Printing, publication design and signboard installation for the limpopo department of agriculture and rural development (36 months)

Closing

• Date: 30 November 2026
• Time: 11:00

Compulsory briefing session

• Date: 23 November 2026
• Time: 10:00
• Venue: 67/69 Biccard Street, Polokwane
• Attendance: compulsory

Offer validity

• The offer must remain valid for 240 days from the closing date.

Bidding procedure enquiries

• Contact: Kumalo L
• Telephone: 015 294 3361
• Email: [email protected]

Technical enquiries

• Contact: Maphiri IZ
• Telephone: 071 029 5552
• Email: [email protected]

Bid submission address

Bid box

67/69 Biccard Street

Polokwane

0699

Departmental address

Limpopo Department of Agriculture and Rural Development

Private Bag X9487

Polokwane

0700

Submission method

• Sealed bid deposited in the bid box at 67/69 Biccard Street, Polokwane, 0699.
• Bids must arrive by the closing time; late bids are not accepted.
• Bids must be submitted on the official forms supplied — forms may not be retyped.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Returnable documents

• SBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• SBD 3.2 (Pricing Schedule – Non-Firm Prices): the priced offer, with all applicable taxes included.
• SBD 4 (Bidder's Disclosure): discloses any interest held by state employees or by persons connected to the procuring department.
• SBD 6.1 (Preference Points Claim Form): claims points for the stated specific goals.
• SBD 7 (Contract Form): completed and signed by the successful bidder before contract award.
• Proof of authority to sign, such as a company resolution.
• CSD registration number and a SARS Tax Compliance Status PIN or printed TCS certificate.

Disqualification risks

• Late delivery of the bid.
• Omission or non-completion of any required form or particular.
• Bids from persons in the service of the state, or from companies or close corporations whose directors or members are in the service of the state.
• Non-attendance at the compulsory briefing session.

Preference point system

• 80/20 system applies.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring

• Points are calculated against the lowest acceptable tender price using the 80/20 formula.

Specific goals (20 points)

• Black people ownership above 51%: 5 points.
• Women ownership above 51%: 4 points.
• Persons with disability ownership above 51%: 5 points.
• Youth ownership above 51%: 6 points.

Claiming points

• Points for specific goals must be claimed on SBD 6.1 and supported by the required proof submitted with the bid.
• Failure to submit the supporting documentation means the specific-goal points are not claimed.
• The department may require a bidder to substantiate any preference claim before or after adjudication.

Contract scope

• Appointment of a service provider for design, printing, reproduction, layout, proof reading, packaging and delivery of documents, and installation of signboards, for the Limpopo Department of Agriculture and Rural Development.
• Contract period: 36 months.
• Work covers the department's strategic and corporate publications, including the Strategic Plan, Annual Performance Plan, Budget Speech, Citizens Report, Service Delivery Standards, Service Delivery Improvement Plan and Service Delivery Charter, plus signboards and branding material.

Documents to be produced (45 priced items)

