Cleaning, turf management and hygiene equipment services – umhlathuze west municipal buildings (36 months)

Compulsory briefing session: 25 August 2026 at 10h00, at the SCM Building, Betastraal, Alton. Bidders must arrive on or before the stated time; latecomers will not be allowed in and their bids will not be considered. Attendance must be recorded in the register, including for Joint Ventures. Tender documents available from 17 August 2026 at 12:00 from the Civic Centre, 5 Mark Strasse, Richards Bay, up to the day before the briefing. Closing date and time: 25 September 2026 at 12:00 noon.

Compulsory briefing session: 25 August 2026 at 10h00, at the SCM Building, Betastraal, Alton. Bidders must arrive on or before the stated time; latecomers will not be allowed in and their bids will not be considered. Attendance must be recorded in the register, including for Joint Ventures. Failure to comply will invalidate the bid.

Enquiries: Tebogo Moamosi ([email protected]) and Andries Lombaard ([email protected]). For courier collection of tender documents, email proof of payment and collection arrangements to [email protected], [email protected], and [email protected]. Tender documents: Civic Centre, 5 Mark Strasse, Richards Bay, telephone (035) 907 5149. Submission address: Tender/Bid box, Stores and Procurement Offices, 22 Betastraal, Alton, Richards Bay.

Sealed bids must be placed in the Tender/Bid box at the Stores and Procurement Offices, 22 Betastraal, Alton, Richards Bay before 12:00 noon on 25 September 2026. The envelope must be clearly endorsed with the tender number and description, and the bidder's details and return address must appear on the back. Only tender documents purchased from the City of uMhlathuze are acceptable. Bids received after the closing time, or not placed in the tender box, will not be considered. Intention to Award and Cancellation notices will be published on the municipal website. Tenderers not contacted within 120 days after closing may assume their bid was unsuccessful. The successful bidder must implement a Corporate Social Investment (CSI) programme. Returnable forms include the standard SBD/MBD forms (e.g., SBD 4 Declaration of Interest, SBD 9 Certificate of Independent Bid Determination) as contained in the bid documentation; all must be completed, signed and submitted.

Preference point system: Price = 80 points, Equity (B-BBEE) = 20 points. Bidders must comply with NCCA Registration or equivalent and be a member of BCCI. Bidders must not be in the service of the state, nor have directors, managers, principals, shareholders or stakeholders in state service, nor be advisors/consultants contracted to the municipality (Regulation 44 of the SCM Regulations). Attendance at the compulsory briefing session is mandatory; failure to register attendance (including for Joint Ventures) invalidates the bid. Only tender documents purchased from the City of uMhlathuze are acceptable. The municipality does not bind itself to accept the lowest or any tender and reserves the right to accept any tender in whole or in part.

The scope covers cleaning including turf management at uMhlathuze West municipal buildings, and the supply, installation and servicing of hygiene equipment including all consumables, for a period of 36 months. Three separate bids are advertised for North, South and West municipal buildings; this tender (8/2/1UMH1761-26/27) is for the West area. Specific quantities, service levels and consumable specifications are not stated in the available text.

A non-refundable tender fee of R 649.00 applies per bid. Payment can be made at the Rates Hall, Civic Centre, Richards Bay (closes 15:00 on weekdays) or by EFT into the Council's FNB Richards Bay account number 63039446843, using the tender number as reference. Proof of payment must be produced to obtain tender documents. No other pricing format, bond, guarantee or payment terms are stated.

Prequalification: (a) Only companies complying with NCCA Registration or equivalent are invited to bid. (b) The service provider must be a member of BCCI. Bidders must not be in the service of the state, nor have directors, managers, principals, shareholders or stakeholders in state service, nor be advisors/consultants contracted to the municipality (Regulation 44 of the SCM Regulations). Only tender documents purchased from the City of uMhlathuze are acceptable. Standard returnable forms (SBD/MBD) must be completed and signed, including declarations of interest and independent bid determination.

The successful bidder must implement a successful Corporate Social Investment (CSI) programme. Tenderers not contacted within 120 days after the closing date must accept that their tender was unsuccessful.

Mandatory prequalification: (a) Only companies complying with NCCA Registration or equivalent are invited to bid. (b) The service provider must be a member of BCCI. Bidders must not be in the service of the state, nor have directors, managers, principals, shareholders or stakeholders in state service, nor be advisors/consultants contracted to the municipality (Regulation 44 of the SCM Regulations). All bids are subject to the terms and conditions in the bid documentation and relevant legislation. The municipality does not bind itself to accept the lowest or any tender and reserves the right to accept any tender in whole or in part.