Partac refresher training for 25 airport employees – msunduzi municipality (RFQ Q12/1396R)

Closing date: 04 November 2026

Closing time: 12h00

Quotation document availability: from 27 October 2026 at 12h00

Validity period: 90 days from closing date.

Tender briefing / site meeting: not applicable.

Procurement enquiries

• Contact: Sibusile Mhlongo
• Role: Supply Chain Management Unit
• Telephone: 033 392 3093
• Email: [email protected]

Technical enquiries

• Contact: Thokozani Matiwane
• Role: Corporate Services
• Telephone: 033 392 2667
• Email: [email protected]

Head: Supply Chain Management

• Contact: Mrs D Ndlovu-Gambu
• Telephone: 033 392 3093
• Fax: 033 392 2532

Submission address

Msunduzi Municipality's Central Stores

2 Abattoir Road (off Kershaw Street)

Pietermaritzburg, 3201

Programme coordination address

341 Church Street

Professor Nyembezi Building, 6th Floor, Office 620

Contact: Mrs Thokozani Matiwane

Documents collection address

Supply Chain Management Unit Offices, 5th Floor

A. S. Chetty Centre, 333 Church Street

Pietermaritzburg

Submission method: sealed quotations placed in the tender box

Submission address: Msunduzi Municipality's Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201 (coordinates -29.6126297; 30.3610014)

Closing time: 12h00, 04 November 2026. Only quotations in the tender box by then will be accepted.

Quotation documents: available from the Supply Chain Management Unit Offices, 5th Floor, A. S. Chetty Centre, 333 Church Street, Pietermaritzburg, from 27 October 2026 at 12h00. Non-refundable fee of R265.56 (incl. VAT), cash or EFT only. Also downloadable from the e-Tender Portal (www.etenders.gov.za).

Returnable forms (complete, sign and submit with the quotation):

• Tender Form: fully completed and signed by an authorised representative.
• Invitation to Bid (MBD 1): bidder and contact details.
• Authority to Sign Document: proof of signatory authority.
• Statement of Previous Experience (Data Sheet 3): details of similar works.
• Schedule of Resources (Data Sheet 4): management, staff, facilities and equipment.
• Declaration of Municipal Fees (Data Sheet 5): confirms municipal fees are paid up.
• Declaration of Interest (MBD 4): discloses any state employment or connections.
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).
• Certificate of Independent Bid Determination (MBD 9).
• Pricing Schedule (MBD 3.1/3.2/3.3 as applicable).
• Annexure A: any alternatives or qualifications to the tender.
• Annexure D: valid Tax Clearance Certificate.
• Annexure F: CIPC Registration Certificate.
• Annexure G: CSD Registration Report.

All documents must be original, handwritten or typed, signed in pen, and corrections countersigned (no correction fluid). Bids must be submitted on official forms, not re-typed. Tenders submitted by telegram, telex or fax will not be considered. Failure to submit any required document may render the bid non-responsive.

Attendance at the tender briefing/site inspection: not applicable for this tender.

Evaluation: 80/20 preference point system per Preferential Procurement Regulations 2022.

Price: 80 points.

Specific goals: 20 points.

Specific goals and verification:

• Black Owned Enterprise (BOE): at least 51% black ownership and/or >51% management control by black South Africans — 7 points. Verification: CSD report.
• Location of Business Enterprise: located in KwaZulu-Natal — 6 points. Verification: utility bill, letter from ward councillor, or lease agreement.
• Business Enterprises Owned by Youth: at least 51% owned and controlled by youth — 7 points. Verification: CSD report.

Mandatory requirements (failure results in disqualification):

• Proof of accreditation/registration as an ICAO Aviation Training Provider or SACAA Approved and Accredited Aviation Training Organisation (ATO) under Part 141 of the CARs.
• Detailed company profile and CVs of the facilitator/assessor showing relevant experience.
• Proven track record in PARTAC training, with at least 2 reference letters from previous clients for similar projects.

Scope: An accredited training provider is required to train 25 Msunduzi Municipality Airport employees.

Training required:

• Conduct Practical Aerodrome Radio Telephony and Airside Competency Training (PARTAC) refresher.

