Supply and delivery of branded merchandise, event branding and promotional items for the city of johannesburg youth directorate

Closing date: 22 October 2026 at 10:30 am.

Advert date: 15 October 2026.

Enquiries:

• Contact: Lucas Sebei
• Email: [email protected]
• Department: Office of City Manager, Youth Economic Empowerment Programmes

Submission address:

Quotation box at Sappi Building (Reception)

48 Ameshoff Street

Braamfontein, Johannesburg

(Opposite Food Lovers and Dischem)

Submission method: quotations must be deposited into the quotation box at Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opposite Food Lovers and Dischem). Enclose each quotation in a separate sealed envelope bearing the RFQ number, closing time and due date, addressed to the Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein. Quotations will be opened at that address at the closing time.

Returnable forms (all must be completed, signed and initialled on every page, or the quotation will be disqualified):

• Form A (Conditions of Quotation): confirms acceptance of the quotation conditions.
• Form B (Specification): the scope of work and deliverables.
• Form C (Form of Quotation and Form of Acceptance): the priced offer, including the pricing schedule.
• Form D (Statement of Authorisation): proves the signatory's authority to bind the company.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 8 (Declaration of Past SCM Practices): discloses any past abuse, fraud or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Form H (Declaration on State of Municipal Account): declares municipal arrears and attaches account copies.
• Form I (Article of Agreement under the OHS Act): commits the contractor to OHS compliance.
• MD1 6.1 (Preference Points Claim): claims B-BBEE preference points.
• MBD 6.2 (Local Content Declaration) with annexures: declares local content percentage.

Additional compulsory attachments:

• Original certified copy of company registration document.
• Proof of address for the company and for each director: rates and taxes invoice, certified lease agreement, or lessor's affidavit certified by a Commissioner of Oaths or SAPS.
• Original certified B-BBEE certificate or sworn affidavit.
• Original tax clearance certificate or SARS one-time PIN.
• CSD registration number and CoJ supplier database number.
• If applicable: SETA accreditation (training suppliers), health certificate (catering), CIDB registration (construction).

Disqualification risks:

• Failure to quote for all items.
• Failure to complete and sign the local content annexures.
• Any form left unsigned or omitted.
• Price alterations not initialled; use of correction fluid on prices.
• Quotation not signed.
• False declaration on any MBD form.
• Quotations deposited in the wrong box.
• Quotations received after the closing time.

Evaluation system: 80/20 preference point system under the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and SCM practice notes 02/2023 and 01/2024.

Stage 1 – Local content compliance: bidders must meet the stipulated minimum threshold of 100% local content for the designated sector (clothing). Bidders failing local content requirements are disqualified and not considered for price and B-BBEE evaluation.

Stage 2 – Price and preference points:

• Price: 80 points.
• Preferential goals (maximum 20 points):
• Business owned by 51% or more Black people: 5 points.
• Business owned by 51% or more Black youth: 5 points.
• Enterprise located within the City of Johannesburg Metropolitan Municipality: 10 points.

Validity of quotation: 30 days.

Recommended bidder will be subjected to a vetting process.

The City of Johannesburg Youth Directorate requires branded merchandise, event branding and promotional items for its youth economic empowerment programmes.

Office and outreach programme-oriented branding:

• Youth Directorate Golf T-shirts: 27 (15 Medium, 16 Large, 6 XL); 100% cotton; colours 9 black, 9 white, 9 navy blue; embroidered City of Johannesburg logo on left side in white.
• Black Tablecloths: 6; 2.2 m (H) x 3 m (W); with City of Johannesburg logo.
• Youth Directorate Bomber Jackets: 9 (5 Medium, 2 Large, 2 XL); 100% cotton, black; embroidered City of Johannesburg logo on left side in white.
• Youth Directorate Gazebos: 5; 6 m (H) x 4 m (W); wording 'Youth Directorate' and City of Johannesburg logo.
• Youth Directorate Round Neck T-shirts: 100 (30 XL, 40 L, 20 M, 10 Small); wording 'Youth Directorate' and City of Johannesburg logo.
• Big Banners: 2; 4 m (H) x 3 m (W); PVC, double-sided, fibreglass frame with ground pegs and carry bag; wording 'Youth Directorate' and City of Johannesburg logo.
• Single Banners: 4; 0.85 m x 2 m; PVC, double-sided, fibreglass frame with ground pegs and carry bag; wording 'Youth Directorate' and City of Johannesburg logo.
• Pull-up / Roll-up Banners (ABSM): 4; 3.5 m x 0.85 m; 100% polyester fabric, double-sided, fibreglass frame with ground pegs and carry bag; wording 'Youth Directorate' and City of Johannesburg logo.

