Supply and delivery of 100 self-inking stamps for councillor support services – legislature (RFQ COJ0009-26/27)

Enquiries:

• Contact: Lebohang Selepe
• Department: Legislature
• Email: [email protected]
• Telephone: 083 702 8173

Submission address:

Sappi Building (Reception)

48 Ameshoff Street

Braamfontein, Johannesburg

(opp. Food Lovers & Dischem)

Submission method: deposit the quotation into the quotation box at Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opp. Food Lovers & Dischem).

Envelope: sealed, bearing the RFQ number, quotation description, closing time and due date, addressed to the Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.

All pages must be initialled; all forms must be signed, or the RFQ will be disqualified.

Returnable forms (all must be completed and signed):

• Form A (Conditions of Quotation): confirms acceptance of the quotation conditions.
• Form B (Specification): lists the item and quantity.
• Form C (Form of Quotation and Form of Acceptance): the priced offer, including unit and total prices, VAT status, and validity.
• Form D (Statement of Authorisation): proves the signatory's authority to bind the company.
• Form E (MBD 4, Declaration of Interest): discloses any connection to state employees.
• Form F (MBD 8, Declaration of Past SCM Practices): declares any prior SCM abuse, fraud, or contract default.
• Annexure G (MBD 9, Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Form H (Declaration on State of Municipal Account): confirms no municipal arrears.
• Form I (Article of Agreement under the OHS Act): accepts OHS obligations.
• Form J (MBD 6.1, Preference Points Claim): claims preference points for specific goals.

Additional compulsory attachments: certified copy of company registration; proof of address for the company and all directors (rates & taxes invoice, certified lease agreement, or lessor's affidavit); certified B-BBEE certificate or sworn affidavit; original tax clearance certificate or SARS one-time PIN; CSD number and COJ vendor number.

Disqualification risks: any unsigned form, missing compulsory document, price alterations not initialled, use of correction fluid on prices, or quotation deposited in the wrong box.

Evaluation system: 80/20 preference point system (for quotations above R30 000 up to R750 000 VAT inclusive).

Points: 80 for price, 20 for preferential goals (total 100).

Preferential goals (20 points):

• Goal 1 (10 points): business owned 51% or more by Black Youth. Evidence: CSD report, valid B-BBEE certificate or sworn affidavit, ID copy of owner/s, shareholder's certificate.
• Goal 2 (10 points): enterprise located within the City of Johannesburg Metropolitan Municipality. Evidence: CSD report and proof of municipal account.

Failure to submit proof for a goal means no points are claimed for it.

RFQ validity: 30 days from lodgement.

The lowest price is not necessarily accepted; the City may accept all or part of a quotation.

The recommended bidder will be subjected to a vetting process.

A false declaration on any MBD form may lead to automatic disqualification.

Supply and delivery of 100 self-inking office stamps for Councillor Support Services – Legislature.

Stamp size: 1-1/2" x 3" (13 lines), 75 x 38 mm.

The stamp writing/description will be provided to the recommended service provider.

Samples will be requested from the recommended service provider.

Delivery: prices must include delivery charges; the successful company must provide labour for off-loading/delivery.

No specific experience or qualification requirements are stated for this quotation.

Prices must be quoted in South African Rand, exclusive of VAT.

Prices must be firm for 30 days; no price increases or changes after closing.

Prices must include delivery charges; the successful company provides labour for off-loading.

Price alterations must be in ink and initialled; correction fluid not allowed.

If items are not quoted, draw a line through the space.

Quantities are given in good faith; the City may adjust quantities within the SCM Policy threshold.

Prices must be quoted in South African Rand, exclusive of VAT (non-VAT vendors treated as non-VAT).

Prices must be firm for 30 days; no price increases or changes after closing will be considered.

Prices must be all-inclusive of delivery charges.

Price alterations must be made in ink and initialled; correction fluid is not allowed (if used, the item or whole quotation may be rejected).

If an item is not quoted, draw a line through the space in pen.

Quantities are given in good faith; the City may increase or reduce the quantity within the SCM Policy threshold.

No goods may be delivered or services rendered before an official purchase order is issued and accepted.

If prices are based on exchange rates, the successful bidder must obtain forward exchange rate cover within 14 days after the order is placed, or the contract may be cancelled.

Registration:

• Must be registered and accredited on the City of Johannesburg Supplier Database (record vendor number on cover page).
• Must be registered on the Central Supplier Database (CSD).

Tax compliance:

• Submit a valid Tax Clearance Certificate or SARS one-time PIN. Each party to a consortium/joint venture must submit a separate certificate/PIN.
• If not submitted with the quotation, the City may request it within 7 days after closure, before award.

Municipal account:

• Submit Declaration on State of Municipal Account (Form H) with supporting municipal account copies (not older than 3 months) for the company and all directors.
• A bid will be rejected if municipal rates, taxes or service charges are in arrears for more than 3 months.

B-bbee:

• Submit a certified copy of a B-BBEE certificate or sworn affidavit.
• Preference points for specific goals as per Form J.

Other (if applicable):

• Training suppliers: SETA accreditation certificate.
• Catering suppliers: health certificate.
• Construction/building maintenance: CIDB registration.

OHS:

• Successful bidder must comply with the Occupational Health and Safety Act, 1993 and sign Form I (Article of Agreement).

Preference points for specific goals (20 points available):

• Goal 1 (10 points): business owned 51% or more by Black Youth. Evidence: CSD report, valid B-BBEE certificate or sworn affidavit, ID copy of owner/s, shareholder's certificate.
• Goal 2 (10 points): enterprise located within the City of Johannesburg Metropolitan Municipality. Evidence: CSD report and proof of municipal account.

Failure to submit proof means no points claimed for that goal.

A certified copy of a B-BBEE certificate or sworn affidavit must be attached.

The successful tenderer must comply with the Occupational Health and Safety Act, 1993 and its regulations.

Must sign an Article of Agreement (Form I) accepting responsibility for OHS compliance.

Allows authorised officials to inspect premises and records, and to remedy defaults at the contractor's cost.

Must report any investigation, complaint or criminal charge arising from the work.

Quotations remain open for acceptance for 30 days from lodgement.

No delivery or service before an official purchase order is issued and accepted.

Orders must be executed strictly per the accepted specification and quoted delivery period.

If prices are exchange-rate based, forward exchange rate cover must be obtained within 14 days after the order is placed; failure may cancel the contract.

Copyright in documents produced and patent rights in any plant, machinery, system or process designed during the service vest in the Municipality.

All goods/services are subject to the CoJ SCM Policy and Procedures.

The Municipality reserves the right to cancel and re-issue the quotation.

False declarations on MBD forms may lead to automatic disqualification.

Bidders must be registered and accredited on the City of Johannesburg Supplier Database (vendor number on cover page) and on the Central Supplier Database.

A valid Tax Clearance Certificate or SARS PIN must be submitted; each consortium/joint venture party must submit a separate one.

A bid will be rejected if municipal rates, taxes or service charges are in arrears for more than three months.

Evaluation on 80/20 preference point system (for quotations above R30 000 up to R750 000 VAT inclusive).

Points: 80 for price, 20 for preferential goals (total 100).

RFQ validity: 30 days.

The lowest price is not necessarily accepted; the City may accept all or part of a quotation.

The recommended bidder will be subjected to a vetting process.

A false declaration on MBD forms may lead to automatic disqualification.