders the bid non-responsive.

• For engine repairs, bidders must provide evidence of ARA accreditation.
• Bidders must not be in the service of the state (Regulation 44 of the SCM Regulations), nor have directors, managers, principals, shareholders or stakeholders in state service, nor be an advisor or consultant contracted to the municipality or municipal entity.
• Service providers must have an operational workshop within the City of uMhlathuze municipal area; proof of address and ownership or lease agreement must be submitted with the bid.
• Only tender documents purchased from the municipality will be considered for evaluation.
• Attendance at the compulsory briefing session and site visit is mandatory; latecomers' bids will not be considered.

Bidders not contacted within 120 days after the closing date may assume their tender was unsuccessful.

Bidders must be accredited by RMI Miwa or OEM for each category tendered; proof of accreditation must be submitted with the bid. Failure to do so renders the bid non-responsive.

• For engine repair and maintenance, bidders must hold ARA accreditation and provide evidence.
• Service providers must have an operational workshop within the City of uMhlathuze municipal area; proof of address and ownership or lease agreement must be submitted with the bid.

Preferential point system: Price = 80 points, Equity = 20 points.

• Only tender documents purchased from the municipality will be considered for evaluation.