Frequently Asked Questions — Lease of Office Space in Pretoria – 5-Year Government Tender (Compulsory Briefing)

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: may be appointed) are covered in terms of the Compensation for Occupational Injuries and, Compensation Fund, or similar proof acceptable to SAFCOL., 14 Reasons for disqualification, following, and such disqualification may take place without prior notice to the offending bidder,, however the bidder shall be notified in writing of such disqualification

Question 2

How will bids be evaluated?

Accepted Answer

Bidders must be registered on the Central Supplier Database (CSD). Tax compliance must be in order (SARS TCS or PIN required; each party in a JV/consortium must submit separately). Bidders must not be persons in the service of the state, or companies with directors/members who are. Bidders must attend the compulsory briefing session. Incomplete or fraudulent submissions may lead to disqualification. Bidders must submit all required documentation as per the checklist; failure to do so may result in disqualification. B-BBEE status level verification (certificate or sworn affidavit for EMEs/QSEs) is required to claim preference points. Foreign suppliers with no RSA office or representation are not accepted.

Question 3

What are the technical specifications?

Accepted Answer

SPACE IN PRETORIA FOR A PERIOD OF FIVE (5) CALENDAR YEARS. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) SAFCOL NELSPRUIT OFFICE ABSA Square 3RD Floor; Reception 20 Paul Kruger Street Mbombela, Nelspruit SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TCS CSD OR PIN: No: of 52 10 Security clearances 10.1 Employees and subcontractors of the successful bidder may be required to be in possession of valid security clearances to the level determined by the SSA and/or SAFCOL commensurate with the nature of the project activities they are involved in. The cost of obtaining suitable clearances is for the account of the bidders. The bidders shall supply and maintain a list of personnel involved on the project indicating their clearance status. 10.2 Employees and subcontractors of the successful bidder will be required to sign a non- disclosure agreement. 11 Occupational Injuries and Diseases Act The Bidder warrants that all its employees (including the employees of any sub-contractor that may be appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act and that the cover shall remain in force for the duration of the adjudication of this bid and/ or subsequent agreement. SAFCOL reserves the right to request the Bidder to submit documentary proof of the Bidder’s registration and “good standing” with the Compensation Fund, or similar proof acceptable to SAFCOL. 12 Formal contract 12.1 This RFP, all the appended documentation and the proposal in response thereto read together, form the basis for a formal contract to be negotiated and finalized between SAFCOL and/or its clients and the enterprise(s) to whom SAFCOL awards the bid in whole or in part. 12.2 Any offer and/or acceptance entered verbally between SAFCOL and any vendor, such offer shall not constitute a contract and thus not binding on the parties. 13 Protection of Personal Information In responding to this bid, SAFCOL acknowledges that it may obtain and have access to personal data of the respondents. SAFCOL agrees that is shall only process the information disclosed by bidders in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. Furthermore, SAFCOL will not otherwise modify, amend or alter any personal data submitted by Respondents or disclose or permit the disclosure of any personal data to any Third Party without the prior written consent from the Respondents. Similarly, SAFCOL requires Respondents to process any process any personal information disclosed by SAFCOL in the bidding process in the same manner. 14 Reasons for disqualification 14.1 SAFCOL reserves the right to disqualify any bidder, which does any one or more of the following, and such disqualification may take place without prior notice to the offending bidder, however the bidder shall be notified in writing of such disqualification: 14.1.1 bidders whose tax matters have not been declared by the South African Tax Revenue services to be in order, or that satisfactory arrangements have been made with the South African Tax Revenue Services to meet the bidder’s tax obligations; 14.1.2 bidders who submitted incomplete information and documentation essential for the adjudication of the requirements of this RFP; 14.1.3 bidders who submitted information that is fraudulent, factually untrue for inaccurate, for example memberships that do not exist, Work references, experience, etc.; of 52 14.1.4 bidders who received information not available to other vendors through fraudulent means; and/or 14.1.5 bidders who do not comply with mandatory requirements as stipulated in this RFP. 14.1.6 bidders who made false declarations on the Standard Bidding Documents, or misrepresent facts; and/or; 14.1.7 bidders who are listed on the National Treasury’s database of restricted suppliers and defaulters. 15 National Treasury’s Central Supplier Database (CSD) 15.1 Tenderers are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. SAFCOL is required to ensure that price proposals are invited and accepted from prospective Tenderers listed on the CSD. Tender may not be awarded to a Tenderer who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/. Respondents are required to provide the following to SAFCOL, to enable SAFCOL to verify information on the CSD: Supplier Number: _____ unique registration reference number: ___________________. 16 Bi…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

