Frequently Asked Questions — Repair Alarm Monitoring & Armed Response Services – RFQ – Gauteng Government Tender

Question 1

What are the submission requirements for this tender (Ref: Alarm Monitoring and Armed Respond updted)?

Accepted Answer

Returnable Documents: be verified through Central Supply Database (CSD) or using SARS e-filing pin, Database (CSD), which can be found at https://secure.csd.gov.za/ in, SBD 4 - A fully completed and duly signed disclosure form. Should a conflict, SBD 6.1 - fully completed Preference points claim form in terms of the4

Question 2

How will bids be evaluated?

Accepted Answer

Pt−Pmin Ps= 80(1− ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 points is allocated for price on the following basis: Pt−Pmax Ps= 80(1+ ) or Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of Number of points points claimed (80/20 system) allocated (To be (80/20 The specific goals completed by system) allocated points in the tenderer) terms of this tender (To be completed by the organ of state) B-BBEE level 1 20 B-BBEE level 2 15 B-BBEE level 3 10 B-BBEE level 4 5 DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... ...............................................................

Question 3

What are the technical specifications?

Accepted Answer

This serves as a request for alarm monitoring and armed response services in the East London branch. • Texecom Panel with spare zones for the antenna. Physical Address Hammer Mill House Victoria Crescent The Quary Selborne, East London 5201 D. EVALUATION CRITERIA: RFQ will be evaluated in two stages 1.1. Stage one - Mandatory requirements Bidders must comply with and meet all the mandatory requirements referred to below. Bidders who do not meet any of the mandatory requirements listed below will be immediately disqualified. NO DESCRIPTION 1. Bidders must submit the quotation as per the specification 1.1.1. Non-mandatory essential returnable documents Bidders are requested to submit the essential returnable documents with the bid document. • Land Bank reserves the right to request outstanding essential documents during the evaluation process, and the bidder will be expected to provide such within a limited period (not more than 5 working days). • Failure to provide any outstanding information within the required timeframe will lead to a proposal being deemed non-responsive. NO DESCRIPTION A proof that the bidder is in good standing with SARS. Such information will be verified through Central Supply Database (CSD) or using SARS e-filing pin in National Treasury compliance with instruction note /2018 prior to the award of the bid. A proof of registration as a vendor on the National Treasury Central Supply Database (CSD), which can be found at https://secure.csd.gov.za/ in compliance with National Treasury compliance paragraph 4.2 with instruction note 4a of 2016/2017 SBD 4 - A fully completed and duly signed disclosure form. Should a conflict of interest be declared or identified, the bid would be declared non- 3 responsive. NB Bidder must ensure all pages are complete and all questions answered, and to indicate not applicable (N/A) where appropriate. SBD 6.1 - fully completed Preference points claim form in terms of the4 preferential. procurement regulations 2022 1.2. Stage Two - Price and specific goals Pricing quotation Bidders are required to submit quotation as per the specifications. 1.2.1. Price instructions • Bidder must price and submit their quotations; • All prices quoted will remain firm for the duration of the contract. • Prices quoted must be valid for 120 days and must be for the duration of contract including provision for price increase; • All pricing shown must EXCLUDE VAT, with the VAT components being as shown separately on all costed/priced items/services. • All pricing assumptions, excluded costs and estimated costs must be clearly documented. Land Bank will not entertain any price adjustments because the assumption is that the pricing document is complete and covers all costs associated with these services • In order for the bidder to claim specific goals, the bidder must indicate how they claim points for each preference point system in the SBD 6,1 form, and attached a BBBEE Certificate/Sworn Affidavit. • Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. E. CONDITIONS TO BID 1. Confidentiality The bidder will be required to sign a confidentiality agreement to ensure that the Bank data and information is managed confidentially. 2. Miscellaneous The Bank reserves the right, in its sole and absolute discretion to amend these terms of reference as required from time to time. 3. Preference and Financial Evaluation 3.1. Price and Specific Goals This phase is the final stage in the evaluation process and only successful bidders that have passed stage one will be considered. In this phase only price and specific goals will be considered. To qualify for specific, a valid B-BBEE certificate needs to be submitted with this bid. Land Bank will evaluate all tenders in terms of Preferential Procurement Policy Framework regulation of 2022 (PPPFA). The scoring methodology will apply. A copy of the PPPFA regulations can be downloaded from www.treasury.gov.za Either 80/20 or 90/10 preference point system will be utilised for this tender Bidders are required to complete Annexure I SBD 6.1 in full to ensure all BBBEE and sub-contracting information are submitted at the time of the bid closing 4. GENERAL CONDITIONS 4.1. All tenderers responding to this request for Proposals must provide the following statutory compliance documentation in order to be considered: a) Completed Vendor Accreditation Form b) Proof of registration to the Central Supplier Database (CSD) c) Cancelled cheque and/or stamped letter from the Bank d) All Supplier information and disclosure forms must be properly completed, signed and stamped by a Commissioner of Oaths e) Any false declaration of information will result in the exclusion of the proposal from consideration f) Bidders to submit a tax compliance status (TCS) pin issued by SARS along with a …

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

valid tax clearance certificate TAX COMPLIANCE STATUS TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE tax compliance status (TCS) pin issued by SARS along TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE CSD NUMBER CSD NUMBER MUST BE PROVIDED CENTRAL SUPPLIER DATABASE Central Supplier Database (CSD) be verified through Central Supply Database (CSD) or using SARS e-filing pin Database (CSD), which can be found at https://secure.csd.gov.za/ in SBD 4 - A fully completed and duly signed disclosure form. Should a conflict SBD 6.1 - fully completed Preference points claim form in terms of the4 2. TAX COMPLIANCE REQUIREMENTS 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. HEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS B-BBEE Minimum Level: 1 Points Allocation: 3 points B-BBEE Details: dentiality The bidder will be required to sign a confidentiality agreement to ensure that the Bank data and information is managed confidentially. 2. Miscellaneous The Bank reserves the right, in its sole and absolute discretion to amend these terms of reference as required from time to time. 3. Preference and Financial Evaluation 3.1. Price and Specific Goals This phase is the final stage in the evaluation process and only successful bidders that have passed stage one will be considered. In this phase only price and specific goals will be considered. To qualify for specific, a valid B-BBEE certificate needs to be submitted with this bid. Land Bank will evaluate all tenders in terms of Preferential Procurement Policy Framework regulation of 2022 (PPPFA). The scoring methodology will apply. A copy of the PPPFA regulations can be downloaded from www.treasury.gov.za Either 80/20 or 90/10 preference point system will be utilised for this tender Bidders are required to complete Annexure I SBD 6.1 in full to ensure all BBBEE and sub-contracting information are submitted at the time of the bid closing 4. GENERAL CONDITIONS 4.1. All tenderers responding to this request for Proposals must provide the following statutory compliance documentation in order to be considered: a) Completed Vendor Accreditation Form b) Proof of registration to the Central Supplier Database (CSD) c) Cancelled cheque and/or stamped letter from the Bank d) All Supplier information and disclosure forms must be properly completed, signed and stamped by a Commissioner of Oaths e) Any false declaration of information will result in the exclusion of the proposal from consideration f) Bidders to submit a tax compliance status (TCS) pin issued by SARS along with a valid tax clearanc

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"23 October 2026","closingTime":"14:00pm"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Bathabile Nkosi","email":"Bnkosi@landbank.co.za","phone":null,"department":null,"address":null}

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