Provider duties:

• Provide training materials (e.g. flip charts, projector, pens, exam pads).
• Provide facilitation, theory and practical assessments, and general administration.
• Provide and submit a course outline and course duration.
• Submit a detailed report on completion of the programme.
• Issue Certificates of Competency.

Venue: Classes at a Msunduzi Municipal venue; coordination at 341 Church Street, Professor Nyembezi Building, 6th Floor, Office 620.

Contract period: Training to start within 10 days of receiving an official order. Contract to be completed within 4 months/16 weeks, from training to issuance of certificates.

Pricing: Firm for the contract period, no escalation.

Bidders must propose a detailed implementation plan covering:

• Background of the contractor.
• Experience and capacity relevant to the project.
• Overall management of the project in terms of personnel.
• Approach and understanding of project requirements.
• Implementation plan to achieve objectives within the required timeframe.
• Phasing of tasks, deliverables and reports.

The proposal should be based on efficiency, effectiveness, economy and sustainability. If a consortium or joint venture, the lead organisation must be identified and will sign the contract.

Mandatory requirements:

• Proof of accreditation/registration as an ICAO Aviation Training Provider or SACAA Approved and Accredited Aviation Training Organisation (ATO) under Part 141 of the CARs.
• Detailed company profile and CVs of the facilitator/assessor showing relevant experience.
• Proven track record in PARTAC training with at least 2 reference letters from previous clients for similar projects.

Tenderers must complete Data Sheet 1 – Statement of Previous Experience, listing similar works, employer details and supervising professionals. CVs of all proposed professional personnel must include biographic data, qualifications and experience.

Pricing schedule based on a quantity of 25 employees for PARTAC training as per specification. The schedule requires unit cost, total cost, total excluding VAT, VAT at 15%, and total including VAT. Price must include VAT regardless of VAT status. Price deemed firm for the contract period with no escalation.

Pricing format: Pricing Schedule (MBD 3.1/3.2/3.3 as applicable). Quoted price must include VAT, regardless of VAT status. Prices deemed VAT inclusive.

VAT: 15%.

Payment terms: Payment by the Chief Financial Officer within 30 days on receipt of a payment certificate issued by the Engineer, by cheque drawn on the Council's bankers in Pietermaritzburg. No cash payments.

VAT registration number to appear on tax invoices if works exceed R3,000 excluding VAT: 460 010 783 5.

Bank account: Must be in the legal name of the tenderer as per the Tax Clearance Certificate.

Late delivery penalty: R500.00 per calendar day.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database. Provide CSD Supplier Number and Unique Registration Reference Number.

Tax compliance: Submit a valid Tax Clearance Certificate and SARS Tax Compliance Status Verification PIN (TCS PIN). If already on CSD with valid tax clearance, provide CSD number instead. If tax clearance expires before award, bidders get 7 working days to submit a new one.

CIPC: Submit CIPC Registration Certificate.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. Specific goals are Black Owned Enterprise, Location in KwaZulu-Natal, and Youth Owned Enterprise — verification via CSD report and proof of location.

No bids from persons in service of the state.

Municipal fees declaration: must confirm municipal fees are fully paid up or arrangements concluded.

Contract governed by Msunduzi Municipality's Standard Conditions of Contract and applicable legislation.

Prices include all costs (materials, plant, labour, freight, insurance, delivery, etc.) unless otherwise stated in Annexure A.

Late delivery penalty: R500 per calendar day, deducted from monies due.

Payment: within 30 days of a payment certificate, via cheque.

Insurance: not required for this tender.

Guarantee/warranty/defects liability: not applicable.

Price firm for contract period, no escalation.

Amendments to the tender must be listed in Annexure A; otherwise tender is deemed unqualified.

If the tenderer fails to enter into a contract when called, the Council may refuse further tenders from that tenderer.

A provisional letter of acceptance, once satisfied, is followed by a final letter of acceptance, together forming a binding agreement.

Evaluation on 80/20 preference point system (price 80 points, specific goals 20 points). Specific goals include Black Owned Enterprise (7 points), Location in KwaZulu-Natal (6 points), and Business Owned by Youth (7 points). Points allocated with supporting documentation verified via CSD reports and proof of location. Attendance and payment for the course is based on individual rates; if attendance is up to 15% above, additional delegates are allowed with a VO; if 15% below, the minimum number of delegates is rounded to 14 without paying for absent individuals with valid reasons.