ANNEXURE A SAFCOL PRETORIA – SPECIFICATION SCHEDULE PARTICIPANT'S ACTION RESPONSE Salient Building and Ownership Information REQUIRED BY (please complete PARTICIPANT below) Building Name Please specify Building Address Please specify Owner / Landlord Please specify and provide proof of ownership Agent / Broker – where the bidder is an agent or Please specify broker, the bidder must provide proof of mandate if and provide proof acting on behalf of the owner / landlord SAFCOL of mandate, if does not pay commission or agent fees. applicable of 52 PARTICIPANT'S SAFCOL ACTION RESPONSE REQUIREMENTS / REQUIRED BY (please SPECIFICATION PARTICIPANT complete below) 1 Location Preferred SAFCOL’s Please specify Commercial preference is to be location on Google Nodes located in a safe and map secure corporate environment within either of the following commercial nodes in Pretoria Waterkloof, Hatfield Accessibility Minibus Taxi Building to be Please specify to Public Routes located within proximity Transport reasonable walking Routes distance to the bus route Bidder to state distance and this can be verified Google Earth maps Bus Routes Building to be Please specify located within proximity reasonable walking distance to route Bidder to state distance and this can be verified Google Earth maps Gautrain/ Bidder to state Please specify Gautrain Bus distance and this can proximity Routes be verified Google Earth maps Proximity to Amenities Please specify Amenities located within (retail, reasonable banking, walking distance etc.) of building Amenities Please specify located within short driving distance of building Amenities Please specify located at a distance greater than of 52 B-BBEE Details: B-BBEE STATUS LEVEL STATUS Yes VERIFICATION CERTIFICATE LEVEL Yes No No [TICK APPLICABLE BOX] SWORN AFFIDAVIT IF YES, WHO WAS THE CERTIFICATE ISSUED BY? of 52 AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE AN ACCOUNTING OFFICER AS CLOSE CORPORATION ACT CONTEMPLATED IN THE CLOSE (CCA) AND NAME THE CORPORATION ACT (CCA) APPLICABLE IN THE TICK BOX A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) A REGISTERED AUDITOR NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS ON SPECIFIC GOALS, WHERE APPLICABLE] ARE YOU A Yes ARE YOU THE ACCREDITED FOREIGN BASED No Yes No REPRESENTATIVE IN SUPPLIER FOR SOUTH AFRICA FOR THE THE GOODS [IF YES [IF YES ANSWER GOODS /SERVICES /WORKS /SERVICES ENCLOSE PART B:3 BELOW] OFFERED? /WORKS PROOF] OFFERED? SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g., resolution of directors, etc.) TOTAL BID TOTAL NUMBER OF ITEMS PRICE (ALL OFFERED INCLUSIVE) BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL INFORMATION MAY BE DIRECTED TO: DIRECTED TO: DEPARTMENT/ PUBLIC CONTACT SAFCOL Selby Mwelase ENTITY PERSON TELEPHONE CONTACT PERSON Lungile Moeketsi N/A NUMBER FACSIMILE TELEPHONE NUMBER N/A N/A NUMBER FACSIMILE NUMBER N/A E-MAIL ADDRESS tenders@safcol. E-MAIL ADDRESS co.za of 52 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) T

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"09 OCTOBER 2026","closingTime":"12H00","briefingSession":"{\"date\":\"28 SEPTEMBER 2026\",\"time\":\"11H00\",\"venue\":\"E: 28 SEPTEMBER 2026\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":null,"phone":null,"department":null,"address":"NAME OF BIDDER"}

Lease of office space in pretoria – 5-Year government tender (compulsory briefing)

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