Motor vehicle tracing agent services – three-week appointment (RFQ 104/2026/27)

Closing date: 26 October 2026 at 16:00

Briefing session: none (N/A).

Quotation validity: 90 days from the official closing date.

Enquiries and submissions:

• Email: [email protected]

SIU Head Office address:

74 Water Meyers Street

Rentmeester Building

Meyers Park

First Floor

Submission method: email to [email protected]. Faxed and emailed tenders are accepted; the bidder is responsible for ensuring complete delivery by the closing time.

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or controlling person is employed by the state or connected to the procuring institution. False disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system; must be completed and signed.
• CSD registration and tax compliance status as per the CSD summary report.
• B-BBEE status level verification certificate (SANAS logo) or sworn affidavit (for EME/QSE).
• Quotation on company letterhead, with cost breakdown inclusive of VAT, all pages signed.
• Proof of authority (e.g. company resolution) for the signatory.

Disqualification risks:

• Any page of the quotation unsigned.
• SBD 4 or SBD 6.1 not completed and signed.
• CSD tax clearance non-compliant.
• Late or incomplete submissions.
• Bidder listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidder under investigation for corrupt activities.
• Alterations to the tender document other than filling in bidder details and price.

Evaluation method: Price and Preference (80/20 system).

• Price: maximum 80 points.
• B-BBEE status level of contributor: maximum 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Specific goal (more than 50% Black ownership): 2 points.
• Total possible points: 100.

Award conditions:

• The bidder must pass SIU's Internal Integrity Unit screening and/or State Security Agency vetting; failure may result in no award regardless of points scored.
• The lowest or any quote may not necessarily be accepted.
• The recommended service provider must expressly accept SIU's Supply Chain Management general contract conditions.

Scope: Provision of a motor vehicle tracing agent for a period of three weeks.

Deliverable: The service provider must provide a report of the service within three weeks.

Conditions:

• The service provider must sign a Non-Disclosure Agreement (NDA) before commencing work.
• Conditions of deliverables will be addressed during the signing of the NDA.
• The service provider must commit to post-support service when required by SIU.

Pricing format:

• Quotation must reflect a cost breakdown, inclusive of VAT.
• A separate quote on the bidder's letterhead is required.
• Fee rates quoted in South African Rand and held firm for the bid period.
• No separate pricing schedules permitted; use the attached schedule.

Payment terms:

• Payment on deliverables achieved, within 30 days of receipt of invoice.
• No pre-payments.

Bid value threshold: Estimated not to exceed R1,000,000 (all taxes included), hence the 80/20 preference system applies.

Mandatory eligibility:

• Registration on the Central Supplier Database (CSD) with compliant tax status as per the CSD summary report.
• Valid tax compliance status (SARS PIN or printed TCS certificate). For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/pin/CSD number.
• B-BBEE status level verification certificate (SANAS logo) or sworn affidavit (for EME/QSE) to claim preference points.
• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Bidders must not be listed on the Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must not be under investigation for corrupt activities.

Other compliance:

• Quotation must be valid for 30 days.
• All pages of the quotation must be signed.
• Quotations must be submitted on company letterhead.
• The bidder must accept SIU's conditions, which supersede the bidder's own conditions.
• The appointed bidder must sign the SBD documents truthfully and in full.