Logistics coordinator for artscape rural outreach 2026 – wellington (19–23 october)

Closing date and time: 08 October 2026 at 15:00

Project execution period: 19 to 23 October 2026 (Rural Outreach in Wellington)

Document issue date: 06 October 2026

No compulsory briefing or site visit indicated

Technical enquiries:

• Email: [email protected]

Supply Chain Management enquiries:

• Email: [email protected]

Submission address (email): [email protected]

Service delivery address:

D.F. Malan Street

Foreshore

Cape Town

No contact names or telephone numbers provided

Submission method: email

Submission email: [email protected]

Closing date and time: 08 October 2026 at 15:00

Format: PDF advised

Returnable forms (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Artscape; false declaration disqualifies the bid
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system
• SBD 6.2 (Local Production and Content Declaration): required if applicable; must be completed if designated sectors apply
• SBD 8 (Past Supply Chain Management Practices): declares no abuse, fraud or non-performance in past five years
• SBD 9 (Certificate of Independent Bid Determination): certifies bid was prepared independently, no collusion

Additional mandatory documents:

• Valid B-BBEE certificate or sworn affidavit
• SARS tax compliance status PIN
• CSD registration with code M and 36-digit security code

Disqualification risks:

• Any returnable form left unsigned or omitted
• Quotations received after closing time
• False declarations on SBD forms
• Failure to submit B-BBEE evidence or tax PIN

Evaluation system: 80/20 preference point system (price 80 points, specific goals 20 points)

Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin) where Pt is the quoted price and Pmin the lowest responsive quotation

Specific goals (B-BBEE status level) points:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

No minimum qualifying score stated; award to highest total adjudication points among responsive quotations

Bidders must submit proof of B-BBEE status to claim points; failure to submit means zero points for specific goals

Scope: Appointment of a logistics coordinator for Artscape Annual Rural Outreach 2026

Location: Wellington, Western Cape

Project dates: 19–23 October 2026

Key deliverables:

• Make payments to participating artists as per Artscape schedule – R200,000
• Coordinate transport of artists and effect payment – estimated R40,000
• Coordinate accommodation of artists, crew and staff and effect payment – estimated R150,000

Eligibility: Service provider must be Cape Town-based

All prices must be firm and VAT inclusive

General Conditions of Contract (GCC) July 2010 applies

Pricing must be firm and VAT inclusive. The tender provides estimated budget amounts for three cost centres: artist payments (R200,000), transport coordination and payment (R40,000), accommodation coordination and payment (R150,000). Bidders must quote a total price covering all coordination and payment services. No bill of quantities or schedule of rates is provided; a single lump-sum or itemised quotation is expected. Local content declaration (SBD 6.2) is required if applicable, but no minimum local content thresholds are specified for this service contract.

Pricing format: firm, VAT-inclusive rates

Estimated budget breakdown:

• Artist payments: R200,000
• Transport coordination and payment: R40,000
• Accommodation coordination and payment: R150,000

Total estimated value: approximately R390,000 (below R1,000,000 threshold)

No bid security, performance bond, guarantee or retention requirements stated

No explicit payment terms or financial capacity thresholds specified

Local content declaration (SBD 6.2) required if applicable; no designated sector thresholds provided in the document

Mandatory eligibility:

• Registered on Central Supplier Database (CSD) with code M and 36-digit security code
• Valid SARS tax compliance status PIN
• B-BBEE certificate (SANAS accredited) or qualifying sworn affidavit
• Not listed on National Treasury’s Register for Tender Defaulters or prohibited suppliers database
• No director convicted of fraud/corruption in past five years
• No contract terminated for non-performance in past five years
• Must be Cape Town-based

Required returnable forms (completed and signed):

• SBD 4, SBD 6.1, SBD 6.2 (if applicable), SBD 8, SBD 9
• Acceptance of Government Procurement General Conditions of Contract (GCC) July 2010

No CIDB grading required (non-construction)

No professional body registration specified

Local content: SBD 6.2 must be submitted if applicable; minimum thresholds not specified in tender

The successful bidder is deemed to have accepted the Government Procurement General Conditions of Contract (GCC) July 2010. No special conditions of contract are detailed in the tender document. Standard SBD forms (4, 6.1, 6.2, 8, 9) form part of the contractual obligations. The contract period aligns with the project dates (19–23 October 2026) plus any lead time for coordination. Termination, penalty and liquidated damages clauses are not specified in the tender.

The tender uses the 80/20 preference point system as per Preferential Procurement Regulations 2022. Price carries 80 points, calculated using the formula Ps = 80 × (1 − (Pt − Pmin) / Pmin). Specific goals (B-BBEE status) carry 20 points, allocated by B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit proof of B-BBEE status to claim points; absence of proof results in zero points for specific goals. No minimum functionality or qualifying score is stated.