Appointment of panel of legal services providers – 3-Year national tender

Compulsory briefing: 23 November 2026 at 11:00.

Briefing meeting point: Engen Garage, followed by a site visit to Bersig Mountain.

Attendance and signing the attendance register are compulsory; anyone arriving more than 15 minutes late will not be allowed to sign or attend.

Tender document collection: from 16 November 2026, 08:30 to 16:00, at SRVM Cashiers Office, No. 23 Middle Street, Kirkwood.

Closing: 12 January 2027 at 12:00.

A conflicting date of 3 December 2026 at 12:00 is also present; bidders must confirm the controlling closing date.

Technical enquiries:

• Email: [email protected]
• Telephone: 066 3333810

SCM enquiries:

• Email: [email protected]
• Telephone: 073 3983125 or 042 230 7807

Submission address:

Bid Box

Supply Chain Office

Sundays River Valley Municipality

No. 23 Middle Street

Kirkwood

Document collection address:

SRVM Cashiers Office

No. 23 Middle Street

Kirkwood

Submission method: sealed envelope marked SRVM 003/2027 and placed in the Bid Box at the Supply Chain Office, Sundays River Valley Municipality, No. 23 Middle Street, Kirkwood.

Closing: 12 January 2027 at 12:00.

Bids received after the deadline, incomplete, unsigned, sent by fax or sent electronically will be rejected.

Returnable forms and documents:

• MBD 1: bid offer and bidder details.
• MBD 4: declaration of interest.
• MBD 6.1: preference points claim.
• MBD 8: declaration of past supply chain management practices.
• MBD 9: certificate of independent bid determination.
• Valid tax clearance certificate or SARS status PIN.
• Certified B-BBEE certificate or sworn affidavit, not older than three months before closing.
• Certified copies of directors' IDs, not older than three months before closing.
• Company registration documents.
• Municipal rates or billing clearance not older than three months, or a valid lease agreement.
• Printed full CSD registration report.

Omission of any required document invalidates the bid.

Bid conditions: the municipal supply chain management policy applies; prices must remain valid for 90 days; the delivery period must be firm; prices must include VAT; the municipality may accept all or part of a bid and is not obliged to accept the lowest bid.

Evaluation uses an 80/20 preferential points system under the 2022 preferential procurement regulations.

Stage 1 — functionality, out of 100 points:

• Property law, conveyancing and notarial registration services: 100 points available.
• Eviction services: 100 points available.
• General legal advisory services: 100 points available.
• Litigation on debt collection: 100 points available.

Functionality criteria:

• Company experience of more than three years: 25 points.
• Technical experience of more than three years: 56 points.
• Occupational health and safety: 19 points.

Minimum qualifying score: 70/100 to move to price evaluation.

Stage 2 — price and specific goals, out of 100 points:

• Price: 80 points.
• B-BBEE certificate or affidavit: 10 points.
• LED proof, being a ward councillor-signed proof of address or lease agreement: 10 points.

Scope: appointment of a panel of legal services providers for three years.

Service categories:

• Property law, conveyancing and notarial registration services.
• Eviction services.
• General legal advisory services.
• Litigation on debt collection.

Tender document fee: R300 per set, non-refundable, no cash accepted.

Payment reference: tender number.

Banking details: account number 620 254 90856; branch number 210817.

Proof of payment must be provided when collecting tender documents.

Pricing must be firm, valid for at least 90 days and inclusive of VAT.

Bid security: none specified.

Guarantees, retention and minimum turnover: none specified.

Central Supplier Database: full printed registration report required.

Tax status: valid tax clearance certificate or SARS status PIN required.

B-BBEE: original or certified B-BBEE certificate or sworn affidavit required; certification must not be older than three months before closing.

Directors' identity: original certified ID copies required; certification must not be older than three months before closing.

Company registration documents required.

Municipal rates or billing clearance not older than three months, or a valid lease agreement, required.

Completed MBD forms required: MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9.

Failure to submit any required document invalidates the bid.

Occupational health and safety is assessed as a functionality criterion worth 19 points.

Functionality is scored out of 100 points, with 100 points available for each of the four legal service categories. The criteria are company experience over three years (25 points), technical experience over three years (56 points) and occupational health and safety (19 points). A score of at least 70/100 is required to proceed. Price and specific goals are scored out of 100 points: price 80, B-BBEE 10 and LED proof 10.