Appointment of a service provider for the patching of potholes for tarred roads within the tsitsikamma section of garden route national park for a period of 36 months.

Advertisement date: 05 November 2026

Compulsory site meeting: 13 November 2026 at 10:00 AM

Venue: Technical Services Stores, Stormsriver Mouth

Grace period: 10 minutes; meeting officially closes at 10:10 AM. No late entry allowed.

Closing date: 20 November 2026 at 11:00 AM

Bid validity period: 90 days from the closing date.

Bidding procedure enquiries:

• Contact: Meagan van Neel
• Telephone: 042 281 1607
• Email: [email protected]

Technical enquiries:

• Contact: Siyanda Myataza
• Telephone: 042 281 1607
• Email: [email protected]

Submission email: [email protected]

Site meeting venue: Technical Services Stores, Stormsriver Mouth

Submission method: email only

Submission email: [email protected]

Submissions sent to any other email address will not be considered.

Closing time: 20 November 2026 at 11:00 AM

Bids received after the closing time will not be considered.

Bids must be submitted on the official forms provided, not re-typed.

No alternative offers or options will be accepted.

Bidders may not contact any SANParks staff other than the officials named in SBD 1 or the enquiry contacts.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Pricing schedule: completed pricing schedule in the RFQ document.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at SANParks.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals, accompanied by a B-BBEE certificate or sworn affidavit.
• Proof of CSD registration.
• Valid CIDB grading 1 CE or higher (certified copy).
• Valid COIDA Letter of Good Standing.
• Proof of business address within 250 km of Storms River Mouth (e.g. municipal rates account, lease agreement).
• CVs of key staff and declaration letters of availability.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late submission, regardless of reason.
• Submission to any email other than the prescribed one.
• Missing or out-of-date certified documentation (CIDB, COIDA).
• Failure to submit any mandatory document.
• Bidders with directors or members in the service of the state are disqualified.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price evaluation: based on the total of hot mix asphalt and cold mix asphalt quoted for all areas and depths.

Specific goals (20 points):

• Local suppliers within 650 km of Tsitsikamma National Park: 10 points. Proof: municipal rates bill in company name (not older than 3 months), or local municipality confirmation, or signed lease with proof of latest rental payment (bank proof, EFT slips, receipts).
• Enterprises owned by black people with at least 51% shareholding: 10 points. Proof: valid B-BBEE certificate issued by SANAS-accredited agency, or CIPC/DTIC sworn affidavit.

Mandatory requirements (must be met or bid is disqualified):

• Valid CIDB grading 1 CE or higher.
• Valid COIDA Letter of Good Standing.
• Registration on the Central Supplier Database (CSD).
• Proof of business address within 250 km of Storms River Mouth.

Award: SANParks recommends the bidder who has quoted on all items and complied with all requirements.

Scope: Repair and patching of potholes on tarred roads within the Tsitsikamma Section of Garden Route National Park, on an as-and-when-required basis.

Road length: approximately 15 km of tarred roads.

Contract period: 36 months (three years) from date of appointment.

Materials and products:

• Hot Mix Asphalt: aggregate maximum size 6.75 mm (SABS 1083), primer MC 30 or MSP1 or equivalent. Supplier and sample must be provided for approval before award.
• Cold Mix: aggregate maximum size 6.75 mm, primer MC 30 or MSP1 or equivalent. Supplier and sample must be provided for approval before award.

Repair method (must be strictly followed):

• Excavate a square or rectangular section to average depth.
• Sweep the area clean.
• Apply a drenched coat of primer.
• Fill with hot mix or cold mix asphalt (type specified by the Park).
• Compact with a pedestrian roller, minimum 5 passes.
• For potholes deeper than 50 mm: repair base with G4 material, stabilise with 2% cement, and compact.
• For potholes shallower than 50 mm: dampen, apply primer/SS60, fill with cold mix premix to 5-10 mm proud, compact, apply SS60 along edges, and optionally apply crusher dust.

Contractor must supply all materials, labour, transport and plant.

Defects liability: repaired areas monitored for 3 months; contractor responsible for any defects (sagging, rutting, cracking, edge break-up).

Public and road safety: signage must be supplied and used at all times; penalty of R500 per day for work without proper signage.

Contractor liable for any public or private claims.

Potholes must not be left open overnight; any claims from unfinished dangerous works are for the contractor's account.

Work must commence within 24 hours of receiving an official order.

Tender may be awarded to one or more contractors.

All labour must be local except management and supervisory personnel.

Contractor must have own store room, workshop or work offices; park will not provide property.

Contractor must provide identity cards for team members.

Contractor must comply with the park's procedure manual when dealing with clients/guests.

Contractor must attend planned sectional meetings to report progress.

Records of all repairs and maintenance must be submitted to the Technical Services department, with proof of daily call-outs (call-out form).

Contractor must have extra stock for emergency repairs.

Contractor must not report to site without a written instruction or signed purchase order from Tsitsikamma Technical Services.

Contractor must be able to transport team to and from sites; park vehicles will not be used.

Contractor must comply with the Standard Code of Conduct, Park By-Laws and Health Safety Rules.

Reporting: weekly reports of completed maintenance work to the Manager Technical Services.

Standards: COLTO (1998), CSIR pothole technical guide (2010), SABITA pavement repair manual, and approval of the Manager Technical Services.

Key staff experience and qualifications must be specified; CVs of the project team must be attached.

The project team must be available for the whole implementation of the project.

Declaration letters of availability of team members must be attached.

