Fire protection system for acacia power station – ESKOM tender in western cape

Eskom invites tenders for the Acacia Power Station Fire Protection System. Tender number E3673GXPOU. Issue date 14 October 2026. Closing date 06 November 2026 at 10:00. Tender validity 12 weeks from closing.

Closing date: 06 November 2026 at 10:00

Compulsory site clarification meeting: 26 October 2026 at 09:00, at Acacia Power Station. Attendance is mandatory; non-attendance disqualifies.

RSVP for the site meeting: by 23 October 2026 at 12:00, with the Eskom Representative, stating company name, position, and contact details of each attendee.

Clarification queries: must reach Eskom no later than 5 working days before the tender submission deadline.

Tender validity period: 12 weeks from the closing date.

Compulsory site clarification meeting: 26 October 2026 at 09:00 at Acacia Power Station. Attendance mandatory; non-attendance disqualifies. RSVP by 23 October 2026 at 12:00 with company name, position, and contact details of each attendee.

Eskom Representatives (all queries and clarifications must be directed to them only):

• Contact: Rashaad Sedan

• Email: [email protected]

• Telephone: 021 941 5703

• Contact: Le-Anne Moses

• Email: [email protected]

• Telephone: 021 941 5703

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Site clarification meeting venue: Acacia Power Station (address not provided in the document).

Submission method: electronic only, via the Eskom E-tendering site (Eskom Tender Bulletin). No hard copies accepted.

• Upload documents under the folders Technical, Commercial, Financial, and Other.
• All documents must be in PDF format; the price list must be in PDF and a copy in Excel format.
• Maximum upload size per document: 500 MB; total submission limited to 4 GB.
• No zip/compressed files allowed.
• If resubmitting, only the latest version is accepted; earlier submissions become null and void.
• Ensure the submission status is marked as complete.
• Late tenders will not be accepted.

Returnable forms (all must be completed, signed where required, and submitted by the closing time unless noted):

• Annexure A – Authorisation Form: confirms the signatory's authority to bind the bidder; attach certified resolution/power of attorney as applicable.
• Annexure B – Acknowledgement Form: acknowledges receipt and understanding of the tender documents.
• Annexure C – Tenderer's Particulars: bidder's details.
• Annexure D – Integrity Declaration Form: commits to the Supplier Integrity Pact.
• Annexure E – CPA Requirements for Local Goods/Services: declares local content compliance.
• Annexure G1–G4 – SBD 6.2 and local content declarations: required only if designated materials are included.
• Annexure H – SBD 1 (Invitation to Bid): the offer cover page.
• Annexure I – SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under PPPFA 2022; non-submission scores zero for specific goals but does not disqualify.
• Annexure J – SBD 4 (Bidders Disclosure): discloses any state employment or connection.
• Tax Evaluation Questionnaire: determines if the entity is a personal service provider for PAYE.
• E-tendering Help Manual acknowledgement form.
• Proof of CSD registration (CSD number or CSD report) – mandatory contractual requirement.
• Tax clearance: certified copy required from foreign tenderers with a SA footprint not on CSD and from local tenderers not providing a SARS e-filing PIN or CSD profile; foreign suppliers with no SA footprint complete SBD 1 only.
• COIDA: original certificate of good standing or proof of application (SA tenderers).
• Employment Equity: designated employers must provide proof of compliance and EE report submission (SA tenderers).
• CIDB: valid proof of grading 3SF or higher, or registration within 21 working days from closing if agreed.
• Financial statements: latest approved annual financial statements (no drafts) of the tendering company, including all required schedules; for unincorporated JV/SPV, each partner's statements; start-ups within 12 months exempt initially.
• JV/consortium: letter of intent or valid JV agreement, confirmation of single business entity, and single designated bank account.
• Quality and safety returnables: List of Tender Returnables Cat 3, Form A Cat 3, Supplier Quality Management Specification, QCP/ITP, CQP Template, OHS Acknowledgement Form, OHS Specification, and related attachments – submit by closing to expedite evaluation.
• Technical Evaluation Criteria – Attachment 3.

Disqualification risks:

• Missing, unsigned, or incomplete disqualifiable returnables at closing.
• Late submission.
• Failure to attend the compulsory site clarification meeting.
• Submitting more than one tender (individually or as JV partner).
• JV/consortium agreement lacking joint and several liability.
• Conflict of interest (common controlling partner/shareholder, or relationship giving access to another tenderer's information).
• Tender signed by an unauthorised person.
• Being restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.
• Subcontracting 100% of the scope of work.
• Nationality of a country on international sanctions lists.
• Alternative tenders are not allowed.

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender (commercial, financial, technical), and mandatory returnables submitted.
2. Functionality (technical) evaluation: minimum threshold 80%; may be reduced to 70% if no tenderer meets 80%.
3. Price and specific goals: 80/20 preference point system.

Scoring:

• Price: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Unconditional discounts count; conditional discounts applied at payment only.
• Specific Goals (B-BBEE): scored out of 20 points under PPPFA. Failure to submit evidence scores zero for that goal but does not disqualify.
• Ranking: sum of Price and Specific Goals scores, highest to lowest.