Event branding collateral (quantities and sizes as specified):

• Main entrance: large branded entrance arch (1, 8 m wide x 3 m high, aluminium truss with PVC, hero branding); welcome boards (6, 1.2 x 1.8 m PVC); feather (teardrop) flags (8, 4 m high, printed flag fabric + bases).
• Parking and arrival: parking directional signs (10, A1 PVC); main parking entrance board (2, 1.2 x 1.8 m PVC); pedestrian directional signs from parking (15, A1 PVC).
• Stage: main stage header/banner on mobile truck (1, 6 m wide fabric, primary event title branding); stage side wings (2, 4 m height fabric banner, sponsor/event branding); branded DJ booth (1, 3 m wide); programme/performance schedule boards (2, 1.2 x 1.8 m PVC).
• Food zone: large FOOD ZONE signs (6, 1.2 x 1.8 m PVC); seating/chill-area signs (4, A1 PVC); waste/recycling station signs (8, A2 PVC); water/hydration point signs (4, A2 PVC); individual food-vendor stall signs/numbers (25, A2 PVC).
• Clothing/market zone: large MARKET/FASHION ZONE signs (4, 1.2 x 1.8 m PVC); market zone feather (straight) flags (6, 4 m high, printed flag fabric + bases); payment/info/changing-area signage (6, A2 PVC); individual vendor stall signs/numbers (25, A2 PVC).
• General wayfinding: large site maps (4, 1.2 x 1.8 m PVC); directional arrow boards (15, A2 PVC, indicating stage, food, market, toilets, exit and parking); toilet signage (6, A2 PVC, high contrast icons); medical/first aid signs (4, A2 PVC); security signs (4, A2 PVC); exit signs (4, A2 PVC); information/help desk point signs (4, A2 PVC).
• Sponsor/experience: media wall (1, 3 x 2.4 m, tension fabric); main photo opportunity with 3D logo (1, 3 m wide, fabricated 3D letters); feather flags (6, 4 m high, printed flag fabric + bases); branded crowd-barrier covers (8, 3 m PVC).
• Operations: backstage/artist area signs (2, A2 PVC); wrist bands (1500, Tyvek, City of Johannesburg Youth Directorate branding); vendor/production check-in signs (2, A2 PVC).

All prices must be inclusive of delivery; the successful bidder must provide labour for off-loading/delivery.

Pricing must be submitted on the pricing schedule in Form C, with unit price and total price (exclusive of VAT) for each of the 41 line items, and a grand total. Prices must be firm for 30 days. All prices inclusive of delivery; successful bidder must provide labour for off-loading. Prices quoted in South African rand, exclusive of VAT. No price changes after closing. If prices are variable due to exchange rate fluctuations, forward cover must be taken out.

Pricing format: unit prices and total price per item, exclusive of VAT, on the pricing schedule (Form C). Grand total must be stated.

Prices must be firm (fixed) for the validity period of 30 days, subject only to statutory changes (VAT and customs/excise levies). No price increases will be considered after closing.

Prices must be quoted in South African rand, exclusive of VAT. Suppliers not registered for VAT are treated as non-VAT vendors.

If prices are based on exchange rates, the successful bidder must obtain forward exchange rate cover within 14 days after an order is placed; failure to provide proof with the invoice may lead to contract cancellation.

No price changes allowed after closing date and time.

Quotation validity: 30 days from date of lodging.

Quantities are given in good faith; the City reserves the right to increase or reduce quantities in line with SCM policy thresholds.

CSD registration: suppliers must be registered on the Central Supplier Database and on the City of Johannesburg supplier database; vendor number must be recorded on the cover page.

Tax compliance: valid tax clearance certificate or SARS one-time PIN must be submitted. If not submitted, the City may request it within 48 hours of notification; no contract may be awarded without tax compliance. Each party to a consortium/joint venture must submit a separate tax clearance or PIN.

B-BBEE: original certified B-BBEE certificate or sworn affidavit required. The City will not do business with entities that do not comply with the Codes of Good Practice on B-BBEE.

Local content: designated sector 'Clothing' has a stipulated minimum threshold of 100%. Local content must be calculated using SABS technical specification SATS 1286:2011, with the formula LC = 1 - (x/y)

• 100, where x is imported content and y is bid price excluding VAT. Imported content converted to rand using SARB exchange rate on advertisement date. The Declaration Certificate and Annex C (Local Content Declaration: Summary Schedule) must be submitted or the bid is disqualified.

Municipal account: bidders must not be in arrears with municipal rates and taxes or service charges for more than three months; declaration on state of municipal account required.

OHS: successful bidder must comply with the Occupational Health and Safety Act, 1993, and sign the Article of Agreement (Form I).

Vetting: recommended bidder will be subjected to a vetting process.

All pages of the quotation must be initialled.

The successful bidder must comply with the Occupational Health and Safety Act, 1993, and its regulations. A signed Article of Agreement (Form I) is required, committing the contractor to:

• Familiarise its officials and employees with the relevant OHS provisions.
• Comply with all duties, obligations and prohibitions under the Act and regulations, including any arrangements or procedures prescribed by the City.
• Accept sole liability for compliance; the City is absolved from such obligations.
• Allow City officials to inspect sites, premises and records, and to remedy defaults at the contractor's cost.
• Report forthwith any investigations, complaints or criminal charges arising from OHS matters related to the work.

Quotation validity: 30 days from lodging.

Prices firm; no price increases after closing.

Orders executed strictly per accepted specification and quoted delivery period.

Forward exchange rate cover required within 14 days of order if prices based on exchange rate; failure may cancel contract.

Copyright and patent rights in any work produced vest in the Municipality.

City reserves right to cancel and re-issue the quotation.

False declarations on MBD forms may lead to automatic disqualification.

Recommended bidder subjected to vetting.

All pages must be initialled.

Evaluation uses the 80/20 preference point system. First, bidders are evaluated for compliance with the 100% local content threshold for clothing; non-compliant bidders are disqualified. Then price (80 points) and preferential goals (20 points) are scored. Preferential goals: 5 points for 51%+ Black-owned, 5 points for 51%+ Black youth-owned, 10 points for enterprise located within the City of Johannesburg Metropolitan Municipality. Quotation validity 30 days.