• Permit and register books: PAD 014 Stock Cards (A6, 4 cover pages, 180gsm Kraft cover, 80gsm White Typerk Bond text, approximately 32 pages, folded, stitched and trimmed, shrink-wrapped in 10s); PAD 015 Cattle Registers (A5, 304 text pages plus end leaves and covers, medium chipboard covers, thread sewn and quarter bound with blue pin head cloth, shrink-wrapped in 5s); PAD 018 Ordinary Permit Books and PAD 019 Red Cross Permit Books (A4, 100 leaves per pad plus cover and backing board, 180gsm Kraft cover, 80gsm White Typerk Bond text printed two colours one side, padded in 100s, shrink-wrapped in 5s).
• BR 5 Sample Submission Books: A4, two parts, 50 sets plus covers, 180gsm brown Kraft covers, 53gsm NCR text, perforated, collated and side stapled.
• Submission book: A3 oblong 297mm x 420mm, 144 pages, Azure woven paper, full bound, cased, squared and thread sewn.
• Rabies vaccination card: A6 double-sided, 180gsm Kraft board, black text both sides with full-colour background, guillotine cut, shrink-wrapped in 50s.
• Annual Report: A4 glossy booklet, 250gsm covers, 120gsm insides, 250 to 350 pages, full colour, perfect bound.
• Annual Performance Plan: A4 glossy booklet, 250gsm covers, 120gsm insides, 180 to 220 pages, full colour, perfect bound.
• Strategic Plan: A4 glossy booklet, 250gsm covers, 120gsm insides, 120 to 160 pages, full colour, perfect bound.
• Budget Speech: A5 glossy booklet, 250gsm covers, 120gsm insides, 25 to 50 pages, full colour, saddle stitched.
• Citizens Report: A4 glossy booklet, 250gsm covers, 120gsm insides, 35 to 60 pages, full colour, saddle stitched.
• A5 and A4 glossy booklets, 30 to 50 pages, 250gsm covers, 120gsm insides, full colour, saddle stitched.
• Posters and flyers: A1, A2, A3 and A0 glossy posters and A5 flyers on 180gsm stock, full colour.
• Service Delivery Improvement Plan: A4 glossy booklet, 250gsm covers, 120gsm insides, 20 to 35 pages, saddle stitched.
• Service Delivery Charter and Statement of Public Service Commitment Charter: A1 glossy posters, 180gsm, full colour.
• Service Standards: A4 glossy booklet, 250gsm covers, 120gsm insides, 80 to 120 pages, full colour.
• Batho Pele Principles poster in four languages: A1 glossy, 180gsm, full colour.
• Zwavhulimi Newsletter: A4 glossy, 250gsm covers, 120gsm insides, 25 to 40 pages, full colour, saddle stitched.
• Hard cover booklets: A4, B5 and custom 220mm x 210mm sizes, 3mm board covers printed on gloss with gold or silver spot colour title, 330gsm, 120gsm insides, 100 pages, full colour, case bound and thread sewn; and a 210mm x 210mm version with 130gsm matt insides, spot varnish throughout, matt laminated cover with a 20mm x 130mm gold foiling block, case bound and thread sewn.
• Info booklets: A5 and A4 glossy, 250gsm covers, 120gsm insides, 30 to 50 pages, saddle stitched.
• Brochures: A4 gloss covers printed both sides, 120gsm, full colour, Z-folded.
• Bursary brochures: A5 glossy full colour; and a four-page cascade bond cover version in pink or yellow with eight inside pages on 80gsm white laser stock, saddle stitched.
• Folders with pockets: A4 glossy, 200 to 250gsm and 300gsm cover options, full colour.
• College prospectus: A5 glossy, 250gsm covers, 120gsm insides, 50 to 70 pages, saddle stitched.
• Study manuals: A4 matt cover with front and back transparency, 250gsm covers, 120gsm insides, 90 to 110 pages, full colour, tape bound; and A4 matt cover 250 to 280gsm, 130 to 170 pages, perfect bound.
• Tests and exams booklets: A4, 80gsm inside pages printed both sides, four-page cascade bond covers in assorted colours with ten inside pages on 80gsm white laser stock, saddle stitched; and a 12-page version with pink or yellow cascade bond covers, 200 to 250gsm, full colour, saddle stitched.
• Pocket books: A6 memo (105mm x 148mm) and A5 memo (210mm x 148mm), 130 to 160 pages, hard cover with 80gsm, perfect bound.
• SCOPA document packaging: 50 arch lever files packed per the master file, divided by alphabetical dividers and colour charts, report printed in colour; and 50 flash discs packaged in envelopes per the master file.
• A0 dummy cheque 1200mm x 845mm printed on glossy corrugated board or with a glossy finish, 180gsm.

Promotional material (14 priced items)

• Name tags B4 (105mm x 148mm), laminated 150gsm gloss with branded polyester lanyard 1.5m long and 25mm wide, punched and laminated in gold, green and black, full colour CMYK.
• 30cm branded polystyrene rulers, full colour CMYK.
• Twist-action branded promotional pens, full colour CMYK.
• A2 and A1 posters as vinyl stickers with mounting, full colour CMYK.
• 90mm x 90mm round vinyl stickers and A5 vinyl stickers (148mm x 210mm), full colour CMYK.
• Vinyl door tags V80 x 450mm with mounting, full colour CMYK.
• A1 wall calendars on 250 to 300gsm glossy paper and A2 desk calendars on 150 to 180gsm matt paper, 12 pages with 2mm board, full colour CMYK.
• Desktop calendars, 12 sheets of 150 to 180gsm, 210mm x 150mm printed one side, wiro spiral bound on 420mm x 210mm 3mm board, full colour CMYK.
• A5 and A4 diaries, 366 inside pages of 60 to 80gsm matt, full colour CMYK, padded 3mm hardboard cover printed with gold or silver spot colour.
• Business cards, standard 8.9cm x 5.1cm, printed both sides on 300gsm matt stock, full colour CMYK.