Contractual requirements (CSD registration, SHEQ, financial viability, B-BBEE) are not evaluation criteria; they are assessed after ranking and must be met before award.

No public opening of tenders; prices not read out. Objective criteria and reverse e-auction not applicable.

Scope: Fire protection system for Acacia Power Station. Full scope of work is contained in the NEC Term Services Contract (Attachment 1).

Key attachments:

• Scope of Work (included in NEC)
• NEC Term Services Contract
• Pricing Schedule/BOQ (Attachment 2)
• SDLI Strategy Template for Bidders (Attachment 9)
• Quality requirements: List of Tender Returnables Cat 3, Form A Cat 3, Supplier Quality Management Specification, QCP/ITP, CQP Template
• Safety requirements: OHS Specification, OHS&Q Management Plan, OHS Risk Assessment, PPE Standard, Work at Height Standard, Confined Spaces, Life-Saving Rules, and related procedures.

Contract type: NEC3 Term Services Contract.

Cataloguing: successful tenderer may be required to provide cataloguing information per item and label materials per Eskom specifications; pricing schedule must include a cataloguing line item if applicable.

Financial due diligence: latest approved annual financial statements of the tendering company (not parent/holding), including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.

For SA entities not audited: signed public interest score (actual score, owner-managed status, whether externally prepared) and ITA34C for current and previous years.

For unincorporated JV/SPV, each partner must submit its own statements.

Start-ups (within 12 months) exempt initially but must provide statements for the first year when available.

Additional documents may be required: ECSA/SACPCMP registrations, CVs, permits/licenses as applicable to scope.

Quality returnables (submit by closing): List of Tender Returnables Cat 3 Rev 7, Form A Cat 3 Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP) rev 2, CQP Template 2021.

Quality requirements are part of the tender returnables and must be submitted to expedite evaluation.

Complete the provided Pricing Schedule/BOQ; pricing on company letterheads not permitted.

Submit price list in PDF and a copy in Excel format.

Cataloguing line item must be quoted if applicable.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for variations.

Pricing format:

• Complete the provided Pricing Schedule/BOQ; pricing on company letterheads is not permitted.
• Submit price list in PDF and a copy in Excel format.
• Prices evaluated inclusive of VAT.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Financial viability:

• Latest approved annual financial statements (no drafts) of the tendering company (not parent/holding), including all required schedules.
• For unincorporated JV/SPV, each partner must submit its own statements.
• Start-ups formed within the last 12 months are exempt initially but must provide statements for the first year when available.

Security for performance: Not applicable.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Mandatory:

• CSD registration (CSD number or CSD report) – required for all tenders.
• Tax compliance: SARS e-filing PIN or CSD profile for local tenderers; certified tax clearance for foreign tenderers with SA footprint not on CSD; foreign suppliers with no SA footprint complete SBD 1 only.
• CIDB grading: 3SF or higher (or capable of registration within 21 working days from closing). JVs: every member registered, lead partner 2SF or not lower than one level below, combined grading 3SF or higher.
• COIDA: original certificate of good standing or proof of application (SA tenderers).
• Employment Equity: designated employers must provide proof of compliance and EE report submission (SA tenderers).

B-bbee:

• Proof of B-BBEE status level: valid certificate, sworn affidavit per B-BBEE Codes, or other prescribed requirement.
• Specific goals scored out of 20 points; failure to submit proof scores zero but does not disqualify.

Other:

• No restriction to do business with Eskom or State-Owned Companies.
• Not on National Treasury restriction list, Tender Defaulters list, or restricted by Eskom.
• No conflict of interest.
• JV/consortium must have joint and several liability.
• No subcontracting 100% of the scope of work.
• Contract Skills Development Goals (CSDG): applicable, 0.25% for SF class of works.

Safety requirements include: Eskom Acknowledgement Form for OHS Legal and Other Requirements, OHS Specification, OHS&Q Management Plan, OHS Risk Assessment Procedure, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Life-Saving Rules Standard, Vehicle and Driver Safety Management Procedure, PPE Standard, Working in Confined Spaces, Employees' Right of Refusal to Work in Unsafe Situations, and Acknowledgement Form for Life-Saving Rules.

COIDA certificate of good standing or proof of application required (SA tenderers).

Eligibility: must meet criteria in Tender Data; no restriction to do business with Eskom or SOEs.

Ineligible if: nationality of sanctioned country; more than one tender; JV without joint and several liability; conflict of interest; signed by unauthorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; subcontracting 100% of scope.

Basic compliance: meet eligibility, submit complete tender (commercial, financial, technical), and submit mandatory returnables.

Functionality threshold: 80% (may be reduced to 70%).

Contractual requirements: CSD registration mandatory; SHEQ, financial viability, B-BBEE may be required; assessed after ranking.

CIDB: 3SF or higher; JV rules as stated.

80/20 preference point system: price out of 80, specific goals out of 20. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, adjusted for variations, NPV comparison. Unconditional discounts count. Specific goals: failure to submit evidence scores zero but not disqualification. Ranking by sum of price and specific goals scores.

Functionality: technical evaluation with 80% minimum threshold (may be reduced to 70%).

Objective criteria and reverse e-auction not applicable. No public opening; prices not read out.