Rental of water coolers and supply of purified water – two-year contract (bankserv africa)

Closing date: 9 October 2026 at 11:00

RFQ enquiries (specifications):

• Name: Jackie Kwinika
• Role: Contact person
• Email: [email protected]
• Telephone: 011 805 9661

Submission queries:

• Email: [email protected]
• Copy: [email protected]

Fraud hotline:

• Telephone: 0800 204 661

Delivery address (BANKSETA head office):

Eco Origin Office Park, Block C2, 349 Witch-hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144

Submission method: Electronic PDF emailed to [email protected], copied to [email protected].

Returnable documents (must be fully completed, signed and dated):

• SBD 4 (Bidder's Disclosure): discloses whether any director, shareholder, or partner is employed by an organ of state, has a relationship with anyone at BANKSETA, or holds interests in related enterprises. False declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): used to claim the 20 preference points. Must be completed in full; incomplete forms mean no preference points are claimed.
• BANKSETA preference points claim document: must be completed and submitted.
• CSD Master Registration report: proof of registration on the Central Supplier Database.
• Quotation on the service provider's letterhead.
• Valid for 90 days from closing date.

RFQ conditions:

• BANKSETA reserves the right to withdraw or amend the RFQ, not to award, and to reduce quantities.
• Bidders may not contact BANKSETA about the application from closing until adjudication is complete.
• BANKSETA will not pay any person or entity for procurement; paying anyone to influence outcomes is treated as corrupt and fraudulent practice.
• Reports of fraud can be made to the fraud hotline on 0800 204 661.

Disqualification risks:

• Missing or unsigned returnable forms.
• Failure to comply with the mandatory reference requirement or any other minimum requirement.
• Submission of false information.

Evaluation uses the 80/20 price and preference point system.

• Price: maximum 80 points, using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Preference points: maximum 20 points, awarded according to BANKSETA's specific goals.
• Total: 100 points. Points rounded to two decimals.
• Tie-break: the bidder scoring the highest preference points is awarded the contract.

Preference points split (BANKSETA goals):

• Black ownership (51% or more): 7 points
• Women ownership (33% or more): 4 points
• Youth ownership (33% or more, persons 35 and below): 4 points
• Persons with disabilities (ownership 10% or employment 5%): 2 points
• Small/medium businesses, co-operatives, NGOs (turnover up to R10 million or under one year, 100% South African owned): 3 points

Scope of work:

• Rental of 4 water dispensers (hot and cold water).
• Maintenance and servicing of the dispensers twice a year, and replacement of faulty dispensers.
• Supply of minimum 20-litre bottles per week (quantity may vary; BANKSETA will advise if more is needed).
• Service provider must report to a designated official when delivering water.
• Monthly invoice and statement must be submitted.

Mandatory requirement (immediate disqualification if not met):

• At least two signed references on a client's letterhead, confirming the supply and delivery of purified water.

Pricing:

• Quotation must be on the service provider's letterhead.
• Must cover the total cost for the scope of work.
• No price adjustment allowed after closing date.
• 80/20 price and preference point system applies.
• Quotation validity: 90 days.

CSD registration: required before award. Bidders must be registered on the Central Supplier Database and submit a CSD Master Registration report. Tax status will be checked via the CSD.

Returnable forms (must be fully completed, signed and dated):

• SBD 4 (Bidder's Disclosure)
• SBD 6.1 (Preference Points Claim Form) — complete the BANKSETA-specific sections.
• BANKSETA preference points claim document.

Preference points (BANKSETA goals, 20 points total):

• Black ownership: 51% threshold, 7 points.
• Women ownership: 33% threshold, 4 points.
• Youth ownership: 33% threshold (persons 35 years or below), 4 points.
• Persons with disabilities: 10% ownership or 5% permanent employment, 2 points (claim once only).
• Small/medium businesses, co-operatives, NGOs: annual turnover up to R10 million or under one year, 100% South African owned, 3 points.
• Points can be claimed across categories based on the same shareholders.
• False information: BANKSETA may disqualify, cancel the award, and report to National Treasury. The bidder is given an opportunity to respond.

Reasons for rejection: proven corrupt or fraudulent acts in competing for the contract. Applicants must not contact BANKSETA from closing until adjudication.

Price scored out of 80; preference points up to 20 using BANKSETA goals; 80/20 system applies. Ties broken by highest preference points. Points rounded to two decimals.