Branded departmental material (32 priced items)

• Telescopic flags 6m x 3m with full-colour dye-sublimation print, 100% polyester display fabric, fold-up aluminium frame, carry bag and 500g grip steel and rubber mallet.
• Backdrop stage banner 4.5m x 2.25m with the same print, frame, carry bag and mallet specification.
• Gazebos 3m x 2.25m and 3m x 6m banner wall systems with digitally dye-sublimated full-colour print on 100% polyester, aluminium frame, carry bag and 500g mallet.
• Branded rectangular tablecloths, medium 2590mm x 1590mm with 400mm overhang, in dye-sublimated 100% polyester fabric or vinyl.
• Slimline banners: small 800mm x 2000mm double sided and large 2440mm x 2220mm double sided, aluminium frame, 100% polyester fabric, full-colour dye-sublimation print, washable, with carry bags.
• Pull-up banners 2m x 1.2m with wide steel base, new departmental logo, foldable, with carry bag.
• Telescopic four-pole 6m flag clusters in 100% polyester ultra sheen, full colour double sided, with flag fountain system, carry bag and 1.5kg club hammer with rubber handle.
• Banner wall systems 3m x 2.25m single sided and 4500mm x 2250mm double sided, digitally dye-sublimated full colour on 100% polyester, with carry bag and hammer.
• Slimline banner max 3m x 2.28m, digitally printed onto banner weave, double-sided sock print, aluminium frame, steel feet and carry bag.
• Event dome, full unit with seven branded tabletops and carry bags including shelves, full colour, standard size 2.76m wide x 2.8m high, depth 2.8m, total weight 43kg.
• Lantern banners 2m with print and mechanism, carry bag and quad spike.
• Branding of government garage vehicles with an anti-corruption message per square metre, printed on sticky vinyl in full colour.
• A4 leadership pictures printed on smooth matt non-reflective photo paper, 250gsm, full colour.
• A4 and A3 certificate frames: gold ornate resin frames 30 to 50mm wide, 380mm x 280mm and 460mm x 355mm, with clear glass and protective board.
• A4 leadership picture frames 460mm x 355mm, gold ornate resin, with a 3mm assorted-colour board having a 295mm x 195mm opening for a 297mm x 294mm picture, and clear glass.
• Aluminium and ABS door name tag frames V80 x 450mm with transparent foil covering the printed content and departmental logo, printed on 200gsm gloss.
• Branded certificate scroll holders in high-density cardboard, push-fit plastic end caps, length 32cm to 34.5cm, diameter 40mm to 50mm.
• Branded A4 229mm x 324mm peel-and-seal envelopes.
• Branded EXPO bags with two handles, 390mm x 320mm x 160mm, 280gsm art card gloss, folded to size, ink print, cotton rope handle, landscape orientation, various colours.
• Cotton sling bags for career fairs and expos, 120g/m2 natural cotton, 38cm wide x 42cm high with a 110cm strap.
• Carry bags with handles on non-woven fabric, 41cm long x 37cm wide, Land Care branding.
• A4 branded Kraft paper carrier bags with handles, 318mm x 235mm x 125mm, 120gsm white Kraft paper branded in government corporate colours.
• Squeeze water bottles, 750ml plastic, wide-mouth design with an opening and closing valve in the lid.
• Thermal travel mugs, 600ml stainless steel with spill-proof handle lid and heat-resistant plastic.
• A3 and A4 certificates printed on matt or gloss cardstock in granite paper, parchment or embossed linen, 200gsm, full colour, trimmed to size.
• Fabric scroll banner 0.8m x 1.5m with adjustable telescopic poles, printed on polyester stretch fabric by dye sublimation, mounted on lightweight 19mm diameter tubular aluminium poles with gold powder-coated end caps and a handing rope attached.

Signboard specification

• Material: Chromodek insulation finish steel sheet, minimum 1.0mm thickness.
• Background: semi-matt smoke-grey.
• Border: non-reflectorised green, 20mm width.
• Print: UV-resistant vinyl or UV-cured direct print.
• Logos: LDARD in full colour.
• Text: bilingual English and Sepedi, Matt Black Series DNA and B Letters font.
• Symbols: SABS-approved GHS pictograms (skull and crossbones, and exclamation mark).
• Lamination: matt overlaminate, minimum 80 micron.
• Compliance: SANS 1186-1:2015 and the Occupational Health and Safety Act.
• Anchoring: M10 galvanised bolts, nuts and washers must be used to fix boards to posts.
• Guarantee: minimum 10-year written guarantee against fading and peeling.

Pricing is submitted on SBD 3.2 (Pricing Schedule – Non-Firm Prices, purchases).

• Prices must include all applicable taxes: VAT, PAYE, income tax, UIF contributions and skills development levies.
• Price adjustments are permitted at the periods and times specified in the bidding documents.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.
• Bidders must state the required delivery period and whether delivery is firm or not firm, and must indicate any deviation from the specification.
• Non-firm prices are escalated using the prescribed formula: 85% of the original bid price is adjustable and 15% remains firm.
• A cost-factor breakdown (for example labour, transport, materials) must be furnished and must total 100%.
• Where prices are subject to exchange rate variation, bidders must provide particulars of their financial institution, the currencies used, the portion of the price subject to rate of exchange variation and the amounts remitted abroad, supported by bank proof.
• The offer must remain valid for 240 days from the closing date.

Pricing format

• SBD 3.2 Pricing Schedule – Non-Firm Prices (purchases) must be completed.
• Prices must include all applicable taxes, including VAT, PAYE, income tax, UIF contributions and skills development levies.
• A separate pricing schedule must be submitted for each delivery point where delivery points affect pricing.
• Bidders must state the required delivery period and whether delivery is firm or not firm.

Price adjustment

• Non-firm prices are subject to escalation over the contract period.
• 85% of the original bid price is adjustable and 15% remains firm.
• Bidders must furnish a breakdown of the price by cost factor (for example labour, transport, materials); the factors must total 100%.
• The applicable indices and their dates must be stated.
• Where prices are subject to exchange rate variation, bidders must give full particulars of their financial institution, the currencies used, the portion of the price subject to rate of exchange variation and the amounts remitted abroad, supported by bank proof.

Offer validity

• The offer must remain valid for 240 days from the closing date.

Contract form

• The successful bidder must complete and sign the written contract form (SBD 7).

Registration and tax

• Central Supplier Database (CSD) registration number required.
• SARS Tax Compliance Status (TCS) PIN required, or a printed TCS certificate submitted with the bid.
• Where no TCS PIN is available but the bidder is registered on the CSD, the CSD number must be provided.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

Eligibility

• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Proof of authority to sign the bid, such as a company resolution, must be submitted.

Preference claims

• B-BBEE and specific-goal points are claimed on SBD 6.1, supported by the required proof submitted with the bid.
• Failure to submit the proof means the specific-goal points are not claimed.

Statutory compliance

• Signboards must comply with SANS 1186-1:2015 and the Occupational Health and Safety Act.
• The tender is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract and any applicable special conditions of contract.

Signboards supplied under this contract must comply with the Occupational Health and Safety Act and with SANS 1186-1:2015.

• Signboards must carry SABS-approved GHS pictograms (skull and crossbones, and exclamation mark).
• Boards must be anchored to posts using M10 galvanised bolts, nuts and washers.

Contract period

• 36 months.

Contract form

• The successful bidder must complete and sign SBD 7 (contract form) before the contract takes effect.

Pricing and adjustment

• Pricing is submitted on SBD 3.2 (non-firm prices); price adjustments are allowed at the periods and times set out in the bidding documents.
• 85% of the original bid price is subject to escalation and 15% remains firm.
• Bidders must provide a cost-factor breakdown totalling 100% and state the indices and dates used.
• Where exchange rate variation applies, bidders must give particulars of their financial institution, the currencies used, the portion of the price affected and the amounts remitted abroad, with bank proof.

Offer validity

• The offer must remain valid for 240 days from the closing date.

Signboard guarantee

• A minimum 10-year written guarantee against fading and peeling is required for signboards.

Governing framework

• The Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract and any applicable special conditions of contract apply.

The 80/20 preference point system applies.

• Price: maximum 80 points, scored against the lowest acceptable tender price.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals and points

• Black people ownership above 51%: 5 points.
• Women ownership above 51%: 4 points.
• Persons with disability ownership above 51%: 5 points.
• Youth ownership above 51%: 6 points.

Claiming

• Bidders must indicate on SBD 6.1 how they claim points for each goal.
• Supporting proof must be submitted with the bid; without it, the points are not claimed.
• The department may call for substantiation of any claim before or after adjudication.
• Fraudulent claims may lead to disqualification, recovery of costs, cancellation of the contract, restriction from doing business with the state for up to 10 years, and criminal prosecution.