Supply and delivery of garden tools – RFQ in kwazulu-natal

Closing date: 23 October 2026 at 12h00 noon

Technical enquiries:

• Contact: Innocent Ramaota
• Email: [email protected]
• Telephone: 034 329 7200

SCM procedure enquiries:

• Contact: Sabelo Zulu
• Email: [email protected]
• Telephone: 034 329 7200

Submission address:

Reception, Amajuba District Municipality

B9356 Amajuba Road, Section 1

Madadeni

Submission method: sealed envelope endorsed "Quotation No. Q2026/10: SUPPLY AND DELIVERY OF GARDEN TOOLS" deposited in the Municipality's tender box at Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, on or before the closing date. Quotations that are not sealed, correctly numbered, late, or emailed will not be considered. Bids must be submitted on the official forms provided (not re-typed).

Returnable documents:

• Certified ID copies of all members/directors or sole proprietor.
• Bank details with original cancelled cheque or bank stamp, or original letter from financial institution.
• All Municipal Bid Documents (MBD) completed and returned; failure to fully complete or incorrect information renders the bid non-responsive.
• Copy of CSD (Central Supplier Database) registration.
• Copy of company registration documents.
• For Joint Ventures, attach CKs of each member.
• ID copies of company directors.
• Copy of current municipal account for all directors and company, not owing more than 90 days, or lease agreement, or affidavit from SAPS if not liable for rates, or proof of residence certified by municipal councillor or traditional council leader.
• Printed copy of SARS Tax Pin.
• Completed and signed Municipal Bidding Document.

Disqualification risks:

• Any returnable document omitted or incomplete.
• Quotations received after closing time, regardless of reason.
• Envelopes not sealed or not correctly numbered.
• Bids from persons in the service of the state.

Evaluation: 80/20 preference point system (80 points for price, 20 for specific goals) under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals (maximum 20 points):

• Business owned more than 50% by black person: 5 points (verification: company registration certificate/CSD report)
• Youth: 3 points (verification: ID copies/CSD report)
• Gender = Female: 5 points (verification: ID copies/CSD report)
• Disability: 2 points (verification: medical certificate)
• Promotion of enterprises located in Amajuba District: 5 points (verification: municipal rates and taxes or municipal charges to the municipality/CSD report)

Total points claimed: 20. Failure to submit proof for specific goals means those points are not claimed. The municipality may require substantiation of any preference claim at any time.

Supply and delivery of garden tools and equipment to Amajuba District Municipality. The following items are required, with quantities and specifications:

1. 660mm spade (10): blade width 210mm, steel handle, tempered finish
2. Round shovel (20): blade width 230mm, steel handle, anti-corrosion coating
3. Rake (15): blade width 420mm, steel handle, epoxy coated, all steel 16-tooth, tubular steel with plastic cap
4. 4-Prong Fork (14): blade width 200mm, steel handle, anti-corrosion coating
5. Platform broom (10): large 610mm head, brown fibre
6. Crowbar (10): 1200mm x 25mm
7. Pick head (10): painted, steel, anti-corrosive
8. Pick handle (10): polypropylene, hardened steel core, 900mm length
9. Chisel flat cold (10): 300mm x 25mm, weight 0.89kg
10. 16-Pound hammer (6): handle length 900mm, forged carbon steel head, fibreglass handle
11. 4-Pound hammer (10): 47mm length, 112mm width, 293mm height
12. High tension professional hacksaw (8): 300mm bi-metal blade, cast aluminium handle
13. Grass slasher (10): poly-handle 690mm, carbon steel blade
14. Double ratchet spanner 19x24mm (20): bi-hex socket, 12 points, reversible ratchet, chrome vanadium
15. Wheelbarrow (10): medium-duty, 65kg load capacity, steel bin/rim/handle, polyurethane tyre
16. Pipe wrench (10): 227x350mm, clamping width 60mm, graphite cast steel

Goods must conform to the standards in the specifications.

Pricing must be submitted on the Bill of Quantity as per the attached specification, with unit prices and totals for each item. The total before VAT, VAT (for VAT vendors), and total including VAT must be provided. The following items and quantities are required: 660mm spade (10), round shovel (20), rake (15), 4-prong fork (14), platform broom (10), crowbar (10), pick head (10), pick handle (10), chisel flat cold (10), 16-pound hammer (6), 4-pound hammer (10), high tension professional hacksaw (8), grass slasher (10), double ratchet spanner 19x24mm (20), wheelbarrow (10), pipe wrench (10).

Pricing: Bill of Quantity as per the attached specification, with unit prices and totals. Total before VAT, VAT (for VAT vendors), and total including VAT must be provided.

No bid security, performance security, or retention amounts are specified in the document.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD).

Tax compliance: Bidders must submit a SARS Tax Compliance Status (TCS) PIN or CSD number. A printed TCS certificate may also be submitted. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

Municipal account: Bidders must not owe municipal rates and taxes or charges in arrears for more than three months. Proof of municipal account or lease agreement or affidavit required.

Returnable forms:

• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse of SCM systems, fraud or corruption convictions, or contract terminations.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently, with no collusion or price disclosure.
• MBD 7 (Contract Form): successful bidder will be required to sign a written contract form.

No bids will be considered from persons in the service of the state.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder must sign a written contract form (MBD7).

Key GCC provisions:

• Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (SCC). The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. It will be discharged and returned not later than 30 days after completion of performance obligations.
• Warranty: goods must be new, unused, of the most recent models, and free from defects. Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever concludes earlier.
• Payment: invoices must be accompanied by delivery note; payment within 30 days after submission of invoice or claim. Payment in Rand.
• Prices: must not vary from quoted prices except as authorised in SCC or bid validity extension.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: supplier may not assign obligations without purchaser's prior written consent.
• Subcontracts: supplier must notify purchaser in writing of all subcontracts.
• Delays: delivery and performance must be in accordance with contract terms.
• Force majeure: events beyond control of supplier may excuse performance.
• Anti-dumping/countervailing duties: State not liable for any such duties imposed after bid date.
• Inspection: goods may be inspected, tested, or analysed and rejected if non-compliant; rejected goods must be removed and substituted at supplier's cost.
• Packing: must prevent damage during transit, withstand rough handling, extreme temperatures, salt, precipitation, and open storage.
• Incidental services: may include on-site assembly, tools, manuals, maintenance, and training, at agreed prices not exceeding prevailing rates.
• Spare parts: supplier may be required to provide spare parts and advance notification of termination of production.
• Confidentiality: supplier must not disclose contract documents or information without purchaser's consent.
• Patent rights: supplier indemnifies purchaser against third-party claims of infringement.
• Records: supplier must permit purchaser to inspect and audit records relating to contract performance.

Completed quotations must be in sealed envelopes endorsed "Quotation No. Q2026/10: SUPPLY AND DELIVERY OF GARDEN TOOLS" and deposited in the Municipality's tender box at Reception, Amajuba District Municipality, B9356 Amajuba Road, Section 1, Madadeni, on or before the closing date. Quotations that are not sealed, correctly numbered, late, or emailed will not be considered. The Amajuba District Municipality is not obliged to award the lowest or any quotation. Closing date: Friday, 23 October 2026 at 12h00 noon.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 for specific goals. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals and points: business owned more than 50% by black person (5), youth (3), gender = female (5), disability (2), promotion of enterprises located in Amajuba District (5). Total specific goals points: 20. Failure to submit proof for specific goals means those points are not claimed.