Design, supply and delivery of 20 a5 acrylic qr code signs for trade & investment kwazulu-natal

Closing date: 2 November 2026 at 12:00

No compulsory briefing or site visit.

Enquiries

• Email: [email protected]
• Telephone: 031 368 9600 (procurement office)

Submission

• Email: [email protected]

Submission method: email

Submission email: [email protected]

The RFQ number must be written on the email subject line. Quotations must arrive before or on the closing date and time. Late and incomplete submissions are invalid.

Returnable documents (all must be completed, signed and submitted):

• Quotation on company letterhead.
• SBD 1 (Invitation to Bid, Part A & B): bidder details, declarations, and tax compliance undertakings.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or connected person is employed by the state or linked to the procuring institution. False disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goals points under the PPPFA 2022 regulations.
• POPIA consent form: consents to processing of personal information by TIKZN.
• Copy of CSD report or MAAA number.
• Proof of registration on CSD or SARS PIN.
• Information as per mandatory requirements.

Disqualification risks:

• Quoting on fewer items or quantities than requested.
• Omitting any mandatory returnable document or information.
• Submissions after the closing time.

Evaluation phases:

• Phase 1 – SCM administrative compliance: proof of CSD registration or SARS PIN, completed SBD 1, SBD 4, SBD 6.1 and POPIA consent form. Missing information may eliminate the proposal.
• Phase 2 – Specification compliance: bids quoting fewer items or quantities than required are disqualified; only spec-compliant bids proceed.
• Phase 3 – Price and specific goals: 80 points for price (inclusive of all taxes), 20 points for specific goals. Highest total of 100 points.

Specific goals (20 points):

• Youth-owned enterprises (more than 51% youth ownership): 5 points. Proof: RSA ID of directors, CSD registration report, B-BBEE certificate or affidavit.
• Promotion of enterprises located in eThekwini Metropolitan Municipality: 15 points. Proof: certified utility bill for property rates and services, valid lease agreement, or original proof of residence signed by a Ward Councillor.

Failing to submit SBD 6.1 results in zero specific-goal points.

TIKZN requires the design, supply, customisation and delivery of 20 A5 acrylic QR code signs. The signs must:

• Be A5 size, made from quality clear acrylic.
• Carry TIKZN's approved logo, colours, social media icons and website details.
• Contain QR codes linking to the KZN Investment Opportunities Booklet, TIKZN's official website and social media platforms.
• Have QR codes that are correctly generated, functional, legible and tested before delivery.
• Be professionally finished, clean, free from scratches and defects.
• Include a digital proof or mock-up for TIKZN approval before final production.
• Be packaged to prevent scratches and damage during transport.

Delivery address: Trade & Investment KwaZulu-Natal, 20 Kingsmead Office Park, Durban 4001.

All design, production, printing, QR generation, finishing, packaging, transport and delivery costs must be included in the quotation. Final layout and branding approval rests with TIKZN before production.

Pricing must be inclusive of all taxes including VAT. Price carries 80 points; specific goals carry 20 points. The evaluation uses the 80/20 preference point system under PPPFA 2022. No separate pricing schedule or bill of quantities is provided; the quotation must cover design, production, printing, QR code generation, finishing, packaging, transport and delivery for 20 A5 acrylic QR code signs.

Pricing:

• Quotations must be inclusive of all taxes, including VAT.
• Price carries 80 points of the evaluation.
• No bid security, bond, or guarantee requirements are stated.
• No payment terms are stated.

Mandatory:

• Proof of CSD registration or SARS PIN (MAAA number).
• Tax compliance: recommended bidder's tax status is verified on CSD or SARS e-Filing. Non-compliance may affect awarding.
• B-BBEE: a B-BBEE certificate or affidavit is required as proof when claiming specific-goal points.
• No foreign supplier provisions are applicable unless specified.

Returnable compliance forms:

• SBD 1 (Invitation to Bid) – bidder's declaration and tax compliance undertakings.
• SBD 4 (Declaration of Interest).
• SBD 6.1 (Preference Points Claim) – required to claim specific-goal points.
• POPIA consent form.

Contract formation:

• A contract or letter of award/order form must be prepared and executed before the RFQ is deemed accepted.
• Quotations remain open for acceptance by TIKZN for 90 days from the closing date of the RFQ.

Costs of bidding:

• The bidder bears all costs of preparing and submitting the RFQ; TIKZN is not liable for any such costs regardless of the outcome.

Fraud and misrepresentation:

• If specific-goal claims are fraudulent or contract conditions are not fulfilled, TIKZN may disqualify the bidder, recover costs or damages, cancel the contract, and restrict the bidder from doing business with any organ of state for up to 10 years, and may refer the matter for criminal prosecution.

Evaluation is in three phases: administrative compliance, specification compliance, then price and specific goals. Price is weighted 80 points. Specific goals carry 20 points: 5 points for youth-owned enterprises (more than 51% youth ownership) and 15 points for enterprises located in eThekwini Metropolitan Municipality. Bids are evaluated under the 80/20 system per the Preferential Procurement Regulations 2022. SBD 6.1 must be submitted to claim specific-goal points; failure results in zero points for that section.