If a team member resigns, the service provider must inform the park in writing and replace the member with someone of the same qualification and experience, in consultation with the park.

Pricing format: unit prices (Rand per m²) for pothole repair by depth (0-50 mm, 50-100 mm, 100 mm+) for both cold mix and hot mix asphalt, plus transport rate per km (100 km within the park).

All prices must include VAT and remain firm for one year.

Prices will be escalated with CPI after year 1.

Measurement and payment: length x width as measured on site (e.g. 500 mm x 500 mm = 0.25 m²).

Total amount for hot mix and cold mix will be used for evaluation.

A preferred and alternative bidder will be appointed separately for hot mix and cold mix.

Payment: within 30 days of receipt of invoice, in accordance with PFMA.

No bid security, bond, or guarantee requirements stated.

CSD registration: mandatory. Proof of registration must be submitted; a bidder must be registered on the Central Supplier Database to be eligible for award.

Tax compliance: bidders must submit a SARS TCS PIN or CSD number; a printed TCS certificate may also be submitted. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

CIDB: valid CIDB grading 1 CE or higher (certified copy).

COIDA: valid Letter of Good Standing.

OHS: successful bidder must submit an Occupational Health & Safety File (OHS Plan, OHS Policy, Baseline Risk Assessment, applicable appointments) prior to commencement.

Certificate of Compliance (COC) as per Department of Labour regulations.

No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Foreign suppliers: complete the questionnaire; if not a resident, no branch, no permanent establishment, no source of income, and not liable for tax in RSA, then no TCS PIN required.

The service provider must have a safety file on site at all times and comply with the OHS Act and regulations.

The successful bidder must submit an OHS File (OHS Plan, OHS Policy, Baseline Risk Assessment, applicable appointments) prior to commencement.

Contractor must comply with environmental regulations and FSC audit standards: avoid biohazard spillage, clean all spillages, ensure availability of biohazard spill kit, use appropriate equipment and PPE, avoid engine and hydraulic oil leakages.

Contractor must have a Certificate of Compliance (COC) as per Department of Labour regulations.

Contractor's staff must comply with the park's procedure manual and must carry identity cards.

Contractor must comply with the Standard Code of Conduct, Park By-Laws and Health Safety Rules.

If any text conflicts with the OHS Act, the OHS Act takes precedence.

SANParks is a public entity mandated to conserve and manage national parks and protected areas.

The contractor must comply with environmental regulations and FSC audit standards: avoid biohazard spillage, clean all spillages, ensure availability of biohazard spill kit, use appropriate equipment and PPE, avoid engine and hydraulic oil leakages.

Dumping sites for each site are indicated in the specifications.

Contract period: 36 months from date of appointment.

The successful bidder will be required to sign a written contract form (SBD 7.2).

Payment within 30 days of receipt of invoice (PFMA).

SANParks may terminate the contract if performance or quality is unsatisfactory.

The contract is subject to the General Conditions of Contract (GCC) and any special conditions.

POPIA: SANParks adheres to the Protection of Personal Information Act; personal information will be used lawfully and transparently.

The bidder must start work immediately after a purchase order is issued.

The bidder must provide a functionality report and completion certificate upon inspections.

A job card signed by a Tsitsikamma National Park official must be completed at the end of each service.

The bidder must provide a register of serviced equipment and certification of service (COC).

Bidders must be located within 250 km of Storms River Mouth to attend to emergency call-outs within 3 hours; proof of business address required (municipal rates account, property lease agreement).

SANParks reserves the right to request written confirmation of compliance or supporting documents during evaluation.

Good quality equipment and adequately trained/skilled staff are required.

The service provider must have a safety file and comply with OHS and environmental regulations (avoid biohazard spillage, ensure biohazard spill kit, use appropriate equipment and PPE, avoid engine and hydraulic oil leakages).

Dumping sites for each site are indicated in the specifications.

The service provider is responsible for own transport and accommodation.

Replacement parts and goods provided to SANParks are subject to prior approval by park management.

Parts inventory must be organised and maintained by the contractor's service and maintenance team.

Contractors must have a Certificate of Compliance (COC) as per Department of Labour regulations.

Work must comply with COLTO (1998), CSIR pothole technical guide (2010), and SABITA pavement repair manual, and be approved by the Manager Technical Services.

The successful bidder must supply and deliver materials to the respective sites.

The successful bidder may not report to site without a written instruction or signed purchase order from Tsitsikamma Technical Services.

The successful bidder must attend to emergency breakdown call-outs as required.

The contractor must have extra stock for emergency repairs and adhere to the maintenance schedule.

The appointed service provider must attend planned sectional meetings to report progress.

Records of all repairs and maintenance must be submitted to the Technical Services department, with proof of daily call-outs.

The contractor must have own store room, workshop or work offices; the park will not provide property.

The contractor must have a safety file on site at all times and comply with the OHS Act.

The contractor must be able to transport their team to and from sites; park vehicles will not be used.

Contractor's staff must comply with the park's procedure manual when dealing with clients/guests.

The contractor must issue identity cards for team members.

Any revisions to the Standard Code of Conduct, Park By-Laws and Health Safety Rules apply to the contract.

The OHS Act requirements take precedence over any conflicting standard.

POPIA: SANParks adheres to the Protection of Personal Information Act.

The bidder must start service immediately after a purchase order is issued.

Payment within 30 days of receipt of invoice (PFMA).

Award subject to the bidder having supplied all administrative documentation and complied with all terms